VOTING AND THE MEETING
What is the purpose of this meeting?
This is the annual meeting of the Company’s Shareholders. At the meeting, we will be voting upon:
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Election of Class I directors to serve a three-year term expiring at the 2015 annual meeting of Shareholders;
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Approval of 2011 Employee Stock Purchase Plan;
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Approval of the 2012 Executive Long-Term Incentive Plan;
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Approval, by a non-binding advisory vote, of our executive compensation; and
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Any other business that may properly come before the meeting.
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Your Board strongly encourages you to exercise your right to vote on these matters. Your vote is important. Voting early through the internet, by telephone, or by a proxy helps ensure that we receive a quorum of shares necessary to hold the meeting.
After the meeting is over, the Shareholders will be given the opportunity to ask questions of our executives and directors present at the meeting.
How do proxies work?
Our Board of Directors is asking for your proxy. This means you authorize persons selected by us to vote your shares at the meeting in the way you instruct and, with regard to any other business that may properly come before the meeting, as they think best.
Who may vote?
Common stockholders of Dynamics Research Corporation whose shares are recorded directly in their names in our stock register (“Shareholders of record”) at the close of business on April 16, 2012 may vote their shares on the matters to be acted upon at the meeting. Beneficial owners who hold shares of our common stock in “street name,” that is, through an account with a bank, broker, or other holder of record, as of such date may direct the holder of record how to vote their shares at the meeting by following the instructions for this purpose that the street name holders will receive from the holder of record.
A list of Shareholders of record entitled to vote at the meeting will be available for examination at our principal executive offices located at Two Tech Drive, Andover, MA 01810 for a period of at least 10 days prior to the meeting and during the meeting. The stock transfer books will not be closed between the record date and the date of the meeting.
How do I vote?
If you are a Shareholder of record or a beneficial owner, you may vote in one of the following four ways:
By the internet
For Shareholders of record go to
www.voteproxy.com
and for beneficial owners go to
www
.
proxyvote
.
com
,
24 hours a day, 7 days a week, and follow the instructions. You will need the 12-digit control number that is included in the Notice of Internet Availability of Proxy Materials or proxy card that is sent to you. The internet voting systems allow you to confirm that the system has properly recorded your votes. This method of voting will be available up until 11:59 p.m. EDT, on June 12, 2012.
By telephone
If you are a Shareholder of record, on a touch-tone telephone, call toll-free 1-800-776-9437, 24 hours a day, 7 days a week, and follow the instructions. You will need the 12-digit control number that is included in the Notice of Internet Availability of Proxy Materials or proxy card that is sent to you. As with internet voting, you will be able to confirm that the system has properly recorded your votes. This method of voting will be available up until 11:59 p.m. EDT, on June 12, 2012. For beneficial owners, a toll-free telephone number will be provided to you by your bank, broker or other holder of record.
By mail
If you are a Shareholder of record and you elect to receive your proxy materials by mail, you can vote by marking, dating, and signing your proxy card exactly as your name appears on the card and returning it by mail in the postage-paid envelope that will be provided to you. If you are a beneficial owner and you elect to receive your proxy materials by mail, you can vote by completing and mailing the voting instruction form that will be provided by your bank, broker, or other holder of record. You should mail the proxy card or voting instruction in time to allow delivery prior to the meeting. For your vote to be counted, it must be received and processed no later than June 12, 2012. Do not mail the proxy card or voting instruction form if you are voting over the internet or by telephone.
At the annual meeting
Whether you are a Shareholder of record or a beneficial owner, you may vote your shares at the annual meeting if you attend in person. See “What do I need to bring with me in order to attend the annual meeting?” below.
Even if you plan to attend the annual meeting, we encourage you to vote over the internet or by telephone prior to the meeting. It is fast and convenient, and it saves us significant postage and processing costs. In addition, your vote is recorded immediately, and there is no risk that postal delays will cause your vote to arrive late and therefore not be counted.
Why haven’t I received a printed copy of the proxy materials and 2011 Form 10-K?
We have not mailed printed copies of proxy materials and the 2011 Form 10-K because we elected to provide shareholders access to proxy materials over the Internet. On or about April 30, 2012, we will mail a Notice of Internet Availability of Proxy Materials to our Shareholders who have not previously requested electronic access to our proxy materials or the receipt of paper proxy materials advising them that they can access this proxy statement, the 2011 Form 10-K, and voting instructions over the internet at
www.voteproxy.com
for Shareholders of record and at
www.proxyvote.com
for beneficial owners. You may then access these materials and vote your shares over the internet or by telephone. The notice contains a 12-digit control number that you will need to vote your shares over the internet or by telephone. Please keep the notice for your reference through the meeting date.
Alternatively, you may request that a printed copy of the proxy materials be mailed to you or an electronic copy of the proxy materials be e-mailed to you. If you are a Shareholder of record and want to receive a paper copy or electronic copy of the proxy materials, you may request one over the internet at
www.voteproxy.com
, by calling toll-free 1 (888) 776-9962, or by sending an e-mail to
info@amstock.com
.
For beneficial owners, a paper copy or electronic copy of the proxy materials can be requested over the internet at
www.proxyvote.com
, by calling toll-free 1 (800) 579-1639, or by sending an e-mail to
sendmaterial@proxyvote.com
.
There is no charge to you for requesting a copy. Please make your request for paper copies on or before June 4, 2012 or for electronic copies on or before June 7, 2012 to facilitate timely delivery. If you previously elected to receive our proxy materials electronically, we will continue to send these materials to you by e-mail unless you change your election.
Additionally, we will deliver free of charge, promptly upon request, a copy of our proxy statement and 2011 Form 10-K to any Shareholder requesting a copy. Requests should be directed to the Treasurer’s Office, Dynamics Research Corporation, Two Tech Drive, Andover, MA 01810.
How do I revoke my proxy?
You may revoke your proxy before it is voted at the meeting by:
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Submitting a later vote by internet or telephone;
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Submitting a new proxy card or voting instruction form with a later date;
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Notifying the Company before the meeting by writing to the Corporate Secretary, Dynamics Research Corporation, Two Tech Drive, Andover, MA 01810; or
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Voting in person at the meeting.
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Attendance at the meeting will not revoke a proxy unless the Shareholder actually votes in person at the meeting.
How will a quorum be determined?
The holders of a majority of shares of our common stock outstanding on April 16, 2012, the record date, must be present at the meeting, either in person or by proxy, to constitute a quorum. A quorum is necessary before any business may be conducted at the meeting. If a quorum is not present at the meeting, the meeting may be adjourned from time to time until a quorum is present.
As of the record date, 10,508,478 shares of our common stock were outstanding and entitled to vote. Each share has one vote. The Notice of Internet Availability of Proxy Materials that is sent to you, or the proxy card or voting instruction form that is included in the proxy materials mailed to you if you have requested delivery by mail, will show the number of shares that you are entitled to vote.
If you submit a proxy, your shares will be counted to determine whether we have a quorum even if you withhold authority to vote, abstain, or fail to provide voting instructions on any of the proposals listed on the proxy card. If your shares are held in the name of a nominee and you do not tell the nominee how to vote your shares, these shares also will be counted for purposes of determining the presence or absence of a quorum for the transaction of business. See “What is a ‘broker non-vote?’” below.
What is a ‘broker non-vote?’
Certain banks, brokers, and other registered holders that are bound by the rules of the NASDAQ and New York Stock Exchanges who do not receive voting instructions from their clients may have the discretion to vote uninstructed shares on certain matters (“discretionary matters”) but may not have discretion to vote uninstructed shares as to certain other matters (“non-discretionary matters”). A broker may return a proxy card on behalf of a beneficial owner from whom the broker has not received voting instructions that casts a vote with regard to discretionary matters but expressly states that the broker is not voting as to non-discretionary matters. The broker’s inability to vote with respect to the non-discretionary matters with respect to which the broker has
not
received voting instructions from the beneficial owner is referred to as a “broker non-vote.”
What are the voting requirements that apply to the proposals discussed in this proxy statement?
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Proposal
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Vote
Required
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Discretionary Voting Allowed?
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1.
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Election of Class I Directors
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Plurality
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No
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2.
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Approval of 2011 Employee Stock Purchase Plan
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Majority
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No
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3.
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Approval of the 2012 Executive Long-Term Incentive Plan
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Majority
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No
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4.
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Advisory Vote on Executive Compensation
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Majority
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No
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A “plurality” means, with regard to the election of directors that the three nominees for director receiving the greatest number of “for” votes from our shares entitled to vote will be elected.
A “majority” means that a proposal receives a number of “for” votes that is a majority of the shares of common stock present in person or represented by proxy and entitled to vote at the meeting.
“Discretionary voting” occurs when a bank, broker, or other holder of record who is not permitted to vote on discretionary matters does not receive voting instructions from the beneficial owner and votes those shares in its discretion on any proposal as to which such bank, broker, or other holder of record is permitted to vote. As noted above, when banks, brokers, and other holders of record are
not
permitted to vote the beneficial owner’s shares, the affected shares are referred to as “broker non-votes.”
Although the advisory vote on Proposal 4 is non-binding, as provided by law, our Board will review the results of the votes and will take the results into account in making a determination concerning executive compensation.
What is the effect of withhold authority votes, abstentions, and broker non-votes?
Shares subject to instructions to withhold authority to vote on the election of directors will not be voted. This will have no effect on the election of directors because, under plurality voting rules, the three director nominees receiving the highest number of “for” votes will be elected.
Under Massachusetts law (under which the Company is incorporated), abstentions are counted as shares present and entitled to vote at the meeting. Therefore, abstentions will have the same effect as a vote “against” our executive compensation program. The Company’s charter and bylaws do not address the treatment and effect of abstentions, so Massachusetts law will apply.
As a result of a change in rules related to discretionary voting and broker non-votes, certain banks, brokers, and other record holders that are bound by the rules of the New York Stock Exchange are no longer permitted to vote the uninstructed shares of their customers on a discretionary basis in the election of directors or on executive compensation program matters. Because broker non-votes are not considered under Massachusetts law to be entitled to vote at the meeting, they will have no effect on the outcome of the vote on the election of directors or the advisory vote on the frequency of the Shareholder vote on our executive compensation. As a result, if you hold your shares in street name and you do not instruct your bank, broker, or other such holder how to vote your shares in the election of directors and on the two advisory votes related to our executive compensation, no votes will be cast on your behalf on these proposals.
Therefore, it is critical that you indicate your vote on these proposals if you want your vote to be counted.
How do the directors of the Company recommend that I vote?
The Board of Directors unanimously recommends that you vote:
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FOR
the election of General George T. Babbitt, Jr., Lieutenant General Charles P. McCausland, and W. Scott Thompson as Class I directors of the Company for terms expiring in 2015;
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FOR
approval of 2011 Employee Stock Purchase Plan;
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FOR
approval of the 2012 Executive Long-Term Incentive Plan; and
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FOR
the approval of our executive compensation program;
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What if other matters come up at the meeting?
The Company is not aware, as of the date of this proxy statement, of any other matters to be voted on at the meeting. If any other matters are properly brought before the meeting for a vote, all shares represented at the meeting will be voted in our discretion on such matters to the extent a proxy is granted.
How are my shares voted if I give no specific instruction?
We must vote your shares as you have instructed. If there is a matter on which a Shareholder of record has given no specific instruction but has authorized us generally to vote the shares, they will be voted “for” each of the nominees for director listed in this proxy statement, “for” the approval of the Company’s executive compensation. This authorization would exist, for example, if a Shareholder of record merely signs, dates, and returns the proxy card but does not indicate how its shares are to be voted on one or more proposals. For street name holders, see “What is a ‘broker non-vote?’” regarding the ability of banks, brokers, and other holders of record to vote the uninstructed shares of their customers or other beneficial owners in their discretion and regarding broker non-votes.
Are votes confidential? Who counts the votes?
We will hold the votes of all Shareholders in confidence from directors, officers, and employees except:
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as necessary to meet applicable legal requirements and to assert or defend claims for or against the Company;
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in case of a contested proxy solicitation;
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to allow the independent inspectors of election to certify the results of the vote; or
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if you write comments to us on the proxy card or voting instruction form.
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We have retained American Stock Transfer & Trust Company, LLC as our independent agent to receive and tabulate the votes. Additionally, appointed officers of the Company will serve as inspectors of election to determine the existence of a quorum and the validity of proxies and ballots, to certify the voting results and to perform any other acts required under Massachusetts law.
What do I need to bring with me in order to attend the annual meeting?
If you are a Shareholder of record, you will need to bring with you to the meeting either the Notice of Internet Availability of Proxy Materials or any proxy card that is sent to you.
If you own shares held in street name, bring with you to the meeting either the Notice of Internet Availability of Proxy Materials or any voting instruction form that is sent to you, or your most recent brokerage statement or a letter from your bank, broker, or other record holder indicating that you beneficially owned shares of our common stock on April 16, 2012. We can use that to verify your beneficial ownership of common stock and admit you to the meeting.
If you intend to vote at the meeting, you also will need to bring to the meeting a legal proxy from your bank, broker, or other holder of record that authorizes you to vote the shares that the record holder holds for you in its name. Additionally, all persons will need to bring a valid government-issued photo identification.
Who is paying the costs of the proxy and proxy solicitation?
We are paying the cost related to the preparation, printing, and distribution of all of the proxy materials. We did not engage a firm to assist us in the solicitation of proxies. Some of our directors, officers, or employees may solicit Shareholders by mail, e-mail, facsimile, telephone, or personal contact. None of these individual solicitors will receive additional or special compensation for doing this.
Where and when will I be able to find the voting results?
You can find the official results of voting at the meeting in our Current Report on Form 8-K to be filed within four business days after the annual meeting. If the official results are not available at that time, we will provide preliminary voting results in the Form 8-K and will provide the final results in an amendment to the Form 8-K as soon as they become available, and in no case later than four business days after the tabulation of the votes.
PROPOSAL 1
ELECTION OF DIRECTORS
The Board of Directors presently consists of eight members, seven of whom are non-management directors. The Board is organized into three classes, having staggered terms of three years each with the term of office of one class expiring each year.
The Company maintains a standing Nominating and Governance Committee, comprised solely of independent directors who are responsible for identifying individuals qualified to become Board members and recommending director nominees. This Committee periodically reviews the size and composition of the Board of Directors and determines whether it is necessary to add or replace directors. Nominees for directors are selected based on the criteria set forth in the Nominating and Governance Committee section under “Committees of the Board” within this proxy statement.
The Board of Directors, based on recommendations of the Nominating and Governance Committee, has nominated General George T. Babbitt, Jr., Lieutenant General Charles P. McCausland, and W. Scott Thompson for election as Class I directors at the annual meeting. If all of the nominees are elected, each of the nominees will hold office for a three-year term ending at the annual meeting of Shareholders in 2015, or until their respective successors are elected and qualified.
All of the nominees are current directors of the Company and have consented to serve if elected. If, before the annual meeting, any of them becomes unable to serve, or chooses not to serve, the Board may nominate a substitute. If that happens, the persons named as proxies on the proxy card will vote for the substitute. Alternatively, the Board may either let the vacancy stay unfilled until an appropriate candidate is identified, or reduce the size of the Board to eliminate the unfilled seat. The Board has no reason to expect that the nominees will become unavailable or choose not to serve.
Biographical information about current Board members and the nominees for election are provided in “Current Board of Directors and Nominees for Election” in this proxy statement.
Recommendation of the Board of Directors
Our Board of Directors unanimously recommends that you vote
FOR
the election of General George T. Babbitt, Jr., Lieutenant General Charles P. McCausland, and W. Scott Thompson as Class I directors for terms expiring at the 2015 annual meeting of Shareholders.
PROPOSAL 2
APPROVAL OF EMPLOYEE STOCK PURCHASE PLAN
On August 26, 2011, the Board of Directors adopted, subject to shareholder approval, the Dynamics Research Corporation 2011 Employee Stock Purchase Plan, or the Purchase Plan. The Board of Directors believes that the Purchase Plan provides a convenient and attractive way for the employees to become stockholders of the Company and to align their interests more closely with the stockholders. A total of 250,000 shares of common stock may be issued under the Purchase Plan, subject to adjustment for changes in the Company’s capitalization.
The Purchase Plan is designed to give eligible employees an opportunity to purchase common stock of the Company at a discount through accumulated payroll deductions. All employees of the Company or designated subsidiaries who customarily work at least 20 hours per week and do not own more than 5% of the Company’s common stock are eligible to participate in the Purchase Plan. As of April 16, 2012, there were approximately 1,400 eligible employees. Directors of the Company are not eligible to participate and the only officer that currently participates is Mr. Keleher. In 2011, Mr. Keleher purchased 270
shares under the 2000 Employee Stock Purchase Plan and the Purchase Plan.
Employees elect to participate through payroll deductions of up to 10% of their compensation for each pay day throughout the offering period. Payroll deductions are applied to the purchase of common stock at the end of each offering period. Offering periods are three months long, and purchases occur four times a year on May 1, August 1, November 1 and February 1. The Board may change the length of the offering periods, the purchase dates and the number of offering periods per year. The purchase price is 95%, or such other percentage (but not less than 85%) of the fair market value of a share of common stock on the exercise date as the Board or its committee may determine. Employees cannot purchase more than 250 shares in any offering period, must have more than $25,000 of compensation for any year and cannot buy shares which would increase their ownership to 5% or more of the common stock. Since the purchase price of the common stock under the Purchase Plan is less than the fair market value of the stock, the issuance of such shares of common stock is expected to have a slightly dilutive effect on existing shareholders.
Participants may withdraw at any time during an offering period and payroll deductions will be refunded. If a participant’s employment with the company or a designated subsidiary terminates for any reason, the participant will no longer be eligible to participate in the Purchase Plan and the payroll deductions withheld during the offering period will be refunded to the participant.
On April 16, 2012, the closing price of a share of the Company's common stock on The NASDAQ Stock Market was $9.02 per share. At this price, the Company estimates it would receive approximately $2,100,000 in consideration for its common stock under the Purchase Plan, assuming that our stock price remains the same and that all shares authorized to be issued under the Purchase Plan are so issued at 95% of fair market value. All proceeds generated in connection with the Purchase Plan will be used for general corporate purposes.
Based on the law as in effect on April 11, 2012, the federal income tax consequences associated with participation in the Purchase Plan are discussed below. The discussion does not cover federal employment or other federal taxes or state, local, or foreign taxes.
A participant in the Purchase Plan does not realize income either at the beginning of an offering period or when the participant acquires shares at the end of an offering period. If a participant sells or otherwise disposes of shares acquired under the Purchase Plan within two years from the beginning of the option period, the participant realizes ordinary income at the time of disposition equal in general to the excess of the fair market value of the shares on the purchase date over the purchase price. A corresponding deduction is available to the Company. If the two year holding requirement is met, then the participant incurs compensation income equal to 5% (or other discounted percentage) of the fair market value of the shares on the exercise (not the sale) date (or if less, the actual gain on sale of the stock. Any additional gain or loss from the sale of the stock generally is a capital gain or loss. The amount of the gain or loss is the difference between the amount the optionee paid for the stock (the option price) and the amount the optionee received when he sold the stock. No deduction is available to the Company for this amount.
Recommendation of the Board of Directors
The Board of Directors recommends that you vote FOR approval of the 2011 Employee Stock Purchase Plan.
PROPOSAL 3
APPROVAL OF THE 2012 EXECUTIVE LONG-TERM INCENTIVE PLAN
BACKGROUND & OBJECTIVES
DRC’s approach to long-term incentive compensation has traditionally included the use of various stock-based programs including non-qualified stock options and restricted stock awards. The proposed 2012 plan, or the Program, provides for a combination of performance shares and time-vested restricted shares.
The objectives of the Program are:
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Maintain a competitive long-term incentive opportunity that supports a competitive total compensation strategy provided that DRC goals are achieved;
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Motivate long-term performance for senior executives;
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Align senior executive interest with interests of shareholders;
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Provide retention value for senior executives; and
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Provide flexibility of participation as needed to address changes on the senior executive team.
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The following contains the terms and conditions to be applied to the Program as changed for 2012.
ADMINISTRATOR
The Compensation Committee of the Board of Directors shall be deemed the administrator. With respect to ministerial tasks deemed appropriate by Compensation Committee, the term “Administrator” shall also include such persons (including employees) to whom the Board or the Committee shall have delegated such tasks.
ELIGIBILITY
Eligibility for the Program will be recommended by the Chairman and Chief Executive Officer to the Compensation Committee of the Board of Directors, and will be limited to those key senior operations and functional executives who have clear significant impact on the overall performance of the Company. In addition, recommendations will be made and approved as to the amount of incentive to be granted to each executive based on competitive analyses and assessment of internal impact on Company long-term performance.
Grants will be made during the annual Board meeting that includes the review of senior executive compensation by the Compensation Committee. However, grants may be recommended at other times during the year to assure the inclusion of new members of the senior executive team as required. In all cases, all participants must have confirmation and approval of the Compensation Committee prior to being effective.
PRINCIPAL CHANGES FOR 2012
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The Program will have a one-year performance period.
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A total annual long-term incentive opportunity will be proposed and approved by the Compensation Committee for each participant annually.
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The Program will consist of two equity components:
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25% of the annual opportunity will be granted as time-vested restricted stock grants with a three-year vesting period that vests 33 1/3% on each annual anniversary date of the date of the grant.
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75% of the annual opportunity will be granted in performance shares to be earned over a one-year period of performance. These shares will be earned after one year and earned shares will cliff vest two years after they are earned (three years from the date of the original grant).
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PERFORMANCE METRICS
The agreed upon performance metrics for long-term cash incentive compensation are:
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1.
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Return on Invested Capital (ROIC)
– 40% of Total Award
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2.
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Reported Annual Revenue Growth Rate
– 60% of Total Award
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These metrics are confirmed as part of the issuance of a new tranche of the Program by the Compensation Committee, and goals are established for each metric at the time awards are granted.
ESTABLISHMENT OF GOALS
Performance goals for each metric are recommended annually as part of the grant process and confirmed by the Compensation Committee and the Board of Directors.
The goals for the 2012 Program are as follows:
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2012 Metric
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2012 Goal
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Return on Invested Capital
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9.6%
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Annual Revenue Growth
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19.3%
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MEASUREMENT OF ACHIEVEMENT & PAYOUT
Annually, as part of the review of compensation for the senior executive team by the Compensation Committee, performance against the established goals will be confirmed and the payout levels determined according to the governing payout schedules below for the performance share portion (75% of the total award) of the potential payouts.
The following payout schedules will be used to determine the level of payout for each of the goals at the end of the performance period.
ROIC PERFORMANCE / PAYOUT TABLE
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Actual Performance % of
1-Year Goal
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Payout
% of Target
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150%
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200% Maximum Payout
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125%
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150%
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115%
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125%
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110%
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115%
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100% Target
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100% Target Payout
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90%
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85%
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80%
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50%
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<80%
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0% No Payout
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REVENUE GROWTH RATE PERFORMANCE / PAYOUT TABLE
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Actual Performance % of
1-Year Goal
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Payout
% of Target
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300%
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200% Maximum Payout
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280%
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180%
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260%
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165%
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240%
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150%
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220%
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135%
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200%
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125%
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180%
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120%
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160%
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115%
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140%
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110%
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120%
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105%
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100%
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100% Target Payout
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95%
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90%
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90%
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75%
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85%
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60%
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80%
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50%
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LT 80%
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0% No Payout
|
No participating executive shall receive any performance shares under the Program unless the Compensation Committee has certified, by resolution or other appropriate action in writing, that the amount thereof has been accurately determined in accordance with the terms, conditions and limits of the Program and that the performance target and any other material terms previously established by the Committee or set forth in the Program were in fact satisfied. No performance shares are earned under the Program unless and until the Compensation Committee has completed the foregoing certification.
The methodology for the calculation of the ROIC can be found in the Compensation Discussion and Analysis section in the summary of this plan.
On March 30, 2012, the Compensation Committee approved the Program and approved the following potential awards to our named executive officers under the plan:
PROGRAM AWARDS FOR 2012
|
Name and Position
(a)
|
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$ Opportunity
Time Vested Shares
(b)
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Minimum
$ Opportunity
Performance Shares
80% Goal Achievement
Both ROIC and Growth Rate
Goals
(c)
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Target
$ Opportunity
Performance
Shares
100% Goal
Achievement
Both ROIC and
Growth Rate
Goals
(d)
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Maximum
$ Opportunity
Performance
Shares
150% Achievement ROIC Goal
300% Achievement Growth Rate Goal
(e)
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Total Maximum
$ Opportunity
(b + e)
(f)
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Mr. Regan/CEO
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$
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181,886
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$
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272,830
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$
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545,659
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$
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1,091,318
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$
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1,273,204
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Mr. Keleher/CFO
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$
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76,039
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$
|
114,059
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$
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228,118
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$
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456,236
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$
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532,275
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Mr. O’Brien/SVP
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$
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27,212
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$
|
40,819
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$
|
81,638
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|
|
$
|
163,276
|
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|
$
|
190,488
|
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Mr. Wentzell/SVP
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$
|
26,377
|
|
|
$
|
39,565
|
|
|
$
|
79,129
|
|
|
$
|
158,258
|
|
|
$
|
184,635
|
|
|
Mr. Covel/VP
|
|
$
|
21,205
|
|
|
$
|
31,809
|
|
|
$
|
63,617
|
|
|
$
|
127,234
|
|
|
$
|
148,439
|
|
|
Non-NEO Executive Group
|
|
$
|
267,255
|
|
|
$
|
400,887
|
|
|
$
|
801,774
|
|
|
$
|
1,603,548
|
|
|
$
|
1,870,803
|
|
|
Non-Executive Director Group
|
|
$
|
0
|
|
|
$
|
0
|
|
|
$
|
0
|
|
|
$
|
0
|
|
|
$
|
0
|
|
|
Non-Executive Officer Employee Group
|
|
$
|
0
|
|
|
$
|
0
|
|
|
$
|
0
|
|
|
$
|
0
|
|
|
$
|
0
|
|
ADJUSTMENTS FOR EXTRAORDINARY ITEMS
To the extent permitted under Section 162(m) of the Internal Revenue, the Committee may adjust performance goals to take into account the effects of any Extraordinary Items. Such adjustments shall be made in an equitable manner to prevent dilution or enlargement of the bonuses under the Program. “Extraordinary Items” means, unless otherwise specified for a bonus program established for a performance period, (a) items presented as such (or other comparable terms) on the Company’s audited financial statements, (b) extraordinary, unusual, or nonrecurring items of gain or loss, (c) changes in tax or accounting laws or rules, (d) stock split, recapitalization, split-up, or similar change, (e) the effects of mergers, acquisitions, divestitures, spin-offs, or similar transactions, (f) asset write-downs, (g) charges for reorganizing and restructuring, (h) discontinued operations, or (i) the financial impact for prior year adjustments, each of which are identified in the audited financial statements and notes thereto or in the “management’s discussion and analysis” of the financial statements in a period report filed with the SEC under the Exchange Act.
TERMINATION OF EMPLOYMENT
Executives receive all earned shares upon the date of vesting. Generally, executives must be employed on the date of vesting in order to receive shares due under the Program. However, the following special circumstances will apply based on type of termination:
|
|
·
|
Voluntary Resignation:
In the event that an executive voluntarily terminates employment with the company, the executive forfeits all claims to future compensation not yet vested under the Program. Further vesting stops as of the date of termination and unvested shares are cancelled unless the executive leaves for good reason related to health or family emergency, in which case, at the discretion of the Compensation Committee, all earned shares not previously vested would become fully vested.
|
|
|
·
|
Involuntary Termination “For Cause”
: In the event that an executive is involuntarily terminated from employment by the Company “for cause”, the executive forfeits all claims to any outstanding compensation not yet vested under the Program. For purposes of the Program, termination “For Cause” is defined as termination for reasons, as deemed by the Administrator, in its sole discretion that cast such discredit on the participant so as to justify the termination of the participant.
|
|
|
·
|
Involuntary Termination “Not For Cause”:
In the event that an executive is involuntarily terminated from employment by the Company but “not for cause”, further vesting stops as of date of termination and unvested shares are cancelled.
|
|
|
·
|
Retirement:
In the event that the executive elects to retire from employment with the Company and meets the company’s standard eligibility for retirement, at the discretion of the Compensation Committee, vesting may be accelerated for earned shares that are not fully vested at the time of retirement.
|
|
|
·
|
Death
: In the event of the executive’s death while still a participant in the Program, further vesting stops as of the date of death and unvested shares are cancelled.
|
CORPORATE CHANGE OF CONTROL
In the event of a corporate change of control, participants in the Program will receive all fully earned but previously unvested shares. A corporate change of control, for these purposes, is the definition provided in the 2003 Incentive Plan.
WITHHOLDING
All amounts under the Program shall be subject to applicable tax and other legally required withholdings upon vesting, and such withholdings may be made from any other compensation then payable to the participant or the Company may require that the participant pay any required withholdings in cash by a separate check or may provide for other means to satisfy applicable withholding requirements.
TAX ISSUES
Section 162(m) of the Internal Revenue Code of 1986, as amended (the “Code”) limits the deductibility of compensation of the Company’s Chief Executive Officer and the other three most highly compensated officers (excluding the Chief Financial Officer) whose compensation is required to be disclosed to shareholders under the Securities and Exchange Act of 1934 (collectively known as “Covered Employees”) to $1 million per year. However, the deduction limit does not apply to amounts paid under a “performance-based plan” that complies with specific rules under Section 162(m). In general, compensation qualifies as being made from a performance-based plan only if it satisfies each of the following four requirements: (i) the compensation is payable on the attainment of one or more pre-established, objective performance criteria; (ii) the performance criteria are established by a committee comprised solely of two or more outside directors; (iii) the material terms of the compensation and performance criteria are disclosed to and approved by shareholders before payment; and (iv) the committee that established the performance criteria certifies that the performance criteria have been satisfied before payment.
The component of the Executive Long-Term Incentive Plan consisting of the 75% grant of performance shares is intended to qualify as “performance-based” compensation for purposes of Section 162(m). Accordingly, grants under the 2012 Plan to Covered Employees will not be paid unless the Plan is approved by stockholders as required to satisfy Section 162(m).
Recommendation of the Board of Directors
The Board of Directors recommends that you vote FOR approval of the 2012 Executive Long-Term Incentive Plan.
PROPOSAL 4
ADVISORY VOTE ON EXECUTIVE COMPENSATION
The Company is presenting the following proposal, which gives you as a Shareholder the opportunity to endorse or not endorse our compensation program for named executive officers by voting for or against the following resolution. This resolution is required pursuant to Section 14A of the Securities Exchange Act. While our Board of Directors intends to carefully consider the shareholder vote resulting from the proposal, the final vote will not be binding on us and is advisory in nature.
“RESOLVED, that the shareholders approve the compensation of the Company’s named executive officers, as disclosed in the Compensation Discussion and Analysis, the compensation tables, and the related disclosure contained in the proxy statement set forth under the caption “Executive Compensation” of this proxy statement.”
Recommendation of the Board of Directors
The Board of Directors recommends that you vote FOR approval of the compensation of our named executive officers as disclosed in the Compensation Discussion and Analysis, the compensation tables, and the related disclosure contained in the proxy statement set forth under the caption “Executive Compensation” of this proxy statement. Proxies will be voted FOR approval of the proposal unless otherwise specified. We believe that the compensation programs as provided to our executives are key to the Company accomplishing its goals. The overall package provides a competitive mix of base pay, short-term incentives, long-term incentives, and employee benefits. This mix is key to the motivation of the team to achieve at the highest levels and also provides an appropriate level of incentive to encourage executives to remain with the Company.
GOVERNANCE OF THE COMPANY
Board of Directors
The Board of directors provides oversight, strategic direction, and counsel to management regarding the business, affairs, and long-term interests of the Company and our Shareholders. The Board’s responsibilities include:
|
|
·
|
selecting and evaluating the performance of the chief executive officer and other senior officers;
|
|
|
·
|
planning for succession with respect to the position of chief executive officer and monitoring management’s succession planning for other senior officers;
|
|
|
·
|
reviewing and approving our major financial objectives, strategic and operating plans, strategic transactions with third parties, and other significant actions;
|
|
|
·
|
overseeing the conduct of our business;
|
|
|
·
|
assessing our business risks to evaluate whether the business is being properly managed;
|
|
|
·
|
overseeing the processes for maintaining the integrity of our financial statements and other public disclosures; and
|
|
|
·
|
ensuring compliance with law and ethics.
|
The Board and its committees meet throughout the year on a set schedule, hold special meetings, and act by written consent from time to time as appropriate. The Board has adopted corporate governance guidelines that establish general guiding principles of corporate governance to assist the Board in performing its duties. The Board’s Nominating and Governance Committee is responsible for reviewing the guidelines periodically and suggesting revisions to the Board as appropriate.
Board Leadership Structure
The Board believes that the Company’s Chief Executive Officer is best situated to serve as Chairman because he is the director most familiar with the Company’s business and industry, and most capable of effectively identifying strategic priorities and leading the discussion and execution of strategy. Independent directors and management have different perspectives and roles in strategy development. The Company’s independent directors bring experience, oversight and expertise from outside the Company, from the government, and from other industries, while the Chief Executive Officer brings Company-specific experience and expertise. The Board believes that the combined role of Chairman and Chief Executive Officer optimizes strategy development and execution, and facilitates timely and complete information flow between management and the Board, which are essential to effective governance.
One of the key responsibilities of the Board is to develop strategic direction and hold management accountable for the execution of strategy once it is developed. The Board believes the combined role of Chairman and Chief Executive Officer, together with an independent Lead Director having the duties described below, is in the best interest of stockholders because it provides the appropriate balance between strategy development and independent oversight of management.
Lead Director
Dr. Francis Aguilar, an independent director who serves on the Nominating and Governance Committee, was selected by the Board to serve as the Lead Director. The Lead Director has the responsibility of acting as Chair of the Board in the absence of the Chairman, acting as chair of executive sessions of the full Board’s independent directors, acting as the liaison for the executive sessions with the Chairman, and consulting with the Chairman on meeting schedules and agendas. The Lead Director may also have additional duties, as may be determined from time to time by the Board of Directors.
Corporate Governance
The Board has determined that a majority of the Company’s directors are independent. In determining director independence, the Board broadly considers all relevant facts and circumstances, including the rules of the Nasdaq Global Market. The Board considers the issue not merely from the standpoint of a director, but also from that of persons or organizations with which the director has an affiliation. An independent director is free of any relationship with the Company or its management that may impair the director’s ability to make independent judgments. Particular attention is paid to whether a director is independent from management and to any financial relationships that may exist with a director or a related interest.
The following directors have been determined by the Board to be independent after applying the guidelines set forth above: Dr. Aguilar, General Babbitt, Lt. General McCausland, Mr. Stavropoulos, Mr. Tennant, and Mr. Thompson. Each member of the Compensation Committee, the Governance and Nominating Committee, and the Audit Committee is independent. There are no family relationships between any director, executive officer, or person nominated or chosen by the Company to become a director or executive officer.
Corporate governance materials, including Board of directors’ code of conduct, guidance guidelines, standards of ethics and conduct, and all committee charters, are available on our website at
www.drc.com
under “Investors” then “Corporate Governance.” Except as otherwise stated in this proxy statement, content on our website is not incorporated by reference herein.
Risk Management
The Board has an active role, as a whole and also at the committee level, in overseeing management of the Company’s risks. The Board regularly reviews information regarding the Company’s credit, liquidity, and operations, as well as the risks associated with each. The Company’s Compensation Committee is responsible for overseeing the management of risks relating to the Company’s executive compensation plans and arrangements. The Audit Committee oversees management of financial risks. The Nominating and Governance Committee manages risks associated with the independence of the Board of Directors and potential conflicts of interest. While each committee is responsible for evaluating certain risks and overseeing the management of such risks, the entire Board of Directors is regularly informed through committee reports about such risks.
Current Board of Directors and Nominees for Election
The current Board comprises eight members and is organized into three classes, having staggered terms of three years each with the term of office of one class expiring each year. The enclosed proxy will be voted to elect three Class I Directors for a term of three years expiring at the 2015 Annual Meeting of Shareholders, or until their respective successors are elected and qualified. If a nominee should become unavailable, proxies will be voted for a substitute nominee designated by the Board, unless instructions are given to the contrary. The Board has no reason to expect that the nominees will become unavailable to serve.
Set forth on the following page is information regarding the current members of our Board of directors and those members who are being nominated for election as Class I directors by the Shareholders at the 2012 annual meeting. As the information that follows indicates, each nominee brings strong and unique experience, qualifications, attributes, and skills to the Board. This provides the Board, collectively, with competence, experience, and perspective in a variety of areas, including corporate governance and Board service; executive management; finance and accounting; and military service.
|
|
|
Director
|
|
Name, Principal Occupation, Certain Other Directorships and Age
|
|
Since
|
|
Nominees as Class I Directors — Terms Expiring in 2015
|
|
|
|
|
|
|
General George T. Babbitt, Jr. (U.S.A.F., retired), 69,
retired from BearingPoint, Inc. in 2008. He was a Managing Director in BearingPoint’s Public Service Business from 2000 to May 31, 2008. He served in the United States Air Force from 1965 to 2000
,
most recently as commander of the Air Force Materiel Command at Wright-Patterson Air Force Base, Ohio. The Company believes this relevant senior command and defense matters background and experience are among the reasons General Babbitt is qualified to serve on the Board of Directors.
|
2004
|
|
|
|
|
Lieutenant General Charles P. McCausland (U.S.A.F., retired), 76,
has been retired from the United States Air Force since 1992. He served in the United States Air Force from 1957 to 1992, most recently as Director of the Defense Logistics Agency. Lt. General McCausland is a member of the advisory Board of the H.H. Franklin Center for Supply Chain Management, Syracuse University. He is a director and past president of the Ontario County Chapter of the Association for Retarded Children, which is an affiliate of NYSARC Inc., and a trustee of the Finger Lakes Community College, both located in Canandaigua, New York. The Company believes this relevant senior director and defense matters background and experience are among the reasons Lt. General McCausland is qualified to serve on the Board of Directors.
|
2003
|
|
|
|
|
|
W. Scott Thompson, 65,
presently serves as Chairman of the Board for Enterprise Solutions Group, Inc. (ESG), which provides implementation services for enterprise resource planning systems. Prior to founding ESG in 1991 Mr. Thompson was the Chief Executive Officer of Planning Research Corporation, later PRC, a $780 million subsidiary of Black and Decker. PRC was one of the largest federal systems integrators at that time. From 1978 to 1989 Mr. Thompson worked at Advanced Technology, Inc. rising through all management levels to Chief Operating Officer as the company grew from $5 million to $178 million in annual revenue. From 1969 through 1977 Mr. Thompson served in the United States Navy. Mr. Thompson received a Bachelor of Science degree from the University of Mississippi in 1969. The Company believes this broad director and chief executive officer background and experience in relevant industries are among the reasons Mr. Thompson is qualified to serve on the Board of Directors.
|
2010
|
|
Continuing as Class II Directors — Terms Expiring in 2013
|
|
|
|
|
|
Francis J. Aguilar, 79,
is Professor of Business Administration, Emeritus, Harvard University Graduate School of Business Administration, and from 1995 through 2009 was Executive Director of the Management Education Alliance, a non-profit organization dedicated to improving business education for African-Americans and Hispanic Americans. Dr. Aguilar was a director and chairman of the Human Resources and Compensation Committee of Bowater, Inc. until his retirement in June 2005 and he is a former trustee of Bentley University and Treasurer of the New Hampshire Music Festival. The Company believes this broad business, educational and director background and experience are among the reasons Dr. Aguilar is qualified to serve on the Board of Directors.
|
1987
|
|
|
|
|
John S. Anderegg, Jr., 88,
a founder of the Company, has been Chairman, Emeritus of the Company since April 2001. Mr. Anderegg served as Chairman of the Company from 1988 until April 2001. The Company believes this company background and experience are among the reasons Mr. Anderegg is qualified to serve on the Board of Directors.
|
1955
|
|
|
|
|
|
|
Director
|
|
Name, Principal Occupation, Certain Other Directorships and Age
|
|
Since
|
|
|
|
|
Nickolas Stavropoulos, 54,
presently serves as Executive Vice President Gas Operation for Pacific Gas and Electric Company. Prior to joining Pacific Gas and Electric, Mr. Stavropoulos previously served as Executive Vice President and COO US Gas Distribution for National Grid. Prior to National Grid, Mr. Stavropoulos served in various financial and operational executive leadership roles at Colonial Gas Company, Boston Gas Company and KeySpan Corporation. He previously was on the Board of Directors of Colonial Gas Company and Enterprise Bank and Trust Company. He is currently a Trustee at Bentley University. The Company believes this broad executive and financial background and experience are among the reasons Mr. Stavropoulos is qualified to serve on the Board of Directors.
|
2005
|
|
|
|
|
Continuing as Class III Directors — Terms Expiring in 2014
|
|
|
|
|
|
|
James P. Regan, 71,
presently serves as Chief Executive Officer of the Company. He has served in this capacity since November 1999 and as Chairman since April 2001. Mr. Regan was President and Chief Executive Officer of CVSI, Inc., an international information technology solutions and services company, from 1997 to October 1999, and senior vice president of Litton PRC, from 1992 to 1996. Mr. Regan also serves as Chairman for the Massachusetts High Tech Council and is an advisory Board member for the College of Engineering at Villanova University. The Company believes this broad director, chief executive and industry background and experience are among the reasons Mr. Regan is qualified to serve on the Board of Directors.
|
1999
|
|
|
|
|
Richard G. Tennant, 67,
formerly served as Senior Vice President and Chief Financial Officer of iBasis, Inc., one of the three largest wholesale carriers of international voice-over-internet traffic and a subsidiary of Royal KPN NV. For fourteen years prior to joining iBasis in 2001, Mr. Tennant served in chief financial officer positions with several communications firms based in northern Virginia and Baltimore, Maryland. Mr. Tennant served on the Board of Directors of The Burton Group for nine years until its recent acquisition by Gartner, Inc. and served on the Board of Directors and as the Chair of the Audit Committee of LTX Corporation from 1987 through 1992. Mr. Tennant received a Master of Science degree from Bentley University in 1978. The Company believes this director, executive and financial background and experience are among the reasons Mr. Tennant is qualified to serve on the Board of Directors.
|
2010
|
Committees of the Board
The Board has three standing committees: Audit, Compensation, and Nominating and Governance. Each committee has a charter that is posted on our website at
www.drc.com
under “Investors” then “Corporate Governance.” The directors serving on each committee are appointed by the Board. These appointments are made at terms expiring when the respective director’s class is due for election.
The Board of directors of the Company met thirteen times during 2011. The following table lists the number of meetings held during 2011 for each of the standing committees and members of each of the committees as of the date of this proxy statement:
|
|
|
Audit
|
|
Compensation
|
|
Nominating and Governance
|
|
Number of meetings
|
|
8
|
|
5
|
|
4
|
|
|
|
|
|
|
|
|
|
Francis J. Aguilar
|
|
|
|
|
|
Chair
|
|
General George T. Babbitt, Jr.
|
|
|
|
Chair
|
|
X
|
|
Lieutenant General Charles P McCausland
|
|
X
|
|
|
|
X
|
|
Nickolas Stavropoulos
|
|
Chair
|
|
|
|
|
|
Richard G. Tennant
|
|
X
|
|
X
|
|
|
|
W. Scott Thompson
|
|
|
|
X
|
|
X
|
Each director attended at least 75% of the aggregate number of Board and committee meetings that were held during 2011 while they were a member of the Board or the committee.
The functions of each committee and any special qualifications for membership are described below.
Audit Committee
.
The Audit Committee, comprised solely of independent directors, is responsible for the oversight of the Company's accounting and financial reporting processes and the audits of the Company's financial statements. In discharging its duties, the Audit Committee:
|
|
·
|
reviews with the Company’s independent registered public accounting firm and with management the financial statements and reports issued by the Company,
|
|
|
·
|
reviews the Company’s internal accounting procedures, controls, and programs,
|
|
|
·
|
reviews any transactions that involve a potential conflict of interest,
|
|
|
·
|
reviews the scope of independent audit coverage and the fees charged by the independent accountants,
|
|
|
·
|
reviews the independence of such accountants from the Company's management and the Company, and
|
|
|
·
|
is responsible for selecting and engaging the Company’s independent registered public accounting firm.
|
The Board has determined that each Audit Committee member has sufficient knowledge in financial and accounting matters to serve on the Committee. The Board has also designated Mr. Stavropoulos and Mr. Tennant as the “audit committee financial experts,” as defined under Item 407(d)(5) of Regulation S-K.
Compensation Committee
.
The Compensation Committee, comprised solely of independent directors, is responsible for determining the compensation for the chief executive officer and the Company’s other executive officers and for administering the Company’s various stock option and other incentive plans and determining distributions and granting awards under such plans at the executive level. The chief executive officer, as designee of the Compensation Committee, determines distributions and grants awards under such plans at the non-executive level.
Nominating and Governance Committee
.
The Nominating and Governance Committee, comprised solely of independent directors, recommends nominees for the Board as well as for the Board committees, reports annually to the Board on succession planning, leads the Board in its annual review of the Board’s performance and recommends to the Board on an ongoing basis the corporate governance guidelines applicable to the Company. The Nominating and Governance Committee was appointed by the Board and discussed governance matters at each of its four meetings in 2011.
The Nominating and Governance Committee considers and evaluates equally candidates proposed by shareholders, non-management directors, the chief executive officer, other executive officers, third-party search firms, and other sources, and conducts appropriate inquiries into the backgrounds and qualifications of such candidates. The Nominating and Governance Committee currently identifies candidates primarily through networking. Third-party search firms would be used if considered necessary.
Shareholders may recommend individuals to the Nominating and Governance Committee for consideration as potential director candidates by submitting the names and backgrounds of the proposed candidates to Dr. Aguilar, Chairman of the Nominating and Governance Committee, in care of Richard A. Covel, Dynamics Research Corporation, Two Tech Drive, Andover, Massachusetts 01810-2434. The Nominating and Governance Committee shall consider such recommendations only if appropriate biographical information and background material is provided.
The Nominating and Governance Committee believes that it is necessary for each of the Company’s directors to possess many qualities and skills. When searching for new candidates, the Nominating and Corporate Governance Committee considers the evolving needs of the Board and searches for candidates that fill any current or anticipated future gap. To be recommended by the Nominating and Governance Committee for a position on the Company’s Board, a candidate must, at a minimum, have:
|
|
·
|
high standards of personal and professional ethics, integrity, and values;
|
|
|
·
|
substantial experience at the policy-making level in business, government, or education;
|
|
|
·
|
expertise that is complementary to the experience of other Board members;
|
|
|
·
|
a willingness and ability to devote the required amount of time to fulfill diligently the duties and responsibilities of Board membership; and
|
|
|
·
|
a desire to represent the balanced best interests of the Shareholders as a whole.
|
In addition, the Nominating and Governance Committee believes that one or more of the Company’s directors should have expertise or experience as a military officer or a senior civil service executive, as a senior corporate manager or operating officer, and as a public company financial or accounting officer.
The Nominating and Governance Committee also focuses on issues of diversity, such as diversity of gender, race and national origin, education, professional experience, and differences in viewpoints and skills. The Nominating and Governance Committee does not have a formal policy with respect to diversity; however, the Board and the Nominating and Governance Committee believe that it is essential that the Board members represent diverse viewpoints. In considering candidates for the Board, the Nominating and Governance Committee considers the entirety of each candidate’s credentials in the context of these standards. With respect to the nomination of continuing directors for re-election, the individual’s contributions to the Board are also considered.
Communications with the Directors
Shareholders of the Company may communicate any correspondence in writing directly with the Board by submitting it to Richard A. Covel, Dynamics Research Corporation, Two Tech Drive, Andover, Massachusetts 01810. Mr. Covel is primarily responsible for monitoring the communications and providing summaries or copies of such communications to the full Board as he deems appropriate. In general, communications relating to corporate governance and long-term corporate strategy will be submitted to the full Board, and communications relating to ordinary business affairs, personal grievances, and the like may be dealt with by Mr. Covel.
Director Compensation
Each non-employee director who served a full term in 2011 received:
|
|
·
|
$45,000 annual retainer, paid in cash;
|
|
|
·
|
2,400 restricted stock awards as an annual retainer, provided as equity; and
|
|
|
·
|
$10,000 as an annual cash retainer for service as chair of the Audit Committee, $9,086 for service as the Lead Director, $5,000 for service as chair of the Compensation Committee, and $2,500 for service as chair of the Nominating and Governance Committee.
|
In addition to the annual retainer which we pay in equal quarterly installments, directors are paid a fee of $1,500 for each day the full Board meets in excess of each year’s five regularly scheduled meetings. Committee members are paid $1,000 for each meeting in excess of the normally scheduled meetings which require their attendance in person, and $500 for each teleconference meeting in excess of normally scheduled meetings.
The equity portion of the annual retainer is provided in the form of restricted stock awards, which vest in equal installments over a three-year period from the grant anniversary date.
Non-employee directors may elect to defer all or a portion of their fees payable to them under the Company’s deferred compensation plan for non-employee directors. Participants may also elect to receive their deferred balance in the form of cash or restricted stock after they cease to be a director. Amounts deferred are maintained in a separate account and for participants who elect a cash payment, interest is credited to such account quarterly at the lowest rate at which the Company borrowed money during each quarter or, if there was no such borrowing, at the prime rate. The balance in a participant’s account is payable in a lump sum or in installments when the participant ceases to be a director. During 2011, no non-employee directors elected to defer any portion of their fees.
The Company's non-employee directors do not participate in the non-equity incentive compensation plans or retirement plans of the Company.
We reimburse the outside directors for reasonable expenses of attending Board and committee meetings and for expenses associated with director training and development.
The table below summarizes the compensation paid by the Company to our Independent directors for the year ended December 31, 2011. Compensation paid to James P. Regan, the Company’s president, chairman and chief executive officer, is not included in this table because Mr. Regan is a named executive officer who receives no additional compensation for his service as a director and for whom more complete compensation information appears in this proxy statement under the heading “Summary of Executive Compensation.”
|
2011 INDEPENDENT DIRECTOR COMPENSATION
|
|
|
Name of Director
|
|
Fees Earned or Paid in Cash(1)
|
|
|
Stock
Awards(2)
|
|
|
All Other Compensation
|
|
|
Total
|
|
|
Francis J. Aguilar
|
|
$
|
59,086
|
|
|
$
|
34,800
|
|
|
$
|
-
|
|
|
$
|
93,886
|
|
|
John S. Anderegg, Jr.(3)
|
|
$
|
-
|
|
|
$
|
-
|
|
|
$
|
116,760
|
|
|
$
|
116,760
|
|
|
General George T. Babbitt Jr.(4)
|
|
$
|
52,500
|
|
|
$
|
34,800
|
|
|
$
|
-
|
|
|
$
|
87,300
|
|
|
Lieutenant General Charles P. McCausland(4)
|
|
$
|
47,500
|
|
|
$
|
21,816
|
|
|
$
|
-
|
|
|
$
|
69,316
|
|
|
Nickolas Stavropoulos
|
|
$
|
57,500
|
|
|
$
|
34,800
|
|
|
$
|
-
|
|
|
$
|
92,300
|
|
|
Richard Tennant
|
|
$
|
47,500
|
|
|
$
|
34,800
|
|
|
$
|
-
|
|
|
$
|
82,300
|
|
|
W. Scott Thompson
|
|
$
|
47,500
|
|
|
$
|
34,800
|
|
|
$
|
-
|
|
|
$
|
82,300
|
|
|
(1)
|
|
Amounts shown include annual retainer, committee chair, and other fees earned by our directors during 2011.
|
|
|
|
|
|
(2)
|
|
Amounts shown reflect the fair value of restricted stock awards granted, as determined in accordance with Accounting Standards Codification Topic 718 — Stock Compensation (“ASC 718”).
|
|
|
|
|
|
(3)
|
|
Mr. Anderegg is an employee of the Company and does not receive any fees related to his directorship on the Board. All other compensation for Mr. Anderegg consists of a base salary of $97,500, 401(k) contributions of $3,900, and executive medical and dental insurance premiums of $15,360. Mr. Anderegg is also a participant in the Company’s defined benefit pension plan. The present value of his accumulated benefit in the pension plan was $438,981 at December 31, 2011, a decrease of $8,693 from last year, primarily due to benefit payments of $58,067 that Mr. Anderegg received during the year. The present value of pension plan benefits was determined using interest rate mortality and retirement assumptions consistent with those used in the Company's financial statements.
|
|
|
|
|
|
(4)
|
|
General Babbitt and Lt. General McCausland each held 5,000 stock options at December 31, 2011. No other directors held stock options at December 31, 2011.
|
EXECUTIVE COMPENSATION
Unless the context requires otherwise, in this Executive Compensation section, including the Compensation Discussion and Analysis and the tables which follow it, references to “we,” “us,” “our,” or similar terms are to Dynamics Research Corporation and our subsidiaries.
Executive Officers
Executive officers are elected by the Board and will hold office until the next annual election of officers and their successors are elected and qualified, or until their earlier resignation or removal by the Board. Executive officers and their principal positions currently held with us are provided in the “Summary Compensation Table.” Please refer to our Form 10-K under Part III, Item 10, “Submission Directors, Executive Officers and Corporate Governance” for a listing of all positions and offices held by each executive officer during the past five years.
Compensation Discussion and Analysis
Compensation Philosophy
We provide a total compensation package that supports the accomplishment of our objectives and of our customers by supporting the following goals:
|
|
·
|
attraction of a high quality workforce;
|
|
|
·
|
retention of that workforce over time; and
|
|
|
·
|
motivation of that workforce to achieve high levels of performance.
|
The underlying foundation of our compensation system is to pay for performance at all levels (i.e., individual, business segment, and corporate-wide). Our programs are designed to align incentives with the most appropriate segments of the business that the executive’s performance can impact. In addition, the compensation system encourages and supports the professional and technological skills development and career growth of employees while balancing the individual’s goals and our goals.
Compensation Objectives
|
|
1.
|
Our total compensation systems and programs reinforce and support our values and culture related to dedication, respect, and continuous improvement.
|
|
|
2.
|
Consistent with a pay-for-performance orientation, we ensure effective differentiation of pay, rewards, and recognition based on demonstrated performance and overall contribution to the success of our business.
|
|
|
·
|
Performance evaluation at all levels considers both the results achieved (
i.e.
,
what
was accomplished) as well as the methods and behaviors used to achieve the results (
i.e
.,
how
they were achieved). This second segment evaluates the extent to which the results were achieved using methods, values, and team building behaviors that are consistent with our culture and values.
|
|
|
·
|
We maintain a disciplined approach to performance measurement that is applied to the lowest level position up through the highest level executive.
|
|
|
·
|
Each year we accomplish our goal of having all employees including highest level managers receive an annual performance review. This review is used along with other factors to make compensation decisions for each employee.
|
|
|
3.
|
All elements of our direct compensation system (i.e., base salary, short-term variable, long-term variable, and the policies and practices supporting the programs) are targeted at median competitive market levels.
|
|
|
·
|
Through the use of both short-term and long-term variable compensation alternatives, we aim to deliver upper quartile total compensation levels if superior Company and individual performances are exhibited. All variable compensation programs for executive management positions have established threshold levels of performance and payout schedules governing the level of payouts for different levels of performance against goals.
|
|
|
·
|
While overall, base salaries and total compensation levels are generally targeted at competitive or median market rates, the actual rates for individuals may vary in relation to these rates based on the particular skill sets of an individual, the strategic and critical nature of a position to our business, and business affordability.
|
|
|
·
|
Variable pay, where applicable, will fluctuate based on quantitative assessments of corporate, business unit, and individual performance and will encourage employees to act as stakeholders in achieving key business results.
|
|
|
4.
|
We offer a diversified array of benefits, covering health and welfare and retirement savings programs that match competitive practice for our industry.
|
|
|
5.
|
We provide ongoing training of supervisors in the best practices and techniques for measuring and evaluating performance. Managers will be held accountable for effective performance management, employee development, and the creation of a rewarding work environment.
|
|
|
6.
|
We use a job evaluation system that appropriately balances internal ranking and external competitiveness, is simple to administer, and is easy to understand.
|
|
|
7.
|
We continuously define, acknowledge, and reward an individual’s acquisition of the professional and technical skills that are important to our success.
|
|
|
8.
|
We are committed to openly communicating with all employees about our total compensation strategy, systems, and programs, and to make a wide array of information available through our intranet site, ongoing training programs, and focused training used each year to deliver programs.
|
It is a strong cultural norm of ours that the same compensation philosophy, policies, and practices are applied to all. While there are differences in programs for different employee groups, the differences are only created where competitive differences exist externally, and are required to be sure that the competitiveness of programs is maintained at all levels.
Purpose & Strategic Fit of Executive Compensation Programs
The following table provides a summary of the primary purpose and strategic fit of each of the programs available to our executives. These purposes are key considerations for any changes being proposed to programs or in the consideration of adding additional programs. More details for each of these programs are provided in the descriptions following this chart.
|
Program Element
|
|
Attraction
of New
Executives
|
|
Retention
of
Executives
|
|
Motivating
Individual
Performance
|
|
Motivation
Group/Unit
Performance
|
|
Motivating
Corporate
Performance
|
|
Base Salary
|
|
ü
|
|
ü
|
|
ü
|
|
ü
|
|
|
|
Annual Cash Incentive Award
(Executive Incentive Plan)
|
|
ü
|
|
ü
|
|
ü
|
|
ü
|
|
ü
|
|
Executive Long-Term Incentive Plan
(2007 and Future Periods)
|
|
ü
|
|
ü
|
|
ü
|
|
ü
|
|
ü
|
|
Restricted Stock Awards
|
|
ü
|
|
ü
|
|
ü
|
|
ü
|
|
ü
|
|
Senior Management Deferred Compensation Plan
|
|
ü
|
|
ü
|
|
|
|
|
|
|
|
Employment Contracts and Change of Control Agreements
|
|
ü
|
|
ü
|
|
|
|
|
|
|
|
Perquisites and Other Benefits
|
|
ü
|
|
ü
|
|
|
|
|
|
|
Base Salary
We provide an ongoing base salary with consideration for annual salary increases based on performance of the executive over the past year. A competitive analysis is developed using published cross-industry surveys to determine appropriate levels of base salary spending. Competitive sizing for salary increases was completed as part of the competitive analysis completed in the design of the 2012 ELTIP plan as described in that section.
A performance evaluation is completed for each named executive officer other than the CEO by the Chairman and CEO. This evaluation covers performance against their specific operational goals and objectives as established for each during the first quarter of each fiscal year, as well as their performance against key Company management behaviors and values. Based on this evaluation, recommendations are developed and presented to the Compensation Committee for review and consideration for approval. These recommendations are subject to approval by the Board. The Compensation Committee develops the performance assessment and salary recommendation for the Chairman and CEO. The salary increases granted in February 2012 for the named executive officers averaged 2.5%. This was up from the increases granted in February 2011, which averaged 1.2%. This average change was needed to assure competitive alignment and to reward performance.
Annual Cash Incentive Award (Executive Incentive Plan)
The Company’s annual award plan design is typical of annual award plans used throughout the industry and is designed to provide an annual incentive to maximize performance over the current fiscal year. Each year, the Compensation Committee of the Board of Directors approves a target award percentage for each executive based on the competitive analysis as mentioned above. For 2011, target annual incentive opportunities set for the named executive officers were as follows:
|
Name of Executive
|
|
Target
Amount
|
|
|
Percent of
Base Salary
|
|
|
Mr. Regan
|
|
$
|
456,300
|
|
|
|
90
|
%
|
|
Mr. Keleher
|
|
$
|
148,370
|
|
|
|
50
|
%
|
|
Mr. O’Brien
|
|
$
|
94,396
|
|
|
|
40
|
%
|
|
Mr. Wentzell
|
|
$
|
91,496
|
|
|
|
40
|
%
|
|
Mr. Covel
|
|
$
|
70,932
|
|
|
|
30
|
%
|
Corporate financial goals for our Annual Cash Incentive Plan are U.S. GAAP revenue, U.S. GAAP net income, and receivables days sales outstanding (DSO). For 2011, these corporate goals and achievement were as follows:
|
|
|
% of
Award
|
|
Goal
|
Actual
Achievement
|
|
Revenue
|
|
|
45
|
%
|
$ 286.2 million
|
$ 322.6 million
|
12.7% above goal
|
|
Net Income
|
|
|
45
|
%
|
$ 13.2 million
|
$ 11.5 million
|
12.9% below goal
|
|
Receivables DSO
|
|
|
10
|
%
|
71 days
|
68 days
|
4.2% above goal
|
Mr. Regan’s annual cash incentive bonus was based entirely on achievement of these three goals.
The Company’s key objective in the establishment of incentive compensation plans is to pay for performance. For each of the named executive officers, other than Mr. Regan, annual cash incentive bonuses were based on a balance of quantitative and qualitative achievements in four areas:
|
|
(1)
|
The corporate financial goals noted above,
|
|
|
(2)
|
Individual cost management objectives,
|
|
|
(3)
|
Individual non-financial management objectives for their specific area of responsibility, and
|
|
|
(4)
|
A qualitative assessment of performance in the area of key company management behaviors and values such as expertise in their area of responsibility, teamwork, leadership, commitment to DRC’s mission, and management skills.
|
Fifty percent of the total incentive cash bonus for each of the named executive officers, other than Mr. Regan, was based on actual performance achievement compared with the first two quantitative goals and fifty percent on actual performance achievement compared with the second two qualitative goals above, as evaluated and recommended by the Chief Executive Officer and approved by the Compensation Committee. Corporate objectives represented seventy-five percent of the quantitative measurement and individual cost management objectives represented twenty-five percent of the quantitative measurement.
Based on the performance results achieved in 2011, awards granted to the named executive officers for 2011 performance averaged 45% of base salary, which was 89% of their original target on average. This was up slightly from the prior year’s awards, which averaged 44% of base salary.
2001 Executive Long-Term Incentive Plan
The 2001 Executive Long-Term Incentive Plan was a one-time long-term incentive plan approved by the Compensation Committee and Board in 2001. The purpose of the plan was to provide both long-term performance incentive and retention. Messrs. Regan, Keleher, Covel, and O’Brien are participants in the plan. The plan awards include both restricted share awards and incentive stock options. Performance goals were established over the term of the plan. This plan provided for 100% vesting after seven years with the opportunity for acceleration of vesting if performance targets were achieved prior to the end of the term. This plan became fully vested in May of 2008, and compensation tables reflect the additional compensation to the participating individuals as a result of this vesting. The plan terminated upon its final vesting, and the final awards under this plan expired during 2011 on the tenth anniversary of the plan.
Long-Term Incentive Plan (2007 and Future Periods)
Long-term incentive cash awards were offered for the first time beginning in April 2007 in anticipation of the lapse of the 2001 Executive Long-Term Incentive Plan described above. We believed it prudent to avoid any extended time that did not provide both retention and long-term incentive for executives.
At that time, with the assistance of The Hay Group, a peer group competitive sizing was completed to benchmark competitive total long-term incentive opportunity and establish a percentage of base salary target for long-term incentives for our eligible executives. We refer to this plan each year of ELTIP.
The companies used in that peer group comparison were: CACI International, Inc., ManTech International Corp., Maximus, Inc., MTC Technologies, Inc., NCI, Inc., SI International, Inc., SRA International, Inc., TechTeam Global, Inc. and Tyler Technologies, Inc. These companies were selected based on comparability of types of business operations compared to our businesses. The data used from the peer group companies was adjusted to account for the variation in size of these companies.
For 2007 through 2009, each annual award of our long-term incentive plan was structured in two components: (1) 25% of the target value of the award was made in the form of restricted stock with a three year vesting period, and (2) 75% of the target value of each award was in the form of cash, based on achievement of selected objectives over a three year performance period. Organic revenue growth and return on invested capital (ROIC). ROIC is calculated by dividing operating income (loss), net of related income taxes, by invested capital. These have been the metrics for the awards made in all ELTIP plans since their inception in 2007.
Principal factors considered in establishing organic revenue growth targets include (1) historical organic revenue growth and expectations of improvement, (2) industry projections of federal IT funding growth, and (3) peer company organic growth. Considering these factors, annual organic growth targets established for 2007 through 2011 were in the range of 5 to 6 percent.
Principal factors considered in establishing ROIC targets include (1) historical ROIC performance and expectations of improvement, (2) the Company’s weighted average cost of capital, and (3) peer company ROIC. Considering these factors, ROIC targets established for 2007 through 2011 were in the range of 11 to 13 percent.
During 2010, in an effort to assure competitiveness and design efficacy, we engaged The Hay Group to review the plan design, confirm the competitive positioning of the plan, and propose any changes that would enhance our ability to retain key executives and motivate longer-term performance. The more significant plan design changes include the conversion of the plan from a 3-year performance period to a 2-year period and the requirement that both the cash and the equity portion be earned by Company performance during the period. The plan provides that the equity portion be distributed as “performance shares” for holding during the performance period, and that they will only be issued as shares of DRC common stock based on performance during the period as approved by the Compensation Committee and the Board of Directors.
This re-design was approved by the Shareholders at the 2010 Shareholder meeting. This new plan design increased the likelihood that some of the executives might exceed limits defined in Section 162(m) of the Code and therefore shareholder approval was required to ensure full deductibility of executive compensation.
In 2010, the named executive officers received the following award targets under ELTIP. The performance period is 2010 and 2011. As mentioned in the plan description above, these awards (both the cash portion and the performance award portion) are earned based on performance against the established objectives over 2010 and 2011. The threshold, target, and maximum awards that can be earned per the payout schedules included in the plan are provided below.
|
Name of Executive
|
|
Cash
@ 80%
Payout
Threshold
|
|
|
Cash
@ 100%
Payout
Target
|
|
|
Cash
@ 200%
Payout
Maximum
|
|
|
Performance Share
@ 80%
Payout
Threshold
|
|
|
Performance Share
@ 100%
Payout
Target
|
|
|
Performance Share
@ 200%
Payout
Maximum
|
|
|
Mr. Regan
|
|
$
|
199,998
|
|
|
$
|
399,996
|
|
|
$
|
799,992
|
|
|
|
6,404
|
|
|
|
12,808
|
|
|
|
25,616
|
|
|
Mr. Keleher
|
|
$
|
81,978
|
|
|
$
|
163,955
|
|
|
$
|
327,910
|
|
|
|
2,625
|
|
|
|
5,250
|
|
|
|
10,500
|
|
|
Mr. O’Brien
|
|
$
|
41,709
|
|
|
$
|
83,418
|
|
|
$
|
166,836
|
|
|
|
1,336
|
|
|
|
2,671
|
|
|
|
5,342
|
|
|
Mr. Wentzell
|
|
$
|
40,623
|
|
|
$
|
81,247
|
|
|
$
|
162,494
|
|
|
|
1,301
|
|
|
|
2,602
|
|
|
|
5,204
|
|
|
Mr. Covel
|
|
$
|
32,659
|
|
|
$
|
65,319
|
|
|
$
|
130,638
|
|
|
|
1,046
|
|
|
|
2,092
|
|
|
|
4,184
|
|
The payout for the three year period ended December 31, 2011, for both the 2009 and 2010 plans is provided in the table below. In both plans the payout was earned for performance against the ROIC goal. The following amounts were paid to the named executive officers for these payouts:
|
Name of Executive
|
|
ELTIP Cash Payment For 2009 Plan
|
|
|
ELTIP Cash Payment
For 2010 Plan
|
|
|
ELTIP Shares Payment For 2010 Plan
|
|
|
Mr. Regan
|
|
$
|
160,884
|
|
|
$
|
199,998
|
|
|
|
6,404
|
|
|
Mr. Keleher
|
|
$
|
62,805
|
|
|
$
|
81,978
|
|
|
|
2,625
|
|
|
Mr. O’Brien
|
|
$
|
24,416
|
|
|
$
|
41,709
|
|
|
|
1,336
|
|
|
Mr. Wentzell
|
|
$
|
23,500
|
|
|
$
|
40,624
|
|
|
|
1,301
|
|
|
Mr. Covel
|
|
$
|
25,021
|
|
|
$
|
32,660
|
|
|
|
1,046
|
|
2012 Executive Long-Term Incentive Plan
With the expiration on December 31, 2011 of the long-term incentive plans for 2009 and 2010, an outside consultant, Towers Watson, was engaged to consult to the Compensation Committee in the development of the next version of the plan for 2012. This assignment included the review of the company’s peer group for compensation comparisons, analysis of competitive positioning for base salary, annual bonus targets, long-term incentive targets, and the design of a new ELTIP plan for 2012 and beyond. As a result the companies were added to the peer group resulting in the following list: Cubic Corporation, CIBER, Inc., MAXIMUS,Inc., ICF International Inc., Navigant Consulting Inc., NCI, Inc., Huron Consulting Group, Inc., Kratos Defense & Security Solutions, Inc., GeoEye, Inc., AeroVironment, Inc., Exponent Inc., and The Hackett Group, Inc. A competitive sizing for base salary, annual bonus targets, and long-term incentive targets was conducted based on an analysis of practices of the peer group in addition to using Towers Watson’s annual executive compensation survey. In addition, the proposed design for the 2012 ELTIP was proposed based on practices of the peer group and competitive practices identified in the survey. No other services were performed by the consultant, and total fees for the engagement totaled approximately $55,000. No conflicts of interest arose in the performance of this consultant’s services.
The recommended plan design is being provided for review and approval of the shareholders at this shareholder meeting. While more details of the plan are provided in the proposal for approval the highlights of the new plan include:
|
|
·
|
Shortening the performance period of the plan from two years to one year with annual reloads
|
|
|
·
|
Eliminating the cash portion of the plan and providing two equity components as follows:
|
|
|
·
|
25% of the annual opportunity will be granted as time-vested restricted stock grants with a three-year vesting period
|
|
|
·
|
75% of the annual opportunity to be granted in performance shares to be earned over the one-year period of performance. Shares earned by performance against established goals will be converted to restricted share awards with a two-year cliff vesting schedule following the date earned
|
|
|
·
|
Performance metrics will be:
|
|
|
·
|
Return on Invested Capital (ROIC)
|
40% of Total Award
|
|
|
·
|
Reported Annual Revenue Growth
|
60% of Total Award
|
Return on Invested Capital (ROIC) is calculated by dividing operating income (loss), net of related income taxes, by invested capital.
The Company believes this plan is critical to achieving the following key objectives for these important executives:
|
|
·
|
Maintaining a competitive long-term incentive opportunity that supports a competitive total compensation strategy
|
|
|
·
|
Motivating the long-term performance for senior executives
|
|
|
·
|
Aligning senior executive interest with the interests of shareholders
|
|
|
·
|
Providing retention value for the senior executive team
|
More detail regarding this plan can be found in the proposal contained in this proxy.
Restricted Stock Awards
This program is designed to reward long-term performance at all levels and to provide retention value to the executive. Grants may be made to executives from time to time to meet retention needs or to be delivered as part of the ELTIP based on Company performance.
In 2005, stock ownership guidelines were approved by the Board for the senior executive group. As a result, Mr. Regan is required to maintain a level of equity ownership with us equal to at least three times the midpoint of his base salary range. Mr. Keleher is required to maintain a level of equity ownership with us equal to at least one and one-half times the midpoint of his base salary range. Our other named executive officers have an additional one-year holding restriction after vesting for restricted share awards with three year vesting provisions prior to being able to sell vested shares. These awards generally vest ratably over three years. Recommendations for these grants are proposed by the Chairman and CEO to the Compensation Committee for review and consideration for approval. The grants are then presented to the Board for consideration and approval. The remaining portion of long-term incentives is provided in a long-term cash incentive opportunity as described above.
Defined Benefit Pension Plan
We currently maintain a defined benefit pension plan that has undergone significant changes in the past decade. In February 2002, the Board approved specific retirement program changes that limited future increases in benefits and froze the plan to new participants. These changes became effective July 1, 2002. Then in October 2006, the Board approved a total freeze in benefits effective as of January 1, 2007. Currently Messrs. Regan, Keleher, O’Brien, and Covel are participants in this plan.
Senior Management Deferred Compensation Plan
This is a voluntary deferred compensation plan in which executives may elect to defer a portion of their base salary and all or a portion of their annual cash bonus until a specified event or date. We do not make contributions to this plan. All gains are purely a function of funds that have been deferred and the investment performance on these funds. Election periods are established according to statutory deadlines governing these plans.
Employment Contracts and Change of Control Agreements
We have an employment agreement with Mr. Regan providing for his full-time employment as president and CEO. Mr. Regan was eligible for an annual incentive award of up to 75% of his base salary, which has been increased to 90% of his base salary. The agreement precludes Mr. Regan from competing with us for one year after the cessation of his employment. The agreement may be terminated by either party on six months’ notice. If Mr. Regan’s employment is terminated by us other than for cause or by Mr. Regan with good reason (unless he is covered by the change of control agreement described below), we will continue to pay Mr. Regan’s base salary and to provide his health and life insurance for twelve months. Mr. Regan would be entitled to receive the portion of his earned prorated annual incentive award and all of his unvested stock grants and options would vest and remain exercisable for one year.
Our change of control agreement with Mr. Regan provides him with benefits if his employment with us is terminated, other than for cause or his disability or death, or if he resigns for good reason within two years of any change of control agreement we enter into. Upon such a termination, (i) we will pay Mr. Regan an amount equal to two times his annual base salary at the rate in effect immediately prior to the date of termination or immediately prior to the change of control, whichever is higher, plus his target bonus compensation for the fiscal year during which the termination of employment occurs or in effect immediately prior to the change of control, whichever is higher; (ii) any unvested restricted stock grants, stock options, or other awards will immediately vest and remain exercisable for the lesser of four years or their original term; and (iii) we will continue to insure Mr. Regan and his dependents in our life and medical insurance plans for up to two years after termination or the date Mr. Regan is eligible to receive substantially equivalent life and medical benefits under another employer-provided plan.
If any payment or benefit we provide under the agreement is subject to an excise tax under Section 4999 of the Code, we will provide Mr. Regan with a payment to cover such tax.
Pursuant to the Company’s Special Severance Plan, Messrs. Keleher, Wentzell, and Covel would each be provided with benefits if their employment with us is terminated, other than for cause or their disability or death, or if they resign for good reason within 24 months of any change of control agreement we enter into. Upon such a termination, (i) we will pay Mr. Keleher eighteen months, and Messrs. Wentzell and Covel twelve months, of their respective current annual base salaries at the rate in effect immediately prior to the date of termination or immediately prior to the change of control, whichever is higher, plus their target bonus compensation for the fiscal year during which the termination of employment occurs or in effect immediately prior to the change of control, whichever is higher; and (ii) we will continue to provide our life and medical insurance plans or similar coverage for the same term as their severance pay term after termination or until the date they become eligible to receive substantially equivalent life and medical benefits under another employer-provided plan. The Special Severance Plan agreements terminate on the earlier of January 1, 2014 or the second anniversary of a change of control.
Perquisites and Other Benefits
In addition to the compensation and benefits programs described above, named executive officers receive certain limited perquisites and other benefits. These include Company-paid benefits for executive medical and dental insurance plans, a supplemental executive medical insurance plan, 401(k) contributions and, only in the case of Mr. Regan, use of a Company vehicle, club membership dues, and executive life insurance plan premiums. These perquisites and other benefits are provided to assure competitiveness and provide an additional retention incentive for these named executives. The costs associated with providing these additional benefits are reflected in the “All Other Compensation” column of the Summary Compensation Table.
Tax Deductibility of Executive Compensation
Section 162(m) of the Code imposes limitations on the federal income tax deductibility of compensation paid to our CEO and the other three most highly compensated officers (excluding the Chief Financial Officer) whose compensation is required to be disclosed to shareholders under the Securities and Exchange Act of 1934. Under these limitations, we may deduct such compensation only to the extent that during any fiscal year the compensation does not exceed $1,000,000 or meets certain specified conditions, such as certain performance-based compensation that has been approved by our shareholders.
Compensation Discussion and Analysis Summary
We believe this mix of salary, potentially significant variable cash incentives for both short-term and long-term performance, and the potential for equity ownership in the Company motivates our management team to produce strong returns for shareholders. We further believe this program strikes an appropriate balance between the interests and needs of the Company in operating our business and appropriate employee rewards based on shareholder value creation.
Compensation Committee Report
The Compensation Committee has reviewed the Compensation Discussion and Analysis and discussed that analysis with management. Based on its review and discussions with management, the committee recommended to the Board that the Compensation Discussion and Analysis be included in our Form 10-K for 2011 and our 2011 proxy statement. This report is provided by the following independent directors, who comprise the committee:
|
|
The Compensation Committee of the Board of Directors
|
|
|
|
|
|
George T. Babbitt, Chairman
|
|
|
Richard G. Tenant
|
|
|
W. Scott Thompson
|
Compensation Committee Interlocks and Insider Participation
No member of our Compensation Committee serves as a member of the board of directors or compensation committee of any entity that has one or more executive officers serving as members of our Board of Directors or Compensation Committee. Furthermore, no member of our Compensation Committee has been employed by us or served as one of our officers.
Summary of Executive Compensation
The following sections provide a summary of cash and certain other amounts we paid for the year ended December 31, 2011 to the named executive officers. The compensation we disclose below is presented in accordance with SEC regulations. According to those regulations we are required in some cases to include:
|
|
·
|
amounts paid in previous years;
|
|
|
·
|
amounts that may be paid in future years, including amounts that will be paid only upon the occurrence of certain events, such as a change in control;
|
|
|
·
|
an assumed value for share-based compensation equal to the fair value of the grant as presumed under accounting regulations. Such value presumes the option will not be forfeited or exercised before the end of its 10-year life, and the actual realization of cash from the award will depend upon whether our stock price appreciates above its price on the date of grant, whether the executive will continue his employment with us, and when the executive chooses to exercise the option; and
|
|
|
·
|
the increase in present value of future pension payments. Such increase is not cash compensation paid this year and the actual pension benefits will depend upon several factors, including when the executive retires, his compensation at retirement, and in some cases the number of years the executive lives following his retirement.
|
We encourage you to read the following tables closely. The narratives leading to and preceding the tables and the footnotes accompanying each table are important parts of each table. Also, we encourage you to read this section in conjunction with the section of this proxy statement entitled “Compensation Discussion and Analysis.” All amounts are in dollars.
Summary Compensation
The following table provides compensation of the named executive officers for the last three completed years.
|
2011 SUMMARY COMPENSATION TABLE
|
|
|
Name and Principal Position
|
|
Year
|
|
Salary
|
|
Annual
Bonus
|
|
Stock
Awards(1)
|
|
Other
Non-Equity
Incentive
Plan
Compensation(2)
|
|
Change in
Pension
Value
and
Nonqualified
Deferred Compensation
Earnings
(3)
|
|
All Other
Compensation(4)
|
|
Total
|
|
|
James P. Regan
President, Chairman and Chief Executive Officer
|
|
2011
|
|
$
|
497,753
|
|
$
|
417,971
|
|
$
|
70,508
|
|
$
|
360,882
|
|
$
|
11,314
|
|
$
|
85,127
|
|
$
|
1,443,555
|
|
|
|
2010
|
|
|
492,589
|
|
|
419,000
|
|
|
-
|
|
|
103,680
|
|
|
7,326
|
|
|
52,334
|
|
|
1,074,929
|
|
|
|
2009
|
|
|
489,411
|
|
|
388,545
|
|
|
113,929
|
|
|
-
|
|
|
11,933
|
|
|
43,313
|
|
|
1,047,131
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
David Keleher
Senior Vice President and Chief Financial Officer
|
|
2011
|
|
$
|
295,218
|
|
$
|
135,906
|
|
$
|
28,901
|
|
$
|
144,783
|
|
$
|
6,442
|
|
$
|
52,466
|
|
$
|
663,716
|
|
|
|
2010
|
|
|
288,096
|
|
|
131,598
|
|
|
-
|
|
|
36,427
|
|
|
6,196
|
|
|
24,245
|
|
|
486,562
|
|
|
|
2009
|
|
|
286,925
|
|
|
169,624
|
|
|
33,345
|
|
|
-
|
|
|
5,880
|
|
|
23,188
|
|
|
518,962
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Lawrence H. O'Brien, Jr.
Senior Vice President and General Manager, Business Solutions and Business Development
|
|
2011
|
|
$
|
234,600
|
|
$
|
73,151
|
|
$
|
14,709
|
|
$
|
66,125
|
|
$
|
46,000
|
|
$
|
35,404
|
|
$
|
469,989
|
|
|
|
2010
|
|
|
226,904
|
|
|
76,061
|
|
|
-
|
|
|
15,252
|
|
|
43,719
|
|
|
22,286
|
|
|
384,222
|
|
|
|
2009
|
|
|
219,781
|
|
|
89,745
|
|
|
22,230
|
|
|
-
|
|
|
41,041
|
|
|
22,747
|
|
|
395,544
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Steven P. Wentzell
Senior Vice President and General Manager, Human Resources
|
|
2011
|
|
$
|
227,515
|
|
$
|
83,810
|
|
$
|
14,324
|
|
$
|
64,124
|
|
$
|
-
|
|
$
|
23,705
|
|
$
|
413,478
|
|
|
|
2010
|
|
|
220,999
|
|
|
71,329
|
|
|
-
|
|
|
15,145
|
|
|
-
|
|
|
23,069
|
|
|
330,542
|
|
|
|
2009
|
|
|
214,732
|
|
|
80,494
|
|
|
20,007
|
|
|
-
|
|
|
-
|
|
|
22,681
|
|
|
337,914
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Richard A. Covel
Vice President, General Counsel and Secretary
|
|
2011
|
|
$
|
235,230
|
|
$
|
64,973
|
|
$
|
11,516
|
|
$
|
57,681
|
|
$
|
3,809
|
|
$
|
32,783
|
|
$
|
405,992
|
|
|
|
2010
|
|
|
229,552
|
|
|
50,462
|
|
|
-
|
|
|
16,125
|
|
|
3,741
|
|
|
22,095
|
|
|
321,975
|
|
|
|
2009
|
|
|
222,532
|
|
|
50,321
|
|
|
22,230
|
|
|
-
|
|
|
3,621
|
|
|
20,736
|
|
|
319,440
|
|
|
(1)
|
|
Amounts shown reflect the aggregate fair value of restricted stock awards as of their grant date calculated in accordance with ASC Topic 718, excluding the effect of estimated forfeitures. The values were calculated by multiplying the closing price of the company’s stock on the grant date by the number of unvested shares subject to vesting
|
|
|
|
|
|
(2)
|
|
Represents non-equity payouts from 2009 ELTIP and 2010 ELTIP for the performance period ending in 2011, which occurred in the first quarter of 2012.
|
|
|
|
|
|
(3)
|
|
Amounts reflect the actuarial change in the present value under our qualified pension plan, determined using interest rate, mortality, and retirement assumptions consistent with those used in our financial statements. There were no above-market or preferential earnings on nonqualified deferred compensation during 2011. Messrs. Regan, Keleher, O’Brien, and Covel experienced an increase in present value primarily due to the change in discount rate from 5.25% at December 31, 2010 to 4.75% at December 31, 2011. Mr. Regan’s additional increase is due to a benefit adjustment for employees who work beyond age 65.
|
|
|
|
|
|
(4)
|
|
The amount shown as “all other compensation” includes the following perquisites and personal benefits:
|
|
Name of Executive
|
|
Year
|
|
Company
Vehicle
|
|
Club
Membership
|
|
Executive
Life
Insurance
|
|
Temporary
Living (a)
|
|
401(k)
Contributions
|
|
Executive Medical and Dental
Insurance
|
|
Other
(Class
Action Suit
Settlement)
|
|
Total Other
Compensation
|
|
|
James P. Regan
|
|
2011
|
|
$
|
11,359
|
|
$
|
5,810
|
|
$
|
6,598
|
|
$
|
8,177
|
|
$
|
9,800
|
|
$
|
15,360
|
|
$
|
28,023
|
|
$
|
85,127
|
|
|
|
|
2010
|
|
|
7,719
|
|
|
5,580
|
|
|
6,598
|
|
|
7,910
|
|
|
9,800
|
|
|
14,727
|
|
|
-
|
|
|
52,334
|
|
|
|
|
2009
|
|
|
7,922
|
|
|
5,605
|
|
|
6,598
|
|
|
-
|
|
|
9,800
|
|
|
13,388
|
|
|
-
|
|
|
43,313
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
David Keleher
|
|
2011
|
|
$
|
-
|
|
$
|
-
|
|
$
|
-
|
|
$
|
-
|
|
$
|
9,514
|
|
$
|
15,360
|
|
$
|
27,592
|
|
$
|
52,466
|
|
|
|
|
2010
|
|
|
-
|
|
|
-
|
|
|
-
|
|
|
-
|
|
|
9,518
|
|
|
14,727
|
|
|
-
|
|
|
24,245
|
|
|
|
|
2009
|
|
|
-
|
|
|
-
|
|
|
-
|
|
|
-
|
|
|
9,800
|
|
|
13,388
|
|
|
-
|
|
|
23,188
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Lawrence H. O'Brien, Jr.
|
|
2011
|
|
$
|
-
|
|
$
|
-
|
|
$
|
-
|
|
$
|
-
|
|
$
|
6,890
|
|
$
|
18,346
|
|
$
|
10,168
|
|
$
|
35,404
|
|
|
|
|
2010
|
|
|
-
|
|
|
-
|
|
|
-
|
|
|
-
|
|
|
6,095
|
|
|
16,191
|
|
|
-
|
|
|
22,286
|
|
|
|
|
2009
|
|
|
-
|
|
|
-
|
|
|
-
|
|
|
-
|
|
|
5,153
|
|
|
17,594
|
|
|
-
|
|
|
22,747
|
|
|
Name of Executive
|
|
Year
|
|
Company
Vehicle
|
|
Club
Membership
|
|
Executive
Life
Insurance
|
|
Temporary
Living (a)
|
|
401(k)
Contributions
|
|
Executive Medical and Dental
Insurance
|
|
Other
(Class Action Suit
Settlement)
|
|
Total Other
Compensation
|
|
|
Steven P. Wentzell
|
|
2011
|
|
$
|
-
|
|
$
|
-
|
|
$
|
-
|
|
$
|
-
|
|
$
|
8,345
|
|
$
|
15,360
|
|
$
|
-
|
|
$
|
23,705
|
|
|
|
|
2010
|
|
|
-
|
|
|
-
|
|
|
-
|
|
|
-
|
|
|
8,342
|
|
|
14,727
|
|
|
-
|
|
|
23,069
|
|
|
|
|
2009
|
|
|
-
|
|
|
-
|
|
|
-
|
|
|
-
|
|
|
9,293
|
|
|
13,388
|
|
|
-
|
|
|
22,681
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Richard A. Covel
|
|
2011
|
|
$
|
-
|
|
$
|
-
|
|
$
|
-
|
|
$
|
-
|
|
$
|
7,335
|
|
$
|
15,360
|
|
$
|
10,088
|
|
$
|
32,783
|
|
|
|
|
2010
|
|
|
-
|
|
|
-
|
|
|
-
|
|
|
-
|
|
|
7,368
|
|
|
14,727
|
|
|
-
|
|
$
|
22,095
|
|
|
|
|
2009
|
|
|
-
|
|
|
-
|
|
|
-
|
|
|
-
|
|
|
7,348
|
|
|
13,388
|
|
|
-
|
|
|
20,736
|
|
|
|
(a)
|
Concurrent with the opening of the Company’s operating headquarters in 2010 in Arlington, VA the need for its chief executive officer to work out of the Company’s Virginia facilities increased significantly. While the chief executive officer’s principal place of work continues to be the Company’s Andover, MA corporate headquarters, the Company is providing temporary living expenses, the incremental compensatory costs to the Company of which was $8,177 for 2011 and $7,910 for 2010.
|
Grants of Plan-Based Awards
Annual incentive awards granted to the named executive officers during 2011 included non-equity cash incentive plan awards granted under the Executive Incentive Plan (“EIP”) and equity long-term incentive plan awards granted as performance based shares under the 2011 Executive Long Term Incentive Plan (“ELTIP”). The threshold, target, and maximum amounts under the non-equity and equity incentive plan awards reflect the range of estimated payouts under these executive incentive plans at December 31, 2011. We did not issue any stock option or restricted stock awards to any of the named executive officers during 2011 and therefore, any related columns related to stock option information have been eliminated.
The following table provides information concerning each grant of an award made to a named executive officer during 2011:
|
2011 GRANTS OF PLAN-BASED AWARDS TABLE
|
|
|
|
|
Estimated Future Payout Under
Non-Equity Incentive Plan Awards
|
|
|
Name of Executive
|
|
Grant
Date (1)
|
|
Threshold
|
|
Target
|
|
Maximum
|
|
|
James P. Regan
|
|
1/1/2011
|
|
$
|
228,150
|
|
$
|
456,300
|
|
$
|
912,600
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
David Keleher
|
|
1/1/2011
|
|
$
|
74,185
|
|
$
|
148,370
|
|
$
|
296,740
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Lawrence H. O'Brien, Jr.
|
|
1/1/2011
|
|
$
|
47,198
|
|
$
|
94,396
|
|
$
|
188,792
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Steven P. Wentzell
|
|
1/1/2011
|
|
$
|
45,748
|
|
$
|
91,496
|
|
$
|
182,992
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Richard A. Covel
|
|
1/1/2011
|
|
$
|
35,466
|
|
$
|
70,932
|
|
$
|
141,864
|
|
|
(1)
|
|
Amounts consist of annual cash awards that could have been earned by the named executive officer in 2011 under the 2011 EIP. Amounts that were earned during 2011 were paid during the first quarter of 2012, as quantified in the “Summary Compensation Table” as Non-Equity Incentive Plan Compensation.
|
Option Exercises and Stock Vested
The following table provides information, for the named executives, on the number of shares acquired upon the vesting of restricted stock awards and the value realized before payment of any applicable withholding tax and broker commissions.
|
2011 OPTION EXERCISES AND STOCK VESTED TABLE
|
|
|
|
|
Option Awards
|
|
Stock Awards
|
|
|
Name of Executive
|
|
Number of Shares Acquired on
Exercise(1)
|
|
Value Realized Upon
Exercise(2)
|
|
Number of Shares Acquired on
Vesting
|
|
Value Realized Upon
Vesting(3)
|
|
|
James P. Regan
|
|
|
225,000
|
|
$
|
3,484,698
|
|
|
9,125
|
|
$
|
137,818
|
|
|
David Keleher
|
|
|
60,000
|
|
$
|
944,400
|
|
|
2,834
|
|
$
|
42,820
|
|
|
Lawrence H. O'Brien, Jr.
|
|
|
45,000
|
|
$
|
660,177
|
|
|
1,667
|
|
$
|
25,165
|
|
|
Steven P. Wentzell
|
|
|
-
|
|
$
|
-
|
|
|
1,567
|
|
$
|
23,663
|
|
|
Richard A. Covel
|
|
|
-
|
|
$
|
-
|
|
|
1,667
|
|
$
|
25,165
|
|
|
(1)
|
|
Amounts represent the gross number of shares exercised by the named executive officers. We repurchased 25,919 shares from Mr. O’Brien.
|
|
|
|
|
|
(2)
|
|
We computed the aggregate dollar amount realized upon exercise by multiplying the number of options by the difference between market value of the underlying shares on the exercise date and the market value of the underlying options on the grant date.
|
|
|
|
|
|
(3)
|
|
We computed the aggregate dollar amount realized upon vesting by multiplying the number of shares of stock by the market value of the underlying shares on the vesting date.
|
Outstanding Equity Awards at Fiscal Year-End
The following table summarizes the named executive officers’ equity awards that were unvested or unexercised, as applicable, as of December 31, 2011.
|
2011 OUTSTANDING EQUITY AWARDS TABLE
|
|
|
|
|
Option Awards
|
|
Stock Awards
|
|
|
Name of Executive
|
|
Option
Grant Date
|
|
Number of Securities Underlying Unexercised Options
Exercisable
|
|
Option Exercise
Price
|
|
Option Expiration
Date
|
|
Stock Award
Grant Date
|
|
Equity Incentive Plan Awards: Number of Unearned Shares, Units or Other Rights That Have Not
Vested(1)
|
|
Equity Incentive Plan Awards: Market or Payout Value of Unearned Shares, Units or Other Rights That Have Not
Vested(2)
|
|
|
James P. Regan
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
RSA
|
|
|
|
|
|
|
|
|
|
3/2/2009
|
|
|
5,125
|
|
$
|
58,118
|
|
|
PSA
|
|
|
|
|
|
|
|
|
|
1/1/2010
|
|
|
6,404
|
|
$
|
72,621
|
|
|
David Keleher
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
RSA
|
|
|
|
|
|
|
|
|
|
3/2/2009
|
|
|
1,500
|
|
$
|
17,010
|
|
|
PSA
|
|
|
|
|
|
|
|
|
|
1/1/2010
|
|
|
2,625
|
|
$
|
29,768
|
|
|
Lawrence H. O'Brien, Jr.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
RSA
|
|
|
|
|
|
|
|
|
|
3/2/2009
|
|
|
1,000
|
|
$
|
11,340
|
|
|
PSA
|
|
|
|
|
|
|
|
|
|
1/1/2010
|
|
|
1,336
|
|
$
|
15,150
|
|
|
Steven P. Wentzell
|
|
10/12/2004
|
|
|
25,000
|
|
$
|
15.73
|
|
10/12/2014
|
|
|
|
|
|
|
|
|
|
|
RSA
|
|
|
|
|
|
|
|
|
|
|
|
3/2/2009
|
|
|
900
|
|
$
|
10,206
|
|
|
PSA
|
|
|
|
|
|
|
|
|
|
|
|
1/1/2010
|
|
|
1,301
|
|
$
|
14,753
|
|
|
Richard A. Covel
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
RSA
|
|
|
|
|
|
|
|
|
|
|
|
3/2/2009
|
|
|
1,000
|
|
$
|
11,340
|
|
|
PSA
|
|
|
|
|
|
|
|
|
|
|
|
1/1/2010
|
|
|
1,046
|
|
$
|
11,862
|
|
RSA – Restricted Stock Award
PSA – Performance Share Award
|
(1)
|
|
For restricted stock awards, amounts represent unvested shares at December 31, 2011. These restricted stock awards vested on March 2, 2012.
For performance share awards, amounts represent the number of shares if actual performance during the 2010 and 2011 performance period. These performance share awards were issued as restricted stock awards and immediately vested in the first quarter of 2012.
|
|
|
|
|
|
(2)
|
|
Based on the closing market price of our stock on the Nasdaq Global Market as of December 29, 2011 of $11.34 per share. Payment was paid in 2012 based on achievement of actual performance goals for certain named metrics as described in “Compensation Discussion and Analysis.”
|
Pension Benefits
Our Defined Benefit Pension Plan (“Pension Plan”) is tax-qualified and non-contributory, covering substantially all employees, including the named executives, who completed one year of service prior to July 1, 2002. Membership in the Pension Plan was frozen effective July 1, 2002 and the participants’ calculated pension benefit was frozen effective December 31, 2006. A participant who has 10 or more years of service may elect early retirement at any time between age 55 and normal retirement age of 65, subject to reduction of the retirement benefit to reflect the early commencement of the benefit. Messrs. Keleher and O’Brien qualify for early retirement.
Effective October 1, 2007, the Board approved plan participants, age 65 and older, to continue working at their current schedule and be eligible to begin their full pension payments. Plan participants who do not choose to commence pension payments will receive an actuarial adjustment when they do decide to start receiving benefits to reflect their delayed retirement beyond age 65.
The following table provides information with respect to the Pension Plan for payments or other benefits at, following, or in connection with retirement. This does not include defined contribution plans (whether tax qualified or not). Values reflect the actuarial present value of each named executive officer’s accumulated benefit under the plan, computed as of December 31, 2011. In making such calculation, we assumed that the retirement age will be the normal retirement age as defined in the plan, or if not so defined, the earliest time at which a participant may retire under the plan without any benefit reduction due to age.
|
2011 PENSION BENEFITS TABLE
|
|
|
Name of Executive(1)
|
|
Plan Name
|
|
Number of Years Credited
Service(2)
|
|
Present Value of Accumulated
Benefit(3)
|
|
Payments During Last
Fiscal Year
|
|
|
James P. Regan
|
|
Defined Benefit Plan
|
|
|
11.2
|
|
$
|
117,573
|
|
$
|
-
|
|
|
David Keleher
|
|
Defined Benefit Plan
|
|
|
11.0
|
|
$
|
63,219
|
|
$
|
-
|
|
|
Lawrence H. O'Brien, Jr.
|
|
Defined Benefit Plan
|
|
|
30.0
|
|
$
|
424,750
|
|
$
|
-
|
|
|
Richard A. Covel
|
|
Defined Benefit Plan
|
|
|
10.1
|
|
$
|
41,789
|
|
$
|
-
|
|
|
(1)
|
|
Mr. Wentzell was not eligible to participate in the defined benefit plan.
|
|
|
|
|
|
(2)
|
|
The defined benefit plan allows for a maximum of thirty years of credited service.
|
|
|
|
|
|
(3)
|
|
Present values are based on the same assumptions as used in the 2011 year-end financial statement except that no pre-retirement mortality is assumed. Please refer to footnote 11 to our financial statements for a discussion of the assumptions related to this benefit.
|
Nonqualified Deferred Compensation
Our Senior Management Deferred Compensation Plan allows certain employees the ability to annually elect to defer up to 100% of any cash incentive payments and any salary in excess of the Federal Insurance Contributions Act earnings ceiling. Employee contributions are invested in selected mutual funds held within a Rabbi Trust. A hypothetical account is established for each participant who elects to defer and the participant selects investment funds from a broad range of options. Earnings and losses on each account are determined based on the performance of the investment funds selected by the participant. We do not contribute to this plan.
The following table provides information with respect to the nonqualified deferred compensation plan. The amounts shown include compensation earned and deferred in prior years, and earnings on such amounts.
|
2010 NONQUALIFIED DEFERRED COMPENSATION TABLE
|
|
|
Name of Executive(1)
|
|
Executive Contributions
in Last FY
|
|
Registrant Contributions
in Last FY
|
|
Aggregate Earnings (Losses) in
Last FY(2)
|
|
Aggregate Withdrawals/
Distributions
|
|
Aggregate Balance at
Last FYE
|
|
|
James P. Regan
|
|
$
|
-
|
|
$
|
-
|
|
$
|
(10,112
|
)
|
$
|
-
|
|
$
|
1,085,105
|
|
|
Lawrence H. O'Brien, Jr.
|
|
$
|
111,210
|
|
$
|
-
|
|
$
|
1,737
|
|
$
|
(101,925
|
)
|
$
|
110,978
|
|
|
(1)
|
|
Messrs. Keleher, Wentzell, and Covel did not participate in the deferred compensation plan during 2011.
|
|
|
|
|
|
(2)
|
|
Amounts represent the change in market value and interest earned at market rates during 2011.
|
Potential Payments Upon Termination or Change In Control
The following table summarizes the estimated payments to be made under each contract, plan, or agreement (collectively referred to as “contracts”) which provides for payments to a named executive officer at, following, or in connection with any termination of employment including by resignation, retirement or a constructive termination of a named executive officer, or a change of control. No contracts provide for any additional compensation or benefits for the named executive officers in the event of termination by disability or death. The table does not repeat information disclosed above under the pension benefits table, the deferred compensation table, or the outstanding equity awards at fiscal year-end table, except to the extent that the amount payable would be enhanced by the termination event. For the purpose of the quantitative disclosure in the following table, and in accordance with SEC regulations, we have assumed that the termination took place on the last business day of our most recently completed fiscal year.
|
Name of Executive
|
|
Involuntary Not for Cause
Termination
|
|
Involuntary or Good Reason Termination
(Change in Control)
|
|
|
James P. Regan(1)
|
|
|
|
|
|
|
Severance(2)
|
|
$
|
924,971
|
|
$
|
1,926,600
|
|
|
Accelerated vesting of awards under incentive plans(3)
|
|
|
491,621
|
|
|
491,621
|
|
|
Other benefits(4)
|
|
|
21,958
|
|
|
43,916
|
|
|
Total
|
|
$
|
1,438,550
|
|
$
|
2,462,137
|
|
|
|
|
|
|
|
|
|
|
|
David Keleher
|
|
|
|
|
|
|
|
|
Severance(5)
|
|
$
|
-
|
|
$
|
593,480
|
|
|
Accelerated vesting of awards under incentive plans(3)
|
|
|
131,467
|
|
|
131,467
|
|
|
Other benefits(6)
|
|
|
-
|
|
|
23,040
|
|
|
Total
|
|
$
|
131,467
|
|
$
|
747,987
|
|
|
|
|
|
|
|
|
|
|
|
Lawrence H. O'Brien, Jr.(7)
|
|
|
|
|
|
|
|
|
Accelerated vesting of awards under incentive plans(3)
|
|
$
|
59,355
|
|
$
|
59,355
|
|
|
|
|
|
|
|
|
|
|
|
Steven P. Wentzell
|
|
|
|
|
|
|
|
|
Severance(8)
|
|
$
|
-
|
|
$
|
320,236
|
|
|
Accelerated vesting of awards under incentive plans(3)
|
|
|
57,527
|
|
|
57,527
|
|
|
Other benefits(9)
|
|
|
-
|
|
|
15,360
|
|
|
Total
|
|
$
|
57,527
|
|
$
|
393,123
|
|
|
|
|
|
|
|
|
|
|
|
Richard A. Covel
|
|
|
|
|
|
|
|
|
Severance(8)
|
|
$
|
-
|
|
$
|
305,032
|
|
|
Accelerated vesting of awards under incentive plans(3)
|
|
|
52,378
|
|
|
52,378
|
|
|
Other benefits(9)
|
|
|
-
|
|
|
15,360
|
|
|
Total
|
|
$
|
52,378
|
|
$
|
372,770
|
|
|
(1)
|
|
For Mr. Regan, in a voluntary or involuntary for cause termination, the Company would only be liable for the amount Mr. Regan earned under the Executive Incentive Plan award which was paid in the first quarter of 2011, as described and quantified in the “2011 Summary Compensation Table.” In the event Mr. Regan becomes disabled during employment, the Company would continue to pay his base salary, less the amount of any benefits provided through a Company-provided disability plan, and would continue to provide health and life insurance benefits for up to six months of disability. If Mr. Regan was unable to return to work after six months of disability, the Company may terminate his employment.
|
|
(2)
|
|
For Mr. Regan, severance for an involuntary not for cause termination would be equal to the sum of (i) the base salary and (ii) the cash award under the Executive Incentive Plan as mentioned above. Payments made for an involuntary not for cause termination would be paid based on their typical pay cycle over one year. Severance for an involuntary or good reason termination under a change of control would be equal to the sum of (i) two times the base salary and (ii) two times the target Executive Incentive Plan award, as described and quantified in the “2011 Grants of Plan-Based Awards Table.” Payments made under a change of control agreement would be paid as a lump sum within five business days after such termination.
|
|
(3)
|
|
For Mr. Regan, the amounts include unvested restricted stock awards outstanding at December 31, 2011 for both involuntary termination reasons. For all named executive officers the amount also includes the pro-rated portions of the cash and equity awards granted under the 2010 ELTIP and 2009 ELTIP for an involuntary or good reason termination under a change.
|
|
(4)
|
|
For Mr. Regan, other benefits for an involuntary not for cause termination would include health and life insurance premiums for twelve months. Other benefits for an involuntary or good reason termination under a change of control would include health and life insurance premiums for two years plus certain tax gross-up payments. Other benefit payments would be made under the Company’s typical pay cycle over the respective term.
|
|
(5)
|
|
For Mr. Keleher, severance for an involuntary or good reason termination under a change of control would be equal to the sum of (i) eighteen months of the base salary as and (ii) the target Executive Incentive Plan award. Severance payments would be paid as a lump sum within seven business days after such termination.
|
|
(6)
|
|
For Mr. Keleher, other benefits for an involuntary or good reason termination under a change of control would include health and life insurance premiums for eighteen months. Other benefit payments would be made under the Company’s typical pay cycle over the eighteen month period.
|
|
(7)
|
|
Mr. O’Brien has not entered into a change of control contract as of December 31, 2011.
|
|
(8)
|
|
For Messrs. Wentzell and Covel, severance for an involuntary or good reason termination under a change of control would be equal to the sum of (i) twelve months of the base salary and (ii) the target Executive Incentive Plan award. Severance payments would be paid as a lump sum within seven business days after such termination.
|
|
(9)
|
|
For Messrs. Wentzell and Covel, other benefits for an involuntary or good reason termination under a change of control would include health and life insurance premiums for twelve months. Other benefit payments would be made under the Company’s typical pay cycle over the twelve month period.
|
INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
On July 25, 2011 the Audit Committee voted to engage Grant Thornton LLP (“Grant Thornton”) as the Company’s independent registered public accounting firm. A representative of Grant Thornton is expected to be present at the Annual Meeting with the opportunity to make a statement if desired and to respond to appropriate questions.
Audit Fees
The following table presents fees for professional audit services rendered by Grant Thornton for the audits of the Company’s consolidated financial statements and internal control over financial reporting as of and for the years ended December 31, 2011 and 2010. The Audit Committee approved 100% of the 2011 and 2010 audit fees.
|
Type of Fees
|
|
2011
|
|
2010
|
|
|
Audit Fees(1)
|
|
$
|
644,355
|
|
$
|
542,696
|
|
|
|
|
|
|
|
|
|
|
|
(1)
|
|
In accordance with the SEC’s definitions and rules, “audit fees” are fees the Company paid to Grant Thornton for the audit of the Company’s annual financial statements included in the Form 10-K and review of financial statements included in the Form 10-Qs; for the audit of the Company’s internal control over financial reporting; and for services that are normally provided by the auditor in connection with statutory and regulatory filings or engagements. There were no tax, audit-related fees, or non-audit fees paid to Grant Thornton during 2011 or 2010.
|
Audit Committee Policy for Pre-approval of Independent Accountant Services
The Audit Committee of the Board is required to pre-approve all audit and non-audit services provided by the Company’s independent registered public accounting firm in order to assure that the provision of such services does not impair the accountant’s independence. The Audit Committee has established a policy regarding pre-approval of permissible audit, audit-related, tax, and other services provided by Grant Thornton, which services are periodically reviewed and revised by the Committee. Unless a type of service has received general pre-approval under the policy, the service will require specific approval by the Audit Committee. The policy also includes pre-approved fee levels for specified services, and any proposed service exceeding the established fee level must be specifically approved by the Audit Committee.
REPORT OF AUDIT COMMITTEE OF THE BOARD OF DIRECTORS
The Audit Committee of the Board of Directors reviews the Company’s auditing, accounting, financial reporting and internal control functions and selects and engages the Company’s independent registered public accounting firm. In discharging its duties, the Audit Committee reviews and approves the scope of the annual audit, non-audit services to be performed by the independent registered public accounting firm and the independent registered public accounting firm’s audit and non-audit fees; reviews the audited financial statements to be included in the Form 10-K for filing with the Securities and Exchange Commission (“SEC”); meets independently with the Company’s director of internal audit, independent registered public accounting firm and senior management; and reviews the general scope of the Company’s accounting, financial reporting, annual audit and internal audit programs and matters relating to internal control systems, as well as the results of the annual audit and interim unaudited financial statements, and auditor independence issues. The Audit Committee of the Board of Directors is composed of three directors, each of them qualifying as independent under the current listing standards of the Nasdaq Global Market and applicable SEC rules and regulations. The Audit Committee operates under a written charter adopted and amended by the Board of Directors. A copy of the Audit Committee Charter is publicly available on the Company’s website at
www.drc.com
.
Prior to commencing the 2011 integrated audit of the Company’s financial statements and internal control over financial reporting, the Committee discussed with Grant Thornton the overall scope and plans for their audit. Upon completion of the audit, the Committee met with Grant Thornton, with and without management present, to discuss the results of their examination, their evaluation of the Company’s internal controls, and the overall quality of the Company’s financial reporting.
The Committee reviewed with management and with Grant Thornton the audited financial statements for the year ended December 31, 2011, including footnotes as well as management’s discussion and analysis of results of operations included in the Form 10-K. The Committee also discussed with Grant Thornton matters required to be discussed by Statement on Auditing Standards No. 61, as amended, as adopted by the Public Company Accounting Oversight Board (“PCAOB”) in Rule 3200T. The Committee has received the written disclosures and the letter from Grant Thornton as to that firm’s independence from management and the Company, as required by the Independence Standards Board Standard No. 1, “Independence Discussion with Audit Committees”, as adopted by the PCAOB in Rule 3600T, and has discussed with Grant Thornton their independence.
Based upon these reviews and discussions, the Committee recommended to the Board of Directors that the audited financial statements be included in the Form 10-K for the year ended December 31, 2011 for filing with the SEC.
|
|
The Audit Committee of the Board of Directors
|
|
|
|
|
|
Nickolas Stavropoulos, Chairman
|
|
|
Charles P. McCausland
|
|
|
Richard G. Tennant
|
STOCK OWNERSHIP OF CERTAIN PERSONS
Stock Ownership of Directors and Officers
The following table sets forth the number and the percentage of shares of the Company’s common stock that were beneficially owned by the executive officers named in the Summary Compensation Table, by the directors and by all current directors and executive officers as a group as of March 31, 2012. No shares of the Company’s preferred stock were issued and outstanding as of March 31, 2012. Except as otherwise indicated, each director or executive officer listed below possessed sole voting and investment power with respect to their shares.
|
Name of Beneficial Owner
|
|
Number of
Shares Owned(1)
|
|
|
Percent of
Class(2)
|
|
|
John S. Anderegg, Jr.
|
|
|
767,728
|
|
(3)
|
|
7.4
|
%
|
|
James P. Regan
|
|
|
358,913
|
|
(4)
|
|
3.4
|
%
|
|
Francis J. Aguilar
|
|
|
96,475
|
|
(5)
|
|
*
|
|
|
David Keleher
|
|
|
95,496
|
|
|
|
*
|
|
|
Steven P. Wentzell
|
|
|
28,805
|
|
|
|
*
|
|
|
Lawrence H. O'Brien, Jr.
|
|
|
24,638
|
|
|
|
*
|
|
|
Lieutenant General Charles P. McCausland
|
|
|
22,500
|
|
|
|
*
|
|
|
General George T. Babbitt Jr.
|
|
|
21,080
|
|
|
|
*
|
|
|
Nickolas Stavropoulos
|
|
|
16,800
|
|
|
|
*
|
|
|
Richard A. Covel
|
|
|
8,799
|
|
|
|
*
|
|
|
Richard G. Tennant
|
|
|
4,800
|
|
|
|
*
|
|
|
W. Scott Thompson
|
|
|
4,800
|
|
|
|
*
|
|
|
All Directors and Executive Officers as a Group (12 persons)
|
|
|
1,450,834
|
|
|
|
13.9
|
%
|
|
*
|
|
Less than 1% of the outstanding shares of the Company common stock.
|
|
|
|
|
(1)
|
|
Includes options to acquire shares which are currently exercisable as follows:
|
|
|
Steven P. Wentzell
|
|
|
25,000
|
|
|
|
Gen. George T. Babbitt, Jr.
|
|
|
5,000
|
|
|
|
Lt. Gen Charles P. McCausland
|
|
|
5,000
|
|
|
|
|
|
|
35,000
|
|
|
(2)
|
|
Outstanding shares represent the 10,396,017 shares of the Company common stock outstanding on March 31, 2012, plus an aggregate of 35,000 exercisable shares, as noted above, for a total of shares outstanding.
|
|
|
|
|
(3)
|
|
Includes 90,300 shares held by Mr. Anderegg as custodian for his children, 84,902 shares held in the estate of his deceased spouse, of which Mr. Anderegg is executor and 8,400 shares held by his current spouse, as to all of which he disclaims beneficial ownership.
|
|
|
|
|
(4)
|
|
Includes 2,000 shares held by Mr. Regan’s spouse, as to which he disclaims beneficial ownership.
|
|
|
|
|
|
(5)
|
|
Includes 11,655 shares held in a pension plan over which Dr. Aguilar has sole voting and investment power.
|
Stock Ownership of Principal Shareholders
The following sets forth certain information concerning the principal shareholders known to us who may be considered beneficial owners of more than 5% of the outstanding shares of the Company common stock as of December 31, 2011.
|
Name of Address of Principal Shareholders
|
|
Number of Shares
Owned
|
|
|
Percent of
Class(1)
|
|
|
Heartland Advisors, Inc.
|
|
|
1,391,819
|
|
(2)
|
|
13.5
|
%
|
|
789 North Water Street
|
|
|
|
|
|
|
|
|
|
Milwaukee, WI 53202
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
BlackRock, Inc.
|
|
|
624,574
|
|
(3)
|
|
6.1
|
%
|
|
40 East 52
nd
Street
|
|
|
|
|
|
|
|
|
|
New York, NY 10022
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Kennedy Capital Management, Inc.
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528,812
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(4)
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5.1
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%
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10829 Olive Blvd.
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St. Louis, MO 63141
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Rutabaga Capital Management LLC/MA
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513,177
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(5)
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5.0
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%
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64 Broad Street, 3
rd
Floor
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Boston, MA 02109
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(1)
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Outstanding shares represent the 10,321,749 shares of the Company common stock outstanding on December 31, 2011.
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(2)
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Based on Schedule 13G/A dated February 10, 2012 filed with the SEC by Heartland Advisors, Inc. based on common stock held on December 31, 2011. (1,326,025 shared voting power; 1,391,819 shared dispositive power)
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(3)
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Based on Schedule 13G dated February 9, 2012 filed with the SEC by BlackRock, Inc. based on common stock held on December 31, 2011. (624,574 sole voting power and sole dispositive power)
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(4)
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Based on Schedule 13G/A dated February 14, 2012 filed with the SEC by Kennedy Capital Management, Inc. based on common stock held on December 31, 2011. (504,576 sole voting power; 528,812 sole dispositive power)
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(5)
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Based on Schedule 13G/A dated February 10, 2012 filed by Rutabaga Capital Management LLC/MA based on common stock held on December 31, 2011. (434,977sole voting power; 78,200 shared voting power; 513,177 sole dispositive power)
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Equity Compensation Plans
The Company has four shareholder approved equity incentive plans, which are administered by the Compensation Committee of the Board. The Company also maintains a shareholder approved employee stock purchase plan. These plans are more fully described in footnote 12 to our financial statements which are included in our Form 10-K.
The following table summarizes, as of December 31, 2011, the number of shares of the Company’s common stock to be issued upon exercise of options issued under our equity compensation plans and the number of shares of common stock remaining available for future issuance under these plans.
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Number of securities to be issued upon exercise of outstanding options, warrants and rights
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Weighted-average exercise price of outstanding options, warrants and rights
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Number of securities remaining available for future issuance under equity compensation plans (excluding securities reflected in column (a))
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Plan Category
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(a)
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(b)
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(c)
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Equity compensation plans approved by security holders:
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1993 Equity Incentive Plan
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5,000
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$
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19.81
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-
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1995 Stock Option Plan for Non-Employee Directors
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10,000
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$
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13.90
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-
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2000 Incentive Plan
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35,840
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$
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16.56
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-
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2003 Incentive Plan
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40,000
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$
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13.36
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269,924
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Total equity compensation plans approved by security holders
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90,840
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$
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15.04
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269,924
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OTHER DIRECTOR AND EXECUTIVE OFFICER INFORMATION
Transactions with Related Persons
The Company recognizes that related party transactions can present potential or actual conflicts of interest and create the appearance that Company decisions are based on considerations other than our best interests and our shareholders. Therefore, all related party transactions are subject to review and approval or ratification by the Audit Committee. The Chief Financial Officer reports to the Audit Committee all related party transactions in accordance with the Company’s pre-filing disclosure procedures and Audit Committee required review of such filings.
If a related party transaction were identified it would be assessed by the Company's inside counsel, the Company's outside counsel, the Company's internal auditor, and the Audit Committee. An opinion would then be provided. The Company assesses each matter on a case by case basis and applies standards and criteria which are appropriate based on the type of transaction and any possible conflict that may be raised. The Company has a policy, DRC's Standards of Ethics and Conduct, which addresses related party transactions and/or potential conflicts of interest. This policy applies to the Company's directors, officers, and employees.
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities Exchange Act of 1934 requires the Company’s directors, executive officers and any persons who own more than 10% of the Company’s common stock to file reports of ownership and changes in ownership with the Securities and Exchange Commission. Based solely on a review of the copies of such reports furnished to the Company and written representations that no other reports were required, all filing requirements under Section 16(a) were complied with during 2011.
ADDITIONAL INFORMATION
Shareholder Proposals for 2013 Annual Meeting of Shareholders
Proposals of shareholders submitted pursuant to Rule 14a-8 of the Securities Exchange Act of 1934 for consideration at the 2013 Annual Meeting of Shareholders must be received by the Company no later than December 1, 2012 in order to be considered for inclusion in the Company’s proxy materials for that meeting.
For proposals that shareholders intend to present at the 2013 Annual Meeting of Shareholders that will not be included in the Company’s proxy materials, if the shareholder fails to notify the Company of such intent on or before February 1, 2013, then the proxies that management solicits for the 2013 Annual Meeting will include discretionary authority to vote on the shareholder’s proposal, if it is properly presented at the meeting.
Delivery of Documents to Shareholders Sharing an Address
For shareholders that are beneficial owners, but not record holders, of the Company’s common stock, your broker, bank or other nominee may only deliver one copy of this proxy statement and our 2011 Form 10-K to multiple shareholders who share an address unless that nominee has received contrary instructions from one or more of the shareholders. We will deliver promptly, upon written or oral request, a separate copy of this proxy statement and our 2011 Form 10-K to a shareholder at a shared address to which a single copy of the documents was delivered. A shareholder who wishes to receive a separate copy of the proxy statement and Form 10-K, now or in the future, should submit this request by writing to Treasurer’s Office, Dynamics Research Corporation, Two Tech Drive, Andover, MA 01810, or calling (800) 522-4321. Beneficial owners sharing an address who are receiving multiple copies of proxy materials and who wish to receive a single copy of such materials in the future will need to contact their broker, bank or other nominee to request that only a single copy of each document be mailed to all shareowners at the shared address in the future.
Other Matters
The Board does not know of any business that will be presented to the Annual Meeting other than that referred to in the accompanying notice. If other business properly comes before the Annual Meeting, it is intended that the proxies will be voted in the discretion of the persons voting the proxies unless specific instructions to the contrary are given.