BOGOTA,
Colombia, Dec. 19, 2023 /PRNewswire/ -- The Chief
Executive Officer of Ecopetrol S.A. hereby summons
all Shareholders to the extraordinary Assembly of the General
Shareholders' Meeting to be held on January 10th of 2024, starting at 8:30 a.m., at Ecopetrol´s main building
located on Carrera 13 No. 36 - 24 in Bogota, D.C.
The agenda for the Meeting will be:
- Safety guidelines
- Quorum verification
- Opening of the General Shareholders' Meeting by the Chief
Executive Officer of Ecopetrol S.A.
- Approval of the Agenda
- Appointment of the Chairperson presiding over the General
Shareholders' Meeting
- Appointment of the commission responsible for scrutiny and
counting of the votes
- Appointment of the commission responsible for the revision and
approval of the minutes of the meeting
- Presentation and approval of amendments to the Bylaws
The Meeting will be broadcast live
via streaming on Ecopetrol's website.
The voting process will be conducted
electronically. Shareholders are requested
to attend the Meeting
with their smart mobile
devices. If any Shareholder does not have access to a device with the technical requirements required, the company
has provided an alternate
mechanism for Shareholders to exercise
their right to vote.
Shareholders may consult the support documentation for the agenda items on the website www.ecopetrol.com.co/asamblea-ext2024. Shareholders who cannot
attend the Meeting in person may resort to legal representation employing a proxy form (a.k.a.
power-of-attorney) duly granted in writing to a trusted
proxy, who must meet the requirements established in Article
184 of the Colombian
Commercial Code. Proxy form templates
can be downloaded from the website.
For the legal representation of the shareholders, compliance will be given to the provisions of the Basic Legal Circular 029 of
2014 regarding the illegal, unauthorized and unsafe
practices of securities issuers.
Except in cases of legal representation via proxy, Ecopetrol administrators and employees may not represent shares other than their
own while they are employed by the company, nor
substitute the powers conferred thereon.
RICARDO ROA BARRAGÁN
Chief Executive Officer
Recommendations
- If an individual is acting as a proxy representative, the
corresponding proxy form must be submitted in its physical form at
registration along with any additional documentation required.
Certificates of incorporation and legal representation of the
companies must have an issuance date not exceeding one month.
- To avoid overcrowding, guarantee the adequate participation of
all shareholders, the doors of Ecopetrol's Main Building and
registration points will open as of 7:00
a.m.
- To expedite the registration process and ensure appropriate
participation at the Meeting, in the case of individuals
representing as proxy multiple shareholders, it is suggested a
proxy representative is only responsible for at most 50 proxy
forms.
- Only one helper per shareholder requiring additional assistance
will be allowed entry.
- Publicity material or any other type of material that might
hamper the normal course of the meeting will not be allowed in the
facility and their distribution is strictly prohibited.
- We ask that any individual having symptoms of Covid-19 not
attend the Meeting, and rather follow via streaming. People over 60
years or those with comorbidities that increase the risk of acute
respiratory diseases, are recommended to wear masks in enclosed
areas.
- No kits or refreshments will be
provided.
Additional information is available at:
Shareholder Services Office
Bogota phone number: from abroad
(+571) 307 7075 / from Bogota
(601) 307 7057;
Rest of the country: (+57) 01 8000 113434
Email: accionistas@ecopetrol.com.co
www.ecopetrol.com.co/asamblea-ext2024
View original
content:https://www.prnewswire.com/news-releases/extraordinary-general-shareholders-meeting-of-ecopetrol-sa-302019530.html
SOURCE Ecopetrol S.A.