UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy
Statement Pursuant to Section 14(a) of
the Securities Exchange Act of 1934
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Filed by the Registrant
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Filed by a Party other than the Registrant
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Check the appropriate box:
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Preliminary Proxy Statement
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
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Definitive Proxy Statement
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Definitive Additional Materials
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Soliciting Material Pursuant to §240.14a-12
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Hardinge Inc.
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(Name of Registrant as Specified In Its Charter)
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(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
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Payment of Filing Fee (Check the appropriate box):
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No fee required.
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11.
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Aggregate number of securities to which transaction applies:
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Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined):
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Proposed maximum aggregate value of transaction:
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Total fee paid:
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Fee paid previously with preliminary materials.
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statement number, or the Form or Schedule and the date of its filing.
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Form, Schedule or Registration Statement No.:
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Table of Contents
HARDINGE INC.
One Hardinge Drive
Elmira, NY 14902-1507
March 31, 2009
Dear
Shareholder:
It
is my pleasure to invite you to the 2009 Annual Meeting of Shareholders of Hardinge Inc., which will be held on May 5, 2009. The meeting will be held at
9:00 a.m., Eastern Time, at the corporate headquarters of Hardinge Inc., One Hardinge Drive, Elmira, New York.
The
accompanying Notice of Annual Meeting and Proxy Statement describe the matters to be considered and acted upon by our shareholders at the Annual Meeting.
It
is important that your shares be represented at the meeting whether or not you plan to attend. Please note that you may vote your shares by telephone, online or by mail. The
instructions for voting are contained in the Proxy Statement.
Thank
you for your ongoing support of Hardinge Inc.
Table of Contents
Notice of 2009 Annual Meeting of Shareholders of Hardinge Inc.
To Shareholders of Hardinge Inc.:
You are cordially invited to attend the Annual Meeting of Shareholders of Hardinge Inc. which will be
held at the Company's corporate headquarters, One
Hardinge Drive, Elmira, New York, on May 5, 2009, at 9:00 a.m. Eastern Time.
The
principal business of the meeting will be:
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(1)
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To
elect two Class III Directors for three year terms and to elect one Class I Director for a one year term.
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(2)
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To
ratify the appointment of Ernst & Young LLP as Hardinge's independent auditor for the fiscal year ending December 31, 2009; and
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(3)
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To
transact such other business as may properly come before the meeting.
Your
vote is important to us. Please vote by one of the following methods whether or not you plan to attend the meeting (see instructions in the enclosed proxy
statement):
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via the internet,
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by telephone, or
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by returning the enclosed proxy card.
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By order of the Board of Directors,
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J. Philip Hunter
Secretary
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Hardinge Inc.
One Hardinge Drive
Elmira, NY 14902-1507
March 31,
2009
Important Notice Regarding the Availability of Proxy Materials for the
Annual Meeting of Shareholders to be Held on May 5, 2009
The Proxy Statement, Notice of 2009 Annual Meeting of Shareholders, Form of Proxy and the Annual Report to Shareholders is available at
www.hardinge.com/2009proxy.
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HARDINGE INC.
PROXY STATEMENT FOR THE 2009 ANNUAL MEETING OF SHAREHOLDERS
TABLE OF CONTENTS
Table of Contents
HARDINGE INC.
PROXY STATEMENT
INFORMATION CONCERNING SOLICITATION AND VOTING
The Board of Directors (the "Board") of Hardinge Inc. ("Hardinge", the "Company", "we", "our" or "us") is soliciting proxies for
our Annual Meeting of Shareholders (the "Meeting") to be held on May 5, 2009 at 9:00 a.m. Eastern Time at our corporate headquarters located at One Hardinge Drive, Elmira, New York. This
proxy statement contains important information for you to consider when deciding how to vote on the matters brought before the Meeting. Please read it carefully. This proxy statement and the
accompanying proxy card are first being mailed to our shareholders on or about March 31, 2009.
Questions and Answers
What am I voting on?
At the Meeting, you will be voting:
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to elect two Class III directors for three year terms;
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to elect one Class I Director to serve the remainder of the term of the directorship of J. Patrick Ervin
resulting from Mr. Ervin's resignation as a Class I Director;
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to ratify the appointment of Ernst & Young LLP as Hardinge's independent auditor for the fiscal year ending
December 31, 2009; and
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any other matter as may properly come before the Meeting and any adjournment or postponement of the Meeting.
How do you recommend that I vote on these items?
The Board recommends that you vote
FOR
all director nominees and
FOR
the ratification of
the Board's appointment of Ernst & Young LLP as our independent auditor for the fiscal year ending
December 31, 2009.
Who is entitled to vote?
You may vote if you owned our common shares as of the close of business on March 9, 2009, the record date for the Meeting.
How many votes do I have?
You are entitled to one vote for each common share you owned as of March 9, 2009. As of the close of business on March 9,
2009, we had 11,533,990 common shares outstanding. The shares held in our treasury are not considered outstanding and will not be voted or considered present at the Meeting.
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How do I vote by proxy before the Meeting?
Before the Meeting, registered shareholders may vote shares in one of the following three ways:
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by internet at www.investorvote.com/HDNG;
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by telephone (within the United States and Canada) at 1-800-652-VOTE (8683); or
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by mail by completing, signing, dating and returning the enclosed proxy card in the postage-paid envelope
provided.
Please
see your proxy card or the information your bank, broker, or other holder of record provided you for more information on these options.
If
you vote by proxy, your shares will be voted at the Meeting in the manner you indicate. If you sign your proxy card or complete the internet or telephone voting procedures but do not
specify how you want your shares to be voted, they will be voted as the Board recommends.
May I vote my shares in person at the Meeting?
Yes. You may vote your shares at the Meeting if you attend in person, even if you previously submitted a proxy card or voted by
internet or telephone. Whether or not you plan to attend the Meeting, however, we encourage you to vote your shares by proxy
before
the Meeting.
May I change my mind after I vote?
Yes. You may change your vote or revoke your proxy at any time before the polls close at the Meeting. You may change your vote
by:
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signing another proxy card with a later date and returning it to our Corporate Secretary at One Hardinge Drive, Elmira,
New York 14902-1507, prior to the Meeting;
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voting again by telephone or via the internet prior to the Meeting; or
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attending the Meeting and voting your shares in person.
You
also may revoke your proxy prior to the Meeting without submitting any new vote by sending a written notice that you are withdrawing your vote to our Corporate Secretary at the
address specified above.
What shares are included on my proxy card?
Your proxy card includes shares held in your own name. You may vote these shares by internet, telephone or mail, all as described on
the enclosed proxy card.
How do I vote if I participate in The Hardinge Inc. Retirement Plan?
If you are a participant in The Hardinge Inc. Retirement Plan, separate participant direction cards will be mailed to you along
with this proxy statement. You can instruct the plan's trustees how to vote the shares that are allocated to your account. The trustees must receive your instructions no later than May 1, 2009.
If you do not provide instructions to the plan's trustees prior to May 1, 2009, the trustees will vote them in proportion to those shares for which they have received voting instructions.
How many shares must be present to hold the Meeting?
In order for us to conduct the Meeting, a majority of our outstanding common shares as of March 9, 2009, must be present in
person or by proxy at the Meeting. This is called a quorum. Your shares are
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counted
as present at the Meeting if you attend the Meeting and vote in person or if you properly return a proxy by internet, telephone or mail.
How many votes are needed for proposals?
Nominees for director will be elected by a plurality of votes cast at the Meeting by holders of common stock present in person or by
proxy and entitled to vote. Any other matter, including ratification of the appointment of Ernst & Young LLP, requires the affirmative vote of a majority of the votes cast at the
meeting, except as otherwise provided in our Certificate of Incorporation or By-Laws.
What is a "broker non-vote"?
If you own shares through a bank or broker in street name, you may instruct your bank or broker how to vote your shares. A "broker
non-vote" occurs when you fail to provide your bank or broker with voting instructions and the bank or broker does not have the discretionary authority to vote your shares on a particular
proposal.
How will broker non-votes and abstentions be treated?
Broker non-votes and abstentions will be treated as shares present for quorum purposes, but not entitled to vote, so they
will have no effect on the outcome of any proposal.
How will voting on "any other business" be conducted?
We have not received proper notice of, and are not aware of, any business to be transacted at the Meeting other than as indicated in
this proxy statement. If any other item or proposal properly comes before the Meeting, the proxies received will be voted on those matters in accordance with the discretion of the proxy holders.
Who pays for the solicitation of proxies?
Our Board is making this solicitation of proxies on our behalf. We will pay the costs of the solicitation, including the costs for
preparing, printing and mailing this proxy statement. We also will reimburse brokers, nominees and fiduciaries for their costs in sending proxies and proxy materials to our shareholders so you can
vote your shares. Our directors, officers and employees may contact you by telephone or electronic communication or in person. We will not pay directors, officers or other employees any additional
compensation for their proxy solicitation efforts.
How can I find the voting results of the Meeting?
We will include the voting results in our Form 10-Q for the quarter ending June 30, 2009, which we expect to
file with the Securities and Exchange Commission (SEC) on or before August 10, 2009.
How do I submit a shareholder proposal for, or nominate a director for election at, next year's Meeting?
If you wish to submit a proposal to be included in our proxy statement for our 2010 Annual Meeting of Shareholders, we must receive it
at our principal office on or before December 1, 2009. Please address your proposal to: Corporate Secretary, Hardinge Inc., One Hardinge Drive, Elmira, New York 14902-1507.
We will not be required to include in our proxy statement a shareholder proposal that is received after that date or that otherwise does not meet the requirements for shareholder proposals established
by the SEC or set forth in our By-Laws.
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PROPOSAL 1ELECTION OF DIRECTORS
Our Board is divided into three classes. Nominees Douglas A. Greenlee and John J. Perrotti are Class III directors, and if
elected at the Meeting, will serve a term of three years expiring at the 2012 Annual Meeting, or when their respective successors have been duly elected and qualified.
Effective
May 22, 2008, J. Patrick Ervin separated as President and Chief Executive Officer of the Company and resigned from his position as a Class I director of the
Company. The Board of Directors appointed Richard L. Simons to succeed Mr. Ervin as Chief Executive Officer and President. The Board of Directors also appointed Mr. Simons as a director
of the Company, effective May 22, 2008, to hold office until the next meeting of shareholders at which the election of directors is in the regular order of business, and until his successor has
been elected and qualified. The Board has nominated Richard L. Simons as a Class I director to fill the vacancy caused by the resignation of J. Patrick Ervin, and if
elected at the Meeting, Mr. Simons will serve the remainder of the term of the Class I directorship previously held by J. Patrick Ervin, expiring at the 2010 Annual Meeting, or
when his successor has been duly elected and qualified.
The
following sets forth with respect to each nominee for director and each director continuing in office such person's length of service as a director, age, principal occupation during
the past five years, other positions such person holds with the Company, if any, and other information regarding the experience of the director.
Nominees for Election as Class III Directors:
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Name and Age
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Biographical Data
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Length of Service
as Director and
Expiration of Term
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Douglas A. Greenlee
(Age 61)
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Mr. Greenlee is the Supervisor of the Psychological Rehabilitation Program of Way Station, Inc., a not-for-profit behavior health organization in which he has held various other positions since 2003. He is an
attorney, certified public accountant and former owner of Harpers Ferry Wood Products. Mr. Greenlee is Chairman of Hardinge's Investment Committee and a member of the Audit and Nominating and Governance Committees.
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Director since 1979; term expires 2009
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John J. Perrotti
(Age 48)
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Mr. Perrotti is President and Chief Executive Officer of Gleason Corporation, a privately-held manufacturer of gear
production equipment headquartered in Rochester, New York. He also serves as a director of Gleason Corporation and has held various other positions with the company including Chief Operating Officer (2005), Executive Vice President and Chief
Financial Officer (2002-2004), Treasurer (1997-2004) and Vice President-Finance (1995-2002). Mr. Perrotti is Chairman of Hardinge's Audit Committee and a member of the Investment Committee.
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Director since 2003; term expires 2009
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Nominee for Election as Class I Director:
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Name and Age
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Biographical Data
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Length of Service
as Director and
Expiration of Term
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Richard L. Simons
(Age 53)
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President and Chief Executive Officer since May, 2008; Senior Vice President/Chief Operating Officer March to May, 2008;Vice President and Corporate Controller at Carpenter Technology Corporation, a publicly-traded
specialty steel manufacturer, from July, 2005 to February 2008; Executive Vice President/Chief Financial Officer of Hardinge Inc. from 2000 to July, 2005; Senior Vice President/Chief Financial Officer in 1999; Vice President of Finance in 1996,
and Controller in 1986. Originally joined Hardinge in 1983.
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Director since 2008; term expires 2009
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THE BOARD RECOMMENDS A VOTE FOR ALL NOMINEES.
Directors Continuing in Service:
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Name and Age
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Biographical Data
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Length of Service
as Director and
Expiration of Term
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Class I Directors:
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Kyle H. Seymour
(Age 48)
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Since 2002 Mr. Seymour has been Chairman, President and Chief Executive Officer of Xtek, Inc., a privately-held
manufacturer of custom machined and heat treated industrial components. From 2000 to 2002, he was a Senior Vice President with UNOVA Corporation, a publicly-traded machine tool manufacturer. He is Hardinge's Chairman of the Board of Directors, Lead
Independent Director, Chairman of the Compensation Committee and a member of the Nominating and Governance Committee.
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Director since 2004; term expires 2010
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Mitchell I. Quain
(Age 57)
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Since 2008 Mr. Quain has been a Managing Director of ACI Capital Corp., a private investment firm. From 2006 to 2008, he was
a Senior Director of ACI Capital Corp. From 2002 to 2005, he was Chairman of Register.Com, Inc., an internet services provider, and from 1997 to 2001 he was employed with ABN AMRO and its predecessors in several capacities including Vice
Chairman. Mr. Quain is Chairman of the Board of Directors of Magnetek, Inc. a publicly-traded manufacturer of digital power and motion control systems, and a director of Titan International, Inc. a publicly-traded supplier of wheel and
tire assemblies. He is a member of Hardinge's Compensation and Investment Committees.
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Director since 2004; term expires 2010
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Name and Age
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Biographical Data
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Length of Service
as Director and
Expiration of Term
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Class II Directors:
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Daniel J. Burke
(Age 68)
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Mr. Burke has served since 1988 as President and Chief Executive Officer of Swift Glass Co., Inc., a
privately-held fabricator of glass component parts. He is Chairman of Hardinge's Nominating and Governance Committee and a member of the Audit and Compensation Committees.
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Director since 1998; term expires 2011
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J. Philip Hunter
(Age 66)
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Mr. Hunter retired in 2006 as a partner in Sayles & Evans, a law firm in Elmira, New York, where he was a partner
for 38 years. He is Hardinge's Secretary and a member of the Company's Investment Committee.
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Director since 1992; term expires 2011
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CORPORATE GOVERNANCE
Our business, property and affairs are managed by, or are under the direction of, our Board pursuant to New York Business Corporation
Law and our By-Laws. Members of the Board are kept informed of Hardinge's business through discussions with the Chief Executive Officer, the Chief Financial Officer, and other key members
of management, by reviewing materials provided to them and by participating in meetings of the Board and its several committees.
Board Meetings
The Board held seven scheduled meetings during the year ended December 31, 2008. All members of the Board attended at least 75%
of the aggregate number of Board meetings and meetings of committees of which they are members held during 2008.
Board Committees
We have four standing Board committees: Audit, Compensation, Nominating and Governance, and Investment. Each standing committee's
written charter, as adopted by the Board, is available on our website at
www.hardinge.com
under the heading "Investor Relations."
Audit Committee
The Audit Committee met four times during 2008. The current members of our Audit Committee are Messrs. Perrotti (Chairman),
Burke and Greenlee. The Audit Committee assists the Board in fulfilling its responsibilities for generally overseeing the Company's financial reporting processes and the audit of the Company's
financial statements, including the integrity of the Company's financial statements, the Company's compliance with legal and regulatory requirements, the qualifications and independence of the
Company's independent auditor, the performance of the independent auditor, and risk assessment and risk management. Among other things, the Audit Committee prepares the Audit Committee Report for
inclusion in the annual proxy statement; annually reviews its charter and performance; appoints, evaluates and determines the compensation of our independent auditor; reviews and approves the scope of
the annual audit, the audit fee and the financial statements; reviews the Company's disclosure controls and procedures, internal controls, and corporate policies with respect to financial information
and earnings guidance; reviews regulatory and accounting initiatives; oversees the Company's compliance programs with respect to legal and regulatory requirements; oversees investigations into
complaints concerning financial matters; reviews other risks that may have a significant impact on the Company's financial statements; and reviews SEC filings. The Audit Committee works closely with
management as well as the independent auditor. The Audit Committee has the authority to obtain advice and assistance from, and receive appropriate funding from the Company for, outside legal,
accounting or other advisors as the Audit
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Committee
deems necessary to carry out its duties. The independent auditor regularly meets privately with the Audit Committee and has unrestricted access to this Committee. The Audit Committee also
works closely with the Company's internal auditor, including reviewing and approving the internal auditor's work plan, assessing the internal auditor's work product, and making recommendations for
follow-up or additional audit work. The Company's internal auditor meets with the Audit Committee outside the presence of management and has unrestricted access to the Audit Committee.
Compensation Committee
The Compensation Committee met five times during 2008. The current members of the Compensation Committee are Messrs. Seymour
(Chairman), Burke and Quain. The Compensation Committee reviews and recommends to the independent directors salaries and bonuses of all executive officers and also administers the Company's 1996 and
2002 Incentive Stock Plans and grants long term incentive awards under those plans. Other specific duties include reviewing and approving objectives relevant to executive officer compensation;
evaluating performance and determining the compensation of executive officers in accordance with those objectives; overseeing the Company's equity-based and incentive compensation plans; reviewing
total compensation of senior managers of the Company and its subsidiaries; establishing compensation policies and practices for
service on the Board and its committees; developing guidelines for and monitoring director and executive stock ownership; reviewing employment agreements for executive officers and making
recommendations about such agreements to the independent directors and annually evaluating its performance and its charter.
Nominating and Governance Committee
The Nominating and Governance Committee met six times during 2008. The current members of the Nominating and Governance Committee are
Messrs. Burke (Chairman), Greenlee and Seymour. The Nominating and Governance Committee is expected to identify, evaluate and recommend nominees for the Board of Directors for purposes of each
annual meeting of shareholders and evaluate the composition and organization of the Board and its committees. The Nominating and Governance Committee also develops and regularly reviews corporate
governance principles and related policies for approval by the Board; oversees the organization of the Board to ensure that the Board's duties and responsibilities are discharged properly and
efficiently; and sees that proper attention is given and effective responses are made to shareholder concerns regarding corporate governance. Other specific duties and responsibilities of the
Nominating and Governance Committee include: overseeing succession planning, annually assessing the size and composition of the Board, including developing and reviewing director qualifications for
approval by the Board; identifying and recruiting new directors and considering candidates proposed by shareholders; recommending assignments of directors to committees to ensure that committee
membership complies with applicable laws and listing standards; conducting a preliminary review of director independence and financial literacy and expertise of Audit Committee members; overseeing
director orientation and continuing education; overseeing the self-evaluation of the Board and its committees; and annually evaluating the Chief Executive Officer in conjunction with the
Compensation Committee with input from all Board members. The Nominating and Governance Committee also administers the Company's Related Party Transaction Policy.
It
is the policy of the Nominating and Governance Committee to consider both recommendations and nominations for candidates to the Board submitted by our shareholders. Shareholder
recommendations for candidates to the Board must be directed in writing to the Chairman of the Board, Hardinge Inc., One Hardinge Drive, Elmira, NY 14902-1507, and must include: the
candidate's name, age, business address and residence address, the candidate's principal occupation or employment, the number of shares of the Company which are beneficially owned by the candidate, a
description of all arrangements or understandings between the shareholder making such nomination and each candidate and any other person or persons (naming such person or persons) pursuant to which
the nominations are to be made by the shareholder, detailed biographical data and qualifications and information regarding any relationships
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between
the candidate and the Company within the last three years, and any other information relating to such nominee that is required to be disclosed in solicitations of proxies for elections of
directors, or is otherwise required, in each case pursuant to Regulation 14A under the Securities Exchange Act of
1934, as amended. A shareholder's recommendation must also set forth: the name and address, as they appear on the Company's books, of the shareholder making such recommendation, the class and number
of shares of the Company which are beneficially owned by the shareholder and the date such shares were acquired by the shareholder, any material interest of the shareholder in such nomination, any
other information that is required to be provided by the shareholder pursuant to Regulation 14A under the Securities Exchange Act of 1934, as amended, in his capacity as a proponent to a
shareholder proposal, and a statement from the recommending shareholder in support of the candidate, references for the candidate, and an indication of the candidate's willingness to serve, if
elected.
Our
By-Laws establish an advance notice procedure with regard to certain matters, including shareholder proposals and director nominations, which are properly brought before
an annual meeting of shareholders. To be timely, a shareholder's notice must be delivered to, or mailed and received at, the Company's principal executive offices not less than 120 calendar days prior
to the date proxy statements were mailed to shareholders in connection with the previous year's annual meeting of shareholders. In the event that no annual meeting was held in the previous year or the
date of the annual meeting has been changed by more than thirty (30) days from the date contemplated at the time of the previous year's proxy statement, notice by the shareholder, to be timely,
must be so received a reasonable time before the solicitation is made.
Except
as may be required by rules promulgated by NASDAQ, the SEC, or other applicable law, there are currently no specific, minimum qualifications that must be met by each candidate for
the Board, nor are there specific qualities or skills that are necessary for one or more of the members of the Board to possess.
In
identifying and evaluating the individuals that it recommends that the Board select as director nominees, the Nominating and Governance Committee utilizes the following
process:
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The Committee reviews the qualifications of any candidates who have been properly recommended or nominated by the
shareholders, as well as those candidates who have been identified by management, individual members of the Board or, if the Committee determines, a search firm. During 2008, no third party fee was
paid to assist in identifying or evaluating nominees.
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The Committee evaluates the performance and qualifications of individual members of the Board eligible for
re-election at the annual meeting of shareholders.
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The Committee considers the suitability of each candidate, including the current members of the Board, in light of the
current size and composition of the Board. In evaluating the suitability of the candidates, the Committee considers many factors, including, among other things, issues of character, judgment,
independence, age, expertise, diversity of experience, length of service and other commitments. The Committee evaluates such factors, among others, and considers each individual candidate in the
context of the current perceived needs of the Board as a whole.
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After such review and consideration, the Committee recommends that the Board select the slate of director nominees.
Investment Committee
The Investment Committee met five times during 2008. The current members of the Investment Committee are Messrs. Greenlee
(Chairman), Hunter, Perrotti and Quain. The Investment Committee performs several responsibilities with respect to the Company's U.S. pension and retirement plans including: review of investment
objectives and policies; review of the selection and retention of trustees, custodians, investment managers and other service providers; and review of allocation among asset classes and investment
performance compared to appropriate benchmarks.
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Director Independence
The Board makes an annual determination regarding the independence of each of our directors. The Board has determined that
Messrs. Burke, Greenlee, Perrotti, Quain and Seymour are "independent" within the meaning of the rules of NASDAQ and all other applicable laws and regulations.
The
Board determined that Mr. Simons is not independent because he is an executive officer of Hardinge, and Mr. Hunter is not independent, having retired effective
December 31, 2006 as a partner in Sayles & Evans, a law firm that performs substantial legal services for Hardinge.
Each
member of the Board's Audit, Compensation, and Nominating and Governance Committees is independent within the meaning of the rules of NASDAQ and all other applicable laws and
regulations.
Lead Independent Director
In accordance with the Company's Corporate Governance Guidelines, the Board of Directors may designate a non-employee
director to serve in a lead capacity to coordinate the activities of the other non-employee directors and to perform such other duties and responsibilities as the Board of Directors may
determine. The guidelines further provide that if Hardinge's Chairman of the Board is not also an executive officer of the Company, then the Chairman will perform the duties of the Lead Independent
Director. From December 2007 to May 2008, Mr. Seymour served as the Company's Lead Independent Director. In May 2008, Mr. Seymour was elected Chairman of Hardinge's Board of Directors
and continued to perform the duties of Lead Independent Director. The responsibilities of the Lead Independent Director, when performed by the Chairman, include the
following:
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Establishing an appropriate schedule of Board meetings and approving the information, agenda and meeting schedules.
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Ensuring the quality, quantity and timeliness of the information submitted by the Company's management that is necessary
or appropriate for the non-employee directors to effectively perform their duties.
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Developing agendas for and presiding over executive sessions of the Board's non-employee directors.
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Serving as principal liaison between the non-employee directors and management.
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Participating with management in the development and implementation of a strategic plan.
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Assisting management in the development and implementation of an executive development plan.
Executive Sessions of Non-Employee Directors
Non-employee Board members periodically meet without management present from time to time as determined by the Lead
Independent Director either at the time of regularly scheduled Board Meetings, for which meetings the Directors are not compensated, or at other times between such meetings, for which meetings, if
present, the Directors are compensated at the then applicable fee for committee meetings. The Chairman, Mr. Seymour, presides over meetings of the non-employee Directors. The
non-employee directors met ten times during 2008.
Communications with Directors
Shareholders may communicate concerns to any director, committee member or the Board by writing to the following address:
Hardinge Inc. Board of Directors, Hardinge Inc., One Hardinge Drive, Elmira, New York 14902-1507, Attention: Corporate Secretary. Please specify to whom your correspondence
should be directed. The Corporate Secretary has been instructed by the Board to promptly forward all correspondence (except advertising material) to the relevant director, committee member or the full
Board, as indicated in the correspondence.
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Audit Committee Financial Expert
The Board has determined that at least one member of the Audit Committee, John J. Perrotti, is an Audit Committee Financial Expert for
purposes of the SEC rules and NASDAQ rules.
Policy Regarding Directors' Attendance at Annual Meetings
Hardinge Inc. has a policy that every director and nominee for director will attend our Annual Meeting of shareholders unless
unavoidable circumstances, business or personal, arise. All of the Board Members attended the 2008 Annual Meeting.
Code of Conduct
Our Board has adopted the Code of Conduct for Directors and Executive Officers and the Code of Ethics for Senior Financial Officers
which supplement the Code of Conduct governing all employees and directors. Copies of these policies are available on our website at
www.hardinge.com.
We will promptly disclose any amendments to, or waivers from, these policies on our website. During 2008, no amendments to or waivers of the provisions of these policies were made with respect to any
of our directors, executive officers or senior financial officers.
PROPOSAL 2RATIFICATION OF THE APPOINTMENT OF
INDEPENDENT AUDITOR
The Board is seeking shareholder ratification of the appointment of Ernst & Young LLP as the Company's independent
auditor for the year ending December 31, 2009.
The
Audit Committee of the Board has reviewed and evaluated all criteria it considered relevant in assessing the performance of Ernst & Young LLP, such as the quality of
its audit work, its knowledge of the industry and the Company's affairs, the availability of its professional advice on a timely basis and the reasonableness of its fees. Based upon such review and
evaluation, the engagement of Ernst & Young LLP has been approved by the Audit Committee. If the Company's shareholders do not ratify the appointment of Ernst & Young LLP,
the appointment of an independent auditor will be reconsidered by the Audit Committee. Even if the appointment is ratified, the Audit Committee in its discretion may nevertheless appoint another
independent auditor at any time during the year if the Audit Committee determines such a change would be in the best interests of our shareholders and the Company.
It
is expected that representatives of Ernst & Young LLP will attend the Meeting and be available to make a statement or respond to appropriate questions.
THE BOARD RECOMMENDS A VOTE FOR RATIFICATION OF ERNST & YOUNG LLP AS THE COMPANY'S INDEPENDENT AUDITOR.
Independent Auditor Information
The Company incurred the following fees for services performed by Ernst & Young LLP in 2008 and 2007:
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2008
|
|
2007
|
|
Audit Fees
(1)
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$
|
929,861
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|
$
|
1,001,325
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|
Audit Related Fees
(2)
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28,409
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|
|
17,440
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Tax Fees
(3)
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16,018
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|
|
33,926
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All Other Fees
(4)
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35,988
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Total
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$
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1,010,276
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|
$
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1,052,691
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-
(1)
-
Consists
of aggregate fees billed or expected to be billed by Ernst & Young LLP for professional services rendered for the audit of the
Company's annual financial statements for each of the years ended December 31, 2008 and 2007, for review of the financial statements included in the Company's
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Quarterly
Reports on Form 10-Q for each of those years, and for services that are normally provided in connection with statutory and regulatory filings. The amount also includes
fees billed for the audit of internal control over financial reporting required by Section 404 of the Sarbanes-Oxley Act of 2002.
-
(2)
-
Consists
of aggregate fees billed or expected to be billed by Ernst & Young LLP for assurance and related services reasonably related to the
performance of the audit or review of the Company's financial statements for each of the years ended December 31, 2008 and 2007, and not included in the Audit Fees listed above. These services
include audits of the Company's employee benefit plans.
-
(3)
-
Consists
of aggregate fees billed or expected to be billed by Ernst & Young LLP for tax compliance, tax advice and tax planning for each of
the fiscal years ended December 31, 2008 and 2007. These services included tax return preparation, and other U.S. and non-U.S. tax advisory and tax compliance services.
-
(4)
-
These
are fees for other permissible work performed by Ernst & Young LLP that does not meet the above category descriptions. This work
includes an intercompany sales analysis.
The
Audit Committee has the sole and direct authority to engage, appoint and replace our independent auditors. In addition, every engagement of Ernst & Young LLP to perform
audit or non-audit services on behalf of the Company or any of its subsidiaries requires pre-approval from the Audit Committee before Ernst & Young LLP is engaged
to provide those services. As a result, for 2008 and 2007, the Audit Committee approved all services performed by Ernst & Young LLP on behalf of the Company and its subsidiaries.
Vote Required
The affirmative vote of a majority of the votes cast at the Meeting is required for ratification of the appointment of Ernst &
Young LLP.
REPORT OF THE AUDIT COMMITTEE
OF THE BOARD OF DIRECTORS
The Audit Committee represents and assists the Board in fulfilling its responsibilities for general oversight of the integrity of the
Company's financial statements, the Company's compliance with legal and regulatory requirements, the independent auditor's qualifications and independence, the performance of the Company's independent
auditors, risk assessment and risk management, and oversight of treasury matters. The Audit Committee manages the Company's relationship with its independent auditor, which reports directly to the
Audit Committee. The Audit Committee has the authority to obtain advice and assistance from outside legal, accounting or other advisors as the Audit Committee deems necessary to carry out its duties
and receives appropriate funding, as determined by the Audit Committee, from the Company for such advice and assistance.
The
Audit Committee met privately at its regular meetings with the independent auditor, the Company's chief executive officer and chief financial officer and the Company's internal
auditor, each of whom has unrestricted access to the Audit Committee. The Audit Committee held four meetings during 2008.
The
Company's management is primarily responsible for the Company's internal control and financial reporting process. The Company's independent auditor, Ernst & Young LLP,
is responsible for performing an independent audit of the Company's consolidated financial statements and issuing opinions on the conformity of those audited financial statements with United States
generally accepted accounting principles, the effectiveness of the Company's internal control over financial reporting and management's assessment of the internal control over financial reporting. The
Audit Committee monitors the Company's financial reporting process and reports to the Board on its findings.
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The
Audit Committee hereby reports as follows:
-
1.
-
The
Audit Committee has reviewed and discussed the audited financial statements with the Company's management.
-
2.
-
The
Audit Committee has discussed with the independent auditor the matters required to be discussed by the statement on Auditing Standards No. 61, as
amended
(AICPA Professional Standards
, Vol. 1. AU Section 380) as adopted by the Public Accounting Oversight Board in Rule 3200T.
-
3.
-
The
Audit Committee has received the written disclosures and the letter from the independent auditor required by the applicable requirements of the Public
Company Accounting Oversight Board regarding the independent auditor's communications with the Audit Committee concerning independence, and has discussed with the independent auditor the independent
auditor's independence.
-
4.
-
Based
on the review and discussions referred to in paragraphs (1) through (3) above, the Audit Committee recommended to the Board, and the
Board has approved, that the audited financial statements be included in the Company's Annual Report on Form 10-K for the year ended December 31, 2008, for filing with the
Securities and Exchange Commission.
The
Audit Committee has numerous oversight responsibilities beyond those related to the audited financial statements and the retention and oversight of the Company's independent auditor.
The Committee's charter, which is available at the Company's website (
www.hardinge.com
) under the heading "Investor Relations," describes those other
responsibilities.
Members
of the Audit Committee rely, without independent verification, on the information and representations provided to them by management and on the representations made to them by
the independent auditor. Accordingly, the oversight provided by the Audit Committee should not be considered as providing an independent basis for determining that management has established and
maintained appropriate internal control over financial reporting, that the financial statements have been prepared in accordance with accounting principles generally accepted in the United States, or
that the audit of the Company's financial statements by the independent auditor has been carried out in accordance with auditing standards generally accepted in the United States.
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Members of the Audit Committee:
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John J. Perrotti (Chairman)
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Daniel J. Burke
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Douglas A. Greenlee
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This report shall not be deemed to be incorporated by reference by any general statement incorporating this proxy statement by reference into any filing under the
Securities Act of 1933, as amended, or the Securities Exchange Act of 1934, as amended, and shall not otherwise be deemed to be filed under such acts.
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SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS
Paragraphs (a) and (b) below set forth information about the beneficial ownership of Hardinge's Common Stock. Unless
otherwise indicated, the persons named have sole voting and investment power with respect to the shares listed.
(a) To
the knowledge of management, the following owned 5% or more of Hardinge's outstanding shares of Common Stock as of March 9, 2009:
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Name and Address
of Beneficial Owner
|
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Shares Owned and Nature
of Beneficial Ownership
|
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Percent of
Class
|
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Franklin Resources, Inc.
One Franklin Parkway
San Mateo, CA 94403
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1,233,600
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(1)
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10.8
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%
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Dimensional Fund Advisors LP
Palisades West, Building One
6300 Bee Cave Road
Austin, TX 78746
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908,848
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(2)
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7.95
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%
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Royce & Associates, LLC
1414 Avenue of the Americas
New York, NY 10019
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887,132
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(3)
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7.76
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%
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The Goldman Sachs Group, Inc.
85 Broad Street
New York, NY 10004
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802,087
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(4)
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7.0
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%
|
Wentworth, Hauser & Violich, Inc.
301 Battery Street, Suite 400
San Francisco, CA 94111-3203
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797,549
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(5)
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6.98
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%
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Thomson Horstman & Bryant, Inc.
Park 80 West, Plaza One
Saddle Brook, NJ 07663
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718,319
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(6)
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6.28
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%
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(b) To
the knowledge of management, the number of shares of Hardinge's Common Stock owned by the directors, by certain executive officers, and by all such directors and
executive officers as a group, as of March 9, 2009, is as follows:
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Name
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Shares Owned
and Nature
of Beneficial
Ownership
(7)(8)
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Percent
of
Class
(9)
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Directors
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Daniel J. Burke
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28,041
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(10)
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Douglas A. Greenlee
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20,708
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J. Philip Hunter
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41,080
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John J. Perrotti
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14,076
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Mitchell I. Quain
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18,924
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Kyle H. Seymour
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19,881
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Executive Officers
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(*also serves as director)
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Richard L. Simons*
(11)
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66,830
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Edward J. Gaio
(12)
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15,000
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Douglas C. Tifft
(13)
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78,611
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J. Patrick Ervin
(14)
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75,807
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Charles R. Trego, Jr.
(15)
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All directors and executive officers as a Group (eleven persons)
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378,958
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3.28
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%
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(1)
-
Based
on information reported on a Schedule 13G/A filed with the Securities and Exchange Commission on January 9, 2009 by Franklin
Resources, Inc., Charles B. Johnson, Rupert H. Johnson, Jr. and Franklin Advisory Services, LLC identifying each as a beneficial owner of 1,233,600 shares and
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identifying
Franklin Advisory Services, LLC as having sole voting power and sole dispositive power with respect to such shares.
-
(2)
-
Based
on information reported on a Schedule 13G/A filed with the Securities and Exchange Commission on February 9, 2009 by Dimensional Fund
Advisors LP, identifying Dimensional Fund Advisors as the beneficial owner of, and having sole dispositive power over, 908,848 shares and as having sole voting power over 873,073 shares.
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(3)
-
Based
on information reported on a Schedule 13G/A filed with the Securities and Exchange Commission on January 26, 2009 by Royce &
Associates, LLC.
-
(4)
-
Based
on information reported on a Schedule 13G filed with the Securities and Exchange Commission on February 10, 2009 by The Goldman Sachs
Group, Inc and Goldman Sachs & Co. identifying each as a beneficial owner of 802,087 shares and identifying each as having shared voting power and shared dispositive power with respect
to such shares.
-
(5)
-
Based
on information reported on Schedule 13G filed with the Securities and Exchange Commission on February 17, 2009 by Wentworth,
Hauser & Violich, Inc.
-
(6)
-
Based
on information reported on a Schedule 13G filed with the Securities and Exchange Commission on February 13, 2009 by Thomson
Horstmann & Bryant, Inc. identifying Thomson Horstmann & Bryant, Inc. as the beneficial owner of, and having sole dispositive power over, 718,319 shares and as having sole
voting power over 498,219 shares.
-
(7)
-
Includes
shares of common stock subject to forfeiture and restrictions on transfer granted under Hardinge's 1996 and 2002 Incentive Stock Plans as well as
options to purchase shares of common stock exercisable within 60 days issued under these plans. Messrs. Burke, Greenlee, Hunter, Perrotti, Quain and Seymour have the right to purchase
5,250, 4,500, 5,250, 1,500, 1,500 and 1,500 shares, respectively, pursuant to such options.
-
(8)
-
Includes
shares of common stock held by Vanguard Fiduciary Trust Company as the trustee of Hardinge's Retirement Plan for the benefit of the members of the
group, who may instruct the trustee as to the voting of such shares. If no instructions are received, the trustee votes the shares in the same proportion as it votes the shares for which instructions
were received. The power to dispose of shares of Common Stock is also restricted by the provisions of the Plan. The trustee holds for the benefit of Messrs. Ervin, Simons and Tifft, and all
executive officers as a group, the equivalent of 1,611, 804, 1,451, and 3,866 shares, respectively.
-
(9)
-
Unless
otherwise indicated, does not exceed 1%.
-
(10)
-
Includes
150 shares held by Mr. Burke's spouse, as to which Mr. Burke disclaims beneficial ownership.
-
(11)
-
Mr. Simons
was appointed as Hardinge's President and Chief Executive Officer effective May 22, 2008.
-
(12)
-
Mr. Gaio
was appointed as Hardinge's Chief Financial Officer effective March 3, 2008.
-
(13)
-
Includes
5,554 shares of common stock that are held in escrow by a creditor of Mr. Tifft as security for a promissory note in the amount of $75,000.
-
(14)
-
Mr. Ervin
resigned as a member of the Board of Directors and separated as Chief Executive Officer and President of the Company effective
May 22, 2008. Information regarding Mr. Ervin's beneficial ownership of Hardinge's common stock is based solely on the Form 4 filed by the Company on Mr. Ervin's behalf
with the Securities and Exchange Commission on May 27, 2008.
-
(15)
-
Mr. Trego
resigned as Hardinge's Chief Financial Officer effective March 2, 2008.
SECTION 16(A) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934, as amended, requires Hardinge's directors and certain of its officers to
file reports of their ownership of Hardinge's common stock and of changes in such ownership with the SEC and the NASDAQ. Regulations also require Hardinge to identify in this proxy statement any
person subject to this requirement who failed to file any such report on a timely basis.
To
Hardinge's knowledge, based solely on its review of the copies of such reports furnished to Hardinge and written representations that no other reports were required, during the fiscal
year ended December 31, 2008, all Section 16(a) filing requirements applicable to its officers, directors, and greater than ten-percent beneficial owners were met.
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EXECUTIVE COMPENSATION
Compensation Discussion and Analysis
Subsequent sections of this proxy statement provide specific information about compensation to the following executive officers of
Hardinge (our named executive officers) for the year ended December 31, 2008 and prior years:
-
-
Richard L. Simons, age 53Chief Executive Officer and President. Mr. Simons has served as an executive
officer of Hardinge since March 2008.
-
-
Edward J. Gaio, age 55Chief Financial Officer and Vice President, whose appointment to these positions was
effective March 3, 2008.
-
-
Douglas C. Tifft, age 54Senior Vice PresidentAdministration. Mr. Tifft has served as an
executive officer of Hardinge since 1988.
Portions
of the following information also pertain to J. Patrick Ervin and Charles R. Trego, Jr., the Company's former Chief Executive Officer and Chief Financial Officer, respectively.
Mr. Ervin separated from the Company on May 22, 2008. Mr. Trego separated from the Company on March 2, 2008.
To
supplement the information presented in the compensation tables and other data presented in this proxy statement, the following is an overview and analysis of our compensation
programs and policies for our named executive officers.
Compensation Philosophy, Objectives and Methodology
The primary goals of our executive compensation programs are:
-
-
motivation of our executive officers to cause the Company to achieve the best possible financial and operational results;
-
-
attraction and retention of high quality executives who can provide effective leadership, consistency of purpose and
enduring relations with relevant stakeholders; and
-
-
alignment of long-term interests of our executive officers with those of our shareholders.
In
making decisions about total compensation to each executive officer, we consider Company performance against internal plans, Company performance within the context of our peer group,
and individual performance against specific job responsibilities. Company performance is measured by revenues, earnings, return on investment and shareholder return. We do not employ a specific
formula for taking any of these factors into account except that a portion of the short term incentive bonus is based on pre-established financial performance objectives. Rather, we make a
subjective determination regarding total compensation packages for our executive officers after considering these factors in the aggregate.
We
benchmark our executive compensation programs against published surveys and various other sources such as proxy disclosures, executive search firms and published industry data. We
also compare our executive compensation programs to policies and practices of other companies including Ducommun Incorporated, Flow International Corporation, Hurco Companies Inc., MTS Systems
Corporation, NN, Inc., Newport Corporation and Zygo Corporation. We refer to these other companies as our "peer group." The companies included in our peer group were selected based on
comparability to Hardinge with respect to market capitalization, sales, manufactured products and international presence.
Finally,
we evaluate the relativity of compensation among our executive officers with a view to ensure that differences properly reflect differences in title, job responsibilities,
performance and seniority.
15
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Compensation Program Components
The significant components of our compensation program for executive officers include base salary, short term incentive bonus, long
term incentive stock awards, supplemental executive retirement benefits and other benefits.
Base Salary
Base salary is a fixed, cash component of compensation, which is reviewed and adjusted annually. The goal of this component is to
provide Company executives with a stable, market-competitive base of income that is commensurate with an executive's skills, experience and contributions to the Company.
Short Term Incentive Bonus
Short term incentive bonus is an annual cash bonus under the Company's Cash Incentive Plan that is fully at risk for the executives.
For 2008, the independent directors, following the recommendation of the Compensation Committee, modified the Cash Incentive Plan to fund a maximum award pool based on the Company's cash flow. Any
awards under the Cash Incentive Plan for 2008 would have been discretionary.
Long Term Incentive Stock Awards
Long term incentive stock awards, issued under the Company's 2002 Incentive Stock Plan, have three elements: restricted shares,
performance shares and stock options. Restricted shares and stock options are primarily intended to retain executives by providing a compelling incentive for the participating executives to remain
with the Company. Restricted shares and stock options also allow the Company to tie a portion of an executive's total compensation directly to increase in shareholder value.
Performance
shares are intended to motivate executives to set and achieve long range strategic plans that improve the structural performance of the business and increase its intrinsic
value over a multi-year period. Performance shares vest only if the executive remains with the Company through the performance period and achieves the performance criteria specified by the
Committee at the time of grant.
Restricted
shares vest over time periods that are generally longer than the vesting periods for performance shares.
In
any given year, the Compensation Committee may elect to grant restricted shares, performance shares, stock options, a combination thereof, or the Committee may elect not to make any
long-term incentive stock awards, depending on the Committee's assessment of Company performance, business conditions, strategic goals and plans, executive retention risk, and aggregate
holdings by executive participants in the plan.
Supplemental Executive Retirement Benefits
Supplemental executive retirement benefits have two purposes: to offset statutory limits imposed on an executive as a participant in
the Company's defined benefit pension plan, and to provide an additional incentive for retention in cases of executives with long standing company service. As of December 31, 2008,
Mr. Simons was the only active executive officer participating in a supplemental executive retirement benefits plan. Mr. Ervin, a former executive officer of the Company, is a
participant in a supplemental executive retirement benefits plan consisting of a defined benefit plan described in detail under the "Pension Benefits" table. Mr. Simons participates in a
separate defined contribution supplemental executive retirement benefit plan.
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Other Benefits
Miscellaneous other benefits include company car allowances, local club memberships, and compensation for relocation expenses. The
primary purposes of these benefits are to recruit qualified candidates to the generally rural locations of the Company's facilities, enhance the
attractiveness of these locations, and to provide convenient forums in which Company executives can meet and build good relations with customers and visitors.
Role of Executive Officers in Determining Compensation
The Compensation Committee, which consists exclusively of independent directors, evaluates compensation matters involving our executive
officers. The Compensation Committee determines all long term incentive stock awards without Board participation. With respect to all other executive compensation, the Compensation Committee
recommends action, as appropriate, to the independent directors. The chief executive officer plays an active role in preparing information for the Committee's review and in preparing recommendations
for the Committee's and the independent directors' consideration.
For
the chief executive officer and other executive officers, the Committee evaluates, establishes, and recommends to the independent directors the base salary and targets and awards
under the Cash Incentive Plan. The chief executive officer contributes to the establishment of both short term and other performance goals and objectives; however, the Committee independently
assesses, and adjusts as appropriate, all performance goals and objectives before referring them to the independent directors for approval.
The
chief executive officer is not present during the Compensation Committee's deliberations of its recommendations to the independent directors with respect to the chief executive
officer's compensation. Likewise, the independent directors' determination of the chief executive officer's compensation occurs outside the presence of the chief executive officer.
2008 Compensation of Executive Officers
Mr. Simons was elected to the position of Senior Vice President and Chief Operating Officer effective as of March 3, 2008
and was paid an annual base salary of $250,000 in connection with such election. The annual base salary for Mr. Simons was increased to $325,000 in connection with the election of
Mr. Simons to succeed Mr. Ervin as Chief Executive Officer and President of the Company effective May 22, 2008. In 2008, the Company paid Mr. Simons a total amount of
$251,392 in base salary.
In
connection with Mr. Gaio's election as the Company's Vice President and Chief Financial Officer, Mr. Gaio's base salary was increased to $190,000, effective
January 1, 2008. Mr. Gaio's service as the
Company's Vice President and Chief Financial Officer commenced on March 3, 2008 and Mr. Gaio's base salary was increased to $205,000 on that date. In 2008, the Company paid
Mr. Gaio a total amount of $202,500 in base salary.
The
base salaries for Messrs. Ervin and Tifft were increased effective January 1, 2008 to $433,000 and $178,500, respectively, resulting in increase of 4.09% and 4.02%,
respectively. In determining these increases for Messrs. Ervin and Tifft, the independent directors took into account, among other factors, marketplace data.
In
March 2008, in connection with the commencement of employment of Mr. Simons as the Company's Chief Operating Officer, he received 42,000 shares of Hardinge's common stock as
long-term incentive awards under the Company's 2002 Incentive Stock Plan. Of these restricted shares, 20,500 vest over three years and 21,500 vest over four years. The Company also paid an
inducement bonus in the amount of $50,000 to Mr. Simons in March 2008 in connection with the commencement of his employment.
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Table of Contents
Additionally,
during 2008, Mr. Simons became an active participant in a Company defined contribution supplemental executive retirement benefit plan and the Company contributed
$4,385 on behalf of Mr. Simons with respect to this plan.
In
February 2009, the Board of Directors determined that, based on the Company's cash flow in 2008, the maximum aggregate awards pool under the Cash Incentive Plan in respect of 2008
performance was approximately $180,000. Under the terms of the 2008 Cash Incentive Plan, Messrs. Simons and Gaio were eligible to participate in this bonus pool. The Compensation Committee
determined that the performance of both executive officers met the committee's criteria for an award. However, in consideration of Hardinge's on-going expense reduction initiative in
response to the global economic crisis, the Committee determined not to make any awards under the Cash Incentive Plan.
On
December 8, 2008, the Company's Compensation Committee granted to Messrs. Simons and Gaio stock options for the purchase of 33,000 shares and 13,000 shares,
respectively, at an exercise price of $3.84, the closing price on the date of the award. The options vest ratably over a three-year period.
In
December 2008, the Company made awards of performance shares to Messrs. Simons, Gaio and Tifft in the total amounts of 15,000 shares, 8,000 shares and 8,000 shares,
respectively. The awards represent the total target award for each executive officer if the Company attains its EBITDA objectives in 2009, 2010 and 2011. Each executive officer's target performance
share award is subject to adjustment based on the Company's EBITDA in each such year. The range of potential adjustments during the three year period is from complete forfeiture of the target
performance share award to a final award not exceeding 120% of the target award. Each executive officer's performance share award is also subject to complete forfeiture if prior to December 31,
2011 he voluntarily terminates employment with the Company or is terminated for cause.
In
February 2009, in respect of 2008 performance, the Company awarded 5,000 restricted shares as long-term incentive awards to each of Mr. Tifft and Mr. Gaio.
These shares vest ratably over three years.
2009 Compensation Matters
On December 8, 2008, the Compensation Committee approved base salary increases for Messrs. Gaio and Tifft. Effective
January 1, 2009, Mr. Gaio's base salary increased 7.3% from $205,000 to $220,000 and Mr. Tifft's salary increased 3.1% from $178,500 to $184,000. The Committee's adjustment to
Mr. Gaio's base salary was intended to bring Mr. Gaio's base salary within the Company's target range for the position of Chief Financial Officer.
In
February 2009, in response to deteriorating business conditions and consistent with the Company's resultant cost reduction initiative, the base salaries of Messrs. Simons, Gaio
and Tifft were reduced by 5%.
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Table of Contents
Summary Compensation Table
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|
|
Name and
Principal
Position
(a)
|
|
Year
(b)
|
|
Salary
($)
(c)
|
|
Bonus
($)
(d)
|
|
Stock
Awards
($)
(e)
(1)
|
|
Option
Awards
($)
(f)
(2)
|
|
Non-Equity
Incentive Plan
Compensation
($)
(g)
|
|
Change in
Pension
Value
($)
(h)
|
|
All Other
Compensation
($)
(i)
|
|
Total
($)
(j)
|
|
Richard L. Simons,
President and Chief Executive Officer
|
|
|
2008
|
|
|
251,392
|
|
|
50,000
|
(3)
|
|
123,101
|
|
|
2,071
|
|
|
|
|
|
22,887
|
(4)
|
|
41,309
|
(5)
|
|
490,760
|
|
Edward J. Gaio,
Chief Financial Officer and Vice President
|
|
|
2008
|
|
|
202,500
|
|
|
|
|
|
5,887
|
|
|
816
|
|
|
|
|
|
|
|
|
86,398
|
(6)
|
|
295,601
|
|
Douglas C. Tifft,
|
|
|
2008
|
|
|
178,500
|
|
|
|
|
|
33,050
|
|
|
|
|
|
|
|
|
41,625
|
(7)
|
|
4,864
|
|
|
258,039
|
|
|
Senior Vice President
|
|
|
2007
|
|
|
171,600
|
|
|
|
|
|
37,473
|
|
|
|
|
|
15,444
|
|
|
177
|
|
|
5,191
|
|
|
229,885
|
|
|
Administration/ Assistant Secretary
|
|
|
2006
|
|
|
150,000
|
|
|
15,000
|
|
|
25,209
|
|
|
|
|
|
57,233
|
|
|
25,417
|
|
|
|
|
|
272,859
|
|
J. Patrick Ervin,
|
|
|
2008
|
|
|
170,794
|
|
|
|
|
|
52,073
|
|
|
|
|
|
|
|
|
300,504
|
(8)
|
|
286,552
|
(9)
|
|
809,923
|
|
|
Former Chairman of the
|
|
|
2007
|
|
|
416,000
|
|
|
|
|
|
118,366
|
|
|
|
|
|
79,872
|
|
|
103,995
|
|
|
11,778
|
|
|
730,011
|
|
|
Board, Former President and Chief Executive Officer
|
|
|
2006
|
|
|
320,000
|
|
|
80,000
|
|
|
79,121
|
|
|
|
|
|
200,068
|
|
|
313,906
|
|
|
12,011
|
|
|
1,005,106
|
|
Charles R. Trego, Jr.,
|
|
|
2008
|
|
|
41,333
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,447
|
|
|
42,780
|
|
|
Former Chief Financial
|
|
|
2007
|
|
|
240,000
|
|
|
|
|
|
21,244
|
|
|
|
|
|
38,400
|
|
|
|
|
|
11,250
|
|
|
310,894
|
|
|
Officer/Senior Vice President
|
|
|
2006
|
|
|
231,600
|
|
|
|
|
|
6,735
|
|
|
|
|
|
81,855
|
|
|
|
|
|
|
|
|
320,190
|
|
-
(1)
-
The
stock awards amounts shown represent the dollar value of the restricted stock awarded to the executive officers and recognized by the Company as expense
in 2008 for financial statement reporting purposes in accordance with FAS 123R. See the notes to the Company's financial statements included in the Annual Report on Form 10-K
for the year ended December 31, 2008 for a discussion of the assumptions used to value stock awards.
-
(2)
-
The
option award amounts shown represent the dollar value of the options recognized by the Company as expense in 2008 for financial statement reporting
purposes in accordance with FAS 123R. See the notes to the Company's financial statements included in the Annual Report on Form 10-K for the year ended December 31,
2008 for a discussion of the assumptions used to value option awards.
-
(3)
-
Paid
upon Mr. Simons' commencement of employment in March 2008 as an inducement to rejoin the Company.
-
(4)
-
Amount
includes $18,502 attributable to the increase in the present value of the accumulated benefit under the Hardinge Inc. Pension Plan and $4,385
contributed by the Company on behalf of Mr. Simons with respect to the nonqualified defined contribution supplemental executive retirement plan in which Mr. Simons is a participant.
-
(5)
-
Includes
relocation expenses paid to Mr. Simons in 2008 in the amount of $22,205. The balance consists of automobile allowance, club membership, and
contributions under the Company's defined contribution plan.
-
(6)
-
Includes
relocation expenses paid to Mr. Gaio in 2008 in the amount of $68,507. The balance consists of automobile allowance, and contributions under
the Company's defined contribution plan.
-
(7)
-
Reflects
increase in the present value of the accumulated benefit under the Hardinge Inc. Pension Plan.
-
(8)
-
Amount
reflects a decrease of $44,098 in the present value of the accumulated benefit under the Hardinge Inc. Pension Plan and an increase of
$344,602 attributable to the increase in the present value of the accumulated benefit under Mr. Ervin's Supplemental Executive Retirement Plan.
-
(9)
-
Includes
severance payments and benefits paid in connection with Mr. Ervin's separation from the Company on May 22, 2008 as well as automobile
allowance and club membership expenses paid prior to separation. See subsequent discussion under the heading "Potential Payments Upon Termination or Change in Control".
19
Table of Contents
Grants of Plan-Based Awards
(1)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
All Other
Stock
Awards:
Number of
Shares of
Stock or
Units
(#)
(i)
|
|
All Other
Option
Awards:
Number of
Securities
Underlying
Options
(#)
(j)
|
|
|
|
|
|
|
|
|
|
Estimated Future Payouts
Under Non-Equity
Incentive Plan Awards
(2)
|
|
Estimated Future Payouts
Under Equity Incentive
Plan Awards
|
|
Exercise
or Base
Price of
Option
Awards
($/sh)
(k)
|
|
Grant Date
Fair Value
of
Stock
Accrued
($)
(3)
(l)
|
|
Name
(a)
|
|
Grant
Date
(b)
|
|
Threshold
($)
(c)
|
|
Target
($)
(d)
|
|
Maximum
($)
(e)
|
|
Threshold
($)
(f)
|
|
Target
($)
(g)
|
|
Maximum
($)
(h)
|
|
Richard L. Simons
|
|
|
3/3/2008
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
42,000
|
|
|
|
|
|
|
|
|
508,200
|
|
|
|
|
12/8/2008
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
33,000
|
|
|
3.84
|
|
|
|
|
|
|
|
12/8/2008
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
15,000
|
|
|
|
|
|
|
|
|
57,600
|
|
Edward J. Gaio
|
|
|
12/8/2008
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
8,000
|
|
|
|
|
|
|
|
|
30,720
|
|
|
|
|
12/8/2008
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
13,000
|
|
|
3.84
|
|
|
|
|
Douglas C. Tifft
|
|
|
12/8/2008
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
8,000
|
|
|
|
|
|
|
|
|
30,720
|
|
J. Patrick Ervin
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Charles R. Trego, Jr.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
-
(1)
-
All
equity-based awards were made under the Company's 2002 Incentive Stock Plan.
-
(2)
-
Under
the terms of the Company's 2008 Cash Incentive Plan, Messrs. Simons and Gaio were eligible to participate in an award pool totaling
approximately $180,000. The Compensation Committee determined that the performance of both executive officers met the Committee's criteria for an award. However, in consideration of the Company's
on-going expense reduction initiative, the Committee determined not to make any awards under the plan.
-
(3)
-
Reflects
the aggregate grant date value determined in accordance with FAS123R.
The Company's Cash Incentive Plan for 2008 performance provided for an award pool equal to 1.86% of operating cash flow for 2008 up to
$30 million of cash flow, and 2.8% of operating cash flow in excess of $30 million, subject to adjustments for extraordinary items. Messrs. Simons and Gaio were eligible for
discretionary awards under the Plan. Based on actual 2008 performance the Compensation Committee determined the award pool to be approximately $180,000. The Compensation Committee
determined that the performance of both executive officers met the committee's criteria for an award. However, in consideration of the Company's on-going cost reduction initiative in
response to the global economic crisis, the Company determined not to make any awards under the 2008 Cash Incentive Plan.
In
February 2008, in connection with Mr. Simons' rejoining the Company, the Company awarded him 42,000 shares of common stock as long term incentive stock awards. The award was to
induce Mr. Simons to rejoin the Company and to increase retention potential. Of the awarded shares, 20,500 shares will vest ratably over three years and 21,500 shares will vest ratably over
four years.
On
December 8, 2008, the Company's Compensation Committee granted to Messrs. Simons and Gaio stock options for the purchase of 33,000 shares and 13,000 shares,
respectively, at an exercise price of $3.84, the closing price on the date of the award. The options vest ratably over a three-year period.
In
December 2008, the Company made awards of performance shares to Messrs. Simons, Gaio and Tifft in the total amounts of 15,000 shares, 8,000 shares and 8,000 shares,
respectively. The awards represent the total target awards for each executive officer if the Company attains its EBITDA objectives in 2009, 2010 and 2011. Each executive officer's target performance
share award is subject to adjustment based on the Company's EBITDA in each such year. The range of potential adjustments during the three year period is from complete forfeiture of the target
performance share award to a final award not exceeding 120% of the target award. Each executive officer's performance share award is also subject to complete forfeiture if prior to December 31,
2011 he voluntarily terminates employment with the Company or is terminated for cause.
In
February 2009, in respect of 2008 performance, the Company awarded 5,000 restricted shares as long-term incentive awards to each of Mr. Tifft and Mr. Gaio.
These shares vest ratably over three years.
20
Table of Contents
Outstanding Equity Awards At Fiscal Year-End
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards
|
|
Stock Awards
|
|
Name
(a)
|
|
Number
of
Securities
Underlying
Unexercised
Options
Exercisable
(#)
(b)
|
|
Number
of
Securities
Underlying
Unexercised
Options
Unexercisable
(#)
(c)
|
|
Equity
Incentive
Plan
Awards:
Number
of
Securities
Underlying
Unexercised
Unearned
Options
(#)
(d)
|
|
Option
Exercise
Price
($)
(e)
|
|
Option
Expiration
Date
(f)
|
|
Number
of
Shares
or Units
of Stock
That
Have
Not
Vested
(#)
(g)
|
|
Market
Value of
Shares or
Units of
Stock
That Have
Not
Vested
($)
(h)
|
|
Equity
Incentive
Plan
Awards:
Number
of
Unearned
Shares,
Units or
Other
Rights
That Have
Not Vested
(#)
(i)
|
|
Equity
Incentive
Plan
Awards:
Market or
Payout Value
of
Unearned
Shares,
Units or
Other
Rights
That Have
Not
Vested
($)
(j)
|
|
Richard L. Simons
|
|
|
|
|
|
33,000
|
|
|
|
|
|
3.84
|
|
|
12/07/2018
|
|
|
57,000
|
(1)
|
|
230,280
|
|
|
|
|
|
|
|
Edward J. Gaio
|
|
|
|
|
|
13,000
|
|
|
|
|
|
3.84
|
|
|
12/07/2018
|
|
|
10,000
|
(2)
|
|
40,400
|
|
|
|
|
|
|
|
Douglas C. Tifft
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
25,500
|
(3)
|
|
103,020
|
|
|
|
|
|
|
|
J. Patrick Ervin
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Charles R. Trego, Jr.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
-
(1)
-
Reflects
awards of common stock to Mr. Simons that vest as follows: 20,500 restricted shares on March 2, 2011, 15,000 performance shares on
December 31, 2011 and 21,500 restricted shares on March 2, 2012. The 15,000 performance shares are subject to adjustment based on the Company's performance against an EBITDA target in
2009, 2010 and 2011. See Narrative accompanying Grants of Plan-Based Awards table on page 20.
-
(2)
-
Reflects
awards of common stock to Mr. Gaio that vest as follows: 8,000 performance shares on December 31, 2011 and 2,000 restricted shares on
February 20, 2013. The 8,000 performance shares are subject to adjustment based on the Company's performance against an EBITDA target in 2009, 2010 and 2011. See Narrative accompanying Grants
of Plan-Based Awards table on page 20.
-
(3)
-
Reflects
awards of common stock to Mr. Tifft that vest as follows: 4,000 restricted shares on January 2, 2009, 5,000 restricted shares on
January 21, 2011, 3,500 restricted shares on March 7, 2011, 8,000 performance shares on December 31, 2011, and 5,000 restricted shares on February 20, 2013. The 8,000
performance shares are subject to adjustment based on the Company's performance against an EBITDA target in 2009, 2010 and 2011. See Narrative accompanying Grants of Plan-Based Awards
table on page 20.
Option Exercises and Stock Vested
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards
|
|
Stock Awards
|
|
Name
(a)
|
|
Number of
Shares
Acquired
on
Exercise
(#)
(b)
|
|
Value
Realized
on
Exercise
($)
(c)
|
|
Number of
Shares
Acquired
on
Vesting
(#)
(d)
|
|
Value
Realized
on
Vesting
($)
(e)
|
|
Richard L. Simons
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Edward J. Gaio
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Douglas C. Tifft
|
|
|
|
|
|
|
|
|
4,000
|
|
|
68,760
|
|
J. Patrick Ervin
|
|
|
|
|
|
|
|
|
22,750
|
|
|
319,008
|
|
Charles R. Trego, Jr.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
21
Table of Contents
Pension Benefits
|
|
|
|
|
|
|
|
|
|
|
|
|
Name
(a)
|
|
Pension
Plan
(b)
|
|
Number of
Years
Credited
Service
(#)
(c)
|
|
Present
Value of
Accumulated
Benefit
($)
(d)
|
|
Payments
During Last
Fiscal Year
($)
(e)
|
|
Richard L. Simons
|
|
Hardinge Inc.
|
|
|
|
|
|
|
|
|
|
|
|
|
Pension Plan
|
|
|
22.0833
|
|
$
|
199,321
|
|
|
|
|
Edward J. Gaio
|
|
|
|
|
|
|
|
|
|
|
|
|
Douglas C. Tifft
|
|
Hardinge Inc.
|
|
|
|
|
|
|
|
|
|
|
|
|
Pension Plan
|
|
|
29.75
|
|
|
282,467
|
|
|
|
|
J. Patrick Ervin
|
|
Hardinge Inc.
|
|
|
|
|
|
|
|
|
|
|
|
|
Pension Plan
|
|
|
29.5833
|
|
|
219,166
|
|
|
|
|
|
|
Hardinge Inc.
|
|
|
|
|
|
|
|
|
|
|
|
|
Executive
Supplemental
Pension Plan
|
|
|
29.5833
|
|
|
1,091,057
|
|
|
|
|
Charles R. Trego, Jr.
|
|
|
|
|
|
|
|
|
|
|
|
|
The Pension Benefits table provides information regarding the number of years of credited service, the present value of accumulated benefits, and
payments made during the last fiscal year with respect to the Pension Plan of Hardinge, Inc. (the "Pension Plan") and the supplemental executive retirement benefits provided to
Mr. Ervin.
The
Pension Plan is a broad based, tax-qualified defined benefit pension plan, which provides a benefit upon retirement to eligible employees of the Company. All United
States employees except employees hired or rehired after February 29, 2004 are eligible to participate. Messrs. Simons, Tifft and Ervin are participants in the Pension Plan.
Messrs. Gaio and Trego are not. Benefits are based upon years of service with the Company, basic rate of pay on December 1, 1993 and compensation paid after November 30, 1993. The
service amounts shown in the table above represent actual years of service with the Company. No additional years of credited service have been granted to the named executive officers under the Pension
Plan.
The
Pension Plan offers several forms of benefit payments, including a life annuity option, 50%, 75% and 100% joint and survivor options, and 10-year and 5-year
certain and life annuity options. Each option available under the Pension Plan is actuarially equivalent except that the 50%, 75% and 100% joint and survivor options are subsidized if the contingent
beneficiary is the participant's spouse.
The
pension benefit is a monthly payment equal to one-twelfth (1/12th) of the sum of two products: The first product is 1-1/4% multiplied times the participant's basic rate
of pay on December 1, 1993 multiplied times his number of years of credited service (plus any fraction of a year)
through November 30, 1993. The second product is 1-1/2% multiplied times the participant's compensation paid after November 30, 1993. Basic rate of pay on December 1, 1993
excludes bonuses. Compensation paid after November 30, 1993 includes salary but excludes bonuses other than retention bonuses.
The
pension benefit described above is payable in the form of a life annuity beginning on the participant's normal retirement date which is the first day of the month on or after his
65th birthday. The amount of monthly payment will be adjusted if the benefit is paid in a form other than a life annuity or if payments begin before the normal retirement date. Several forms of
early retirement pension benefits are available under the Pension Plan.
If
either Mr. Simons or Mr. Tifft terminated employment on December 31, 2008, he would be eligible for a reduced benefit beginning on the first day of any month
beginning on or after his 55th birthday. The reduction would be 1/156th for each of the first 60 months and 1/312th for each of the next 60 months by which his
benefit commencement date preceded his normal retirement date.
22
Table of Contents
Participants
are fully vested in their Pension Plan benefit after completing five years of service. A preretirement survivor annuity equal to the 50% survivor annuity payable under the
50% joint and survivor option will be payable to a surviving spouse if the participant dies before the commencement of benefit payments but after completing at least five years of service.
As
of December 31, 2008, Mr. Simons is the only active executive officer participating in a supplemental executive retirement plan (SERP). Mr. Ervin, a former
executive officer of the Company, is a participant in a SERP. Mr. Simons is currently participating in a defined contribution SERP that is separate and distinct from the SERP in which
Mr. Ervin is a participant. Mr. Ervin's SERP is a nonqualified defined benefit pension plan that provides a benefit computed under a formula that is more generous than the Pension Plan
benefit formula but is offset by the Pension Plan benefit. Benefits earned under Mr. Ervin's SERP are paid from Company assets.
Mr. Ervin's
SERP benefit, as amended by his Separation and Consulting Agreement with the Company dated May 22, 2008, equals the product of 1-1/4% multiplied times his
"final average annual compensation" multiplied by his years of credited service (plus any fraction of a year) calculated as if he had continued in service to the Company until his 55th birthday
rather than his earlier termination of employment. "Final average annual compensation" means the average of Mr. Ervin's highest "annual compensation" received in any 3 of the last 5 full
calendar years preceding the date of termination of employment. "Annual compensation" equals Mr. Ervin's base salary paid plus cash bonuses earned
during a calendar year, however, the amount of cash bonuses taken into account for a given year is limited to 50% of the base salary paid for the year.
The
benefit under Mr. Ervin's SERP formula is computed without regard to the Internal Revenue Code limits on maximum benefit and maximum compensation which apply to benefits
computed under the Pension Plan.
The
benefit earned under Mr. Ervin's SERP will be paid in the form of a 100% joint and survivor annuity beginning April 1, 2012, except that if Mr. Ervin's spouse is
not living on that date, then the benefit will be paid in the form of a single life annuity.
The
present value of Mr. Ervin's SERP benefit as of December 31, 2008 reflects the terms stated in the agreement that was executed in connection with Mr. Ervin's
separation from the Company, which provides for an annual benefit of $98,593 commencing at age 55 in the form of 100% joint and survivor annuity.
Amounts
reported above as the actuarial present value of accumulated benefits under the Pension Plan and Mr. Ervin's SERP are computed using the interest and mortality assumptions
that the Company applies to amounts reported in its financial statement disclosures and are assumed to be payable at normal retirement age. The interest rate assumption is 6.77% (with respect to 2007)
and 6.60% (with respect to 2008) for the Pension Plan and Mr. Ervin's SERP. The mortality table for both the Pension Plan and the SERP is the RP2000 Mortality Table for Healthy Male Annuitants
projected to 2007.
Potential Payments Upon Termination or Change in Control
The Company has entered into written employment contracts with Messrs. Simons, Gaio and Tifft. The initial term of each
employment agreement is two years, with automatic, successive one-year extensions unless either party provides the other with 60 days' prior notice of termination. In the case of a
change of control (as such term is defined in the employment agreements), the term of each executive's employment agreement will be automatically extended for a period of two years following the date
of the change of control. If, prior to a change of control, an executive is terminated without cause or resigns for good reason, he will be entitled to payments equal to his base salary for the
greater of six months or the remainder of the current term and to health insurance benefits during such period. If an executive is terminated without cause or resigns for good reason within six months
after a change of control, or resigns
23
Table of Contents
for
any reason more than six months following a change of control, he will be entitled (i) to receive payments equal to one and one-half times the sum of his base salary in effect
immediately prior to his termination or resignation (or as in effect immediately prior to the change of control, if higher) and his average annual bonus for the three years preceding the change of
control, and (ii) to participate, at the Company's expense, in the Company's welfare benefit plans for a period of three years following his resignation or termination. Such cash payments are
subject to reduction to the extent necessary to prevent any amounts or benefits due from being deemed "excess parachute payments" within the meaning of Section 280G of the Internal Revenue
Code. In addition, under certain circumstances of termination, as more fully described in the tables below, some long term incentive awards become fully vested.
The
following tables summarize the value of the termination payments and benefits that our named executive officers would receive if they had terminated employment on December 31,
2008 under the circumstances shown. The tables exclude (i) amounts accrued through December 31, 2008 that would be paid in the normal course of continued employment, such as accrued but
unpaid salary; (ii) benefits under the Pension Plan and SERP, which benefits are described under the caption "Pension Benefits", none of which are enhanced or accelerated by any termination
event; and (iii) termination arrangements generally available to all of the Company's salaried employees.
24
Table of Contents
Richard L. Simons
|
|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Resignation
Without
Good
Reason
Prior to
a Change
of Control
($)
|
|
Death
($)
|
|
Disability
($)
|
|
Retirement
($)
|
|
Termination
Without
Cause or
Resignation
for Good
Reason
Prior to
Change of
Control
($)
|
|
Termination
For
Cause
($)
|
|
Termination
Without
Cause or
Resignation
for Good
Reason
Within
Six Months
After
Change of
Control
($)
|
|
Resignation
for any
Reason
More Than
Six Months
After a
Change of
Control
($)
|
|
Cash Severance
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
162,500
|
(1)
|
|
|
|
|
487,500
|
(2)
|
|
487,500
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(2)
|
Acceleration of Unvested Restricted Stock
(3)
|
|
|
|
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|
169,680
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|
|
169,680
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|
|
|
|
|
|
|
|
|
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169,680
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|
|
169,680
|
|
Acceleration of Unvested Stock Options
(4)
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,600
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|
|
6,600
|
|
Health Coverage
(5)
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
5,026
|
|
|
|
|
|
30,156
|
|
|
30,156
|
|
-
(1)
-
Amount
equal to six months base salary is paid in a lump sum. The remainder, if applicable, is paid in installments commencing on the first payroll date
after the expiration of six months.
-
(2)
-
Amount
equal to six months base salary and the portion of the payment based on bonus is paid in a lump sum. The remainder is paid in installments commencing
on the first payroll date after the expiration of six months.
-
(3)
-
Reflects
42,000 unvested restricted shares and a closing market price of $4.04 for the Company's common stock on December 31, 2008. Under the terms
of the applicable award agreements, restricted shares immediately vest on death, termination due to disability or, following a change of control, termination without cause or resignation. The
Company's Compensation Committee has discretion to accelerate the vesting of restricted shares under other circumstances of termination of employment.
-
(4)
-
Reflects
options to purchase 33,000 shares of the Company's common stock at an exercise price of $3.84 per share and a closing market price of $4.04 for the
Company's common stock on December 31, 2008. All 33,000 options are unvested at December 31, 2008 but would vest immediately upon a change of control.
-
(5)
-
Under
Mr. Simons' employment agreement, he is entitled to six months of health insurance coverage upon termination without cause or resignation for
good reason, or thirty-six months of health insurance coverage if a termination without cause or resignation occurs after a change of control.
25
Table of Contents
Edward J. Gaio
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|
|
|
|
|
|
|
Resignation
Without
Good
Reason
Prior to
a Change
of Control
($)
|
|
Death
($)
|
|
Disability
($)
|
|
Retirement
($)
|
|
Termination
Without
Cause or
Resignation
for Good
Reason
Prior to
Change of
Control
($)
|
|
Termination
For
Cause
($)
|
|
Termination
Without
Cause or
Resignation
for Good
Reason
Within
Six Months
After
Change of
Control
($)
|
|
Resignation
for any
Reason
More Than
Six Months
After a
Change of
Control
($)
|
|
Cash Severance
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
102,500
|
(1)
|
|
|
|
|
317,400
|
(2)
|
|
317,400
|
(2)
|
Acceleration of Unvested Restricted Stock
(3)
|
|
|
|
|
|
8,080
|
|
|
8,080
|
|
|
|
|
|
808
|
|
|
|
|
|
8,080
|
|
|
8,080
|
|
Acceleration of Unvested Stock Options
(4)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2,600
|
|
|
2,600
|
|
Health Coverage
(5)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5,026
|
|
|
|
|
|
30,156
|
|
|
30,156
|
|
-
(1)
-
Amount
equal to six months base salary is paid in a lump sum. The remainder, if applicable, is paid in installments commencing on the first payroll date
after the expiration of six months.
-
(2)
-
Amount
equal to six months base salary and the portion of the payment based on bonus is paid in a lump sum. The remainder is paid in installments commencing
on the first payroll date after the expiration of six months.
-
(3)
-
Reflects
2,000 unvested restricted shares and a closing market price of $4.04 for the Company's common stock on December 31, 2008. Under the terms of
the applicable award agreements, restricted shares immediately vest on death, termination due to disability or, following a change of control, termination without cause or resignation. Upon
termination without cause prior to a change of control, a portion of the restricted shares vest. The Company's Compensation Committee has discretion to accelerate the vesting of restricted shares
under other circumstances of termination of employment.
-
(4)
-
Reflects
options to purchase 13,000 shares of the Company's common stock at an exercise price of $3.84 per share and a closing market price of $4.04 for the
Company's common stock on December 31, 2008. All 13,000 options are unvested at December 31, 2008 but would vest immediately upon a change of control.
-
(5)
-
Under
Mr. Gaio's employment agreement, he is entitled to six months of health insurance coverage upon termination without cause or resignation for
good reason, or thirty-six months of health insurance coverage if a termination without cause or resignation occurs after a change of control.
26
Table of Contents
Douglas C. Tifft
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|
|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Resignation
Without
Good
Reason
Prior to
a Change
of Control
($)
|
|
Death
($)
|
|
Disability
($)
|
|
Retirement
($)
|
|
Termination
Without
Cause or
Resignation
for Good
Reason
Prior to
Change of
Control
($)
|
|
Termination
For
Cause
($)
|
|
Termination
Without
Cause or
Resignation
for Good
Reason
Within
Six Months
After
Change of
Control
($)
|
|
Resignation
for any
Reason
More Than
Six Months
After a
Change of
Control
($)
|
|
Cash Severance
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
89,250
|
(1)
|
|
|
|
|
304,089
|
(2)
|
|
304,089
|
(2)
|
Acceleration of Unvested Restricted Stock
(3)
|
|
|
|
|
|
70,700
|
|
|
70,700
|
|
|
|
|
|
29,290
|
|
|
|
|
|
70,700
|
|
|
70,700
|
|
Life Insurance
(4)
|
|
|
|
|
|
275,407
|
|
|
84,171
|
|
|
84,171
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Health Coverage
(5)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5,026
|
|
|
|
|
|
30,156
|
|
|
30,156
|
|
-
(1)
-
Amount
equal to six months base salary is paid in a lump sum. The remainder, if applicable, is paid in installments commencing on the first payroll date
after the expiration of six months.
-
(2)
-
Amount
equal to six months base salary and the portion of the payment based on bonus is paid in a lump sum. The remainder is paid in installments commencing
on the first payroll date after the expiration of six months.
-
(3)
-
Reflects
17,500 unvested restricted shares and a closing market price of $4.04 for the Company's common stock on December 31, 2008. Under the terms
of the applicable award agreements, restricted shares immediately vest on death, termination due to disability or, following a change of control, termination without cause or resignation. Upon
termination without cause prior to a change of control, a portion of the restricted shares vest. The Company's Compensation Committee has discretion to accelerate the vesting of restricted shares
under other circumstances of termination of employment.
-
(4)
-
The
Company is the owner and beneficiary of two life insurance policies insuring the life of Mr. Tifft. Pursuant to an agreement between
Mr. Tifft and the Company, upon Mr. Tifft's death, all proceeds are payable to Mr. Tifft's beneficiaries. Upon Mr. Tifft's retirement or disability, he is entitled to the
policies or the cash value of the policies.
-
(5)
-
Under
Mr. Tifft's employment agreement, he is entitled to six months of health insurance coverage upon termination without cause or resignation for
good reason, or thirty-six months of health insurance coverage if a termination without cause or resignation occurs after a change of control.
27
Table of Contents
Separation of Messrs. Ervin and Trego
Effective May 22, 2008, Hardinge and J. Patrick Ervin mutually agreed to his separation as Chief Executive Officer of the
Company. The terms of the separation are contained in an agreement dated May 22, 2008 between the Company and Mr. Ervin (the "Separation Agreement"). The Separation Agreement terminates
and supersedes the terms of the employment agreement previously entered into between the Company and Mr. Ervin including severance payments and benefits to which he would have otherwise been
entitled. The severance provisions of the employment agreement were substantially the same as the Company's current agreements with Messrs. Simons, Gaio and Tifft.
The
Separation Agreement provides that the Company will retain Mr. Ervin as a consultant until March 31, 2012. In consideration of the consulting services, the Company paid
Mr. Ervin $262,434 from May 22, 2008 to December 31, 2008 and, commencing January 1, 2009, is paying Mr. Ervin $16,666 per
month. The Company is also continuing to provide health insurance coverage during the term of his consulting services.
At
the time of Mr. Ervin's separation, the Company was the owner of two life insurance policies insuring the life of Mr. Ervin and having a cash value of $75,128. These
policies were assigned to Mr. Ervin with Mr. Ervin assuming all responsibility for future premiums and tax consequences of the assignment.
Under
the Separation Agreement, Mr. Ervin's benefit under the Hardinge Inc. Supplemental Pension Plan ("SERP") is calculated in the same manner as prior to the execution of
the Separation Agreement except that Mr. Ervin is deemed to have an additional 3 years and 10 months of Credited Service, that is, Mr. Ervin's benefit under the SERP is
calculated as if Mr. Ervin continued working for the Company through March 18, 2012 (his 55th birthday) rather than May 22, 2008 (his date of termination). A description of
the SERP benefit formula is set forth on page 23.
Mr. Ervin
owned 55,500 unvested shares of restricted common stock on the date of his separation. Pursuant to the Separation Agreement, 30,767 of these shares were forfeited,
17,750 shares vested immediately, and 6,983 shares remain subject to forfeiture if Mr. Ervin fails to fulfill his consulting duties to the Company at any time prior to March 31, 2009.
The
Separation Agreement prohibits Mr. Ervin from competing with Hardinge anywhere in the world until March 2012 and from soliciting the Company's customers, employees or
contractors.
The
following table summarizes the severance payments and benefits being provided to Mr. Ervin under the Separation Agreement based on the assumption that he continues to consult
for the Company during the entire 46 month consulting term and all other executory provisions of the agreement are fulfilled:
|
|
|
|
|
Consulting Payments
|
|
$
|
912,434
|
|
Health Insurance
|
|
$
|
39,210
|
|
Life Insurance
|
|
$
|
75,128
|
|
Acceleration of Unvested Restricted Stock
|
|
$
|
324,744
|
|
Mr. Trego
voluntarily resigned his employment effective March 2, 2008. No severance benefits were paid upon his separation from the Company.
Compensation Committee Interlocks and Insider Participation
No member of the Compensation Committee is or has been an officer or employee of the Company or any of its subsidiaries. In addition,
no member of the Compensation Committee had any relationships with the Company or any other entity that require disclosure under the proxy rules and regulations promulgated by the SEC.
28
Table of Contents
Compensation Committee Report
The Compensation Committee of the Board of Directors oversees the executive compensation programs of Hardinge on behalf of the Board.
In fulfilling its oversight responsibilities, the Compensation Committee reviewed and discussed with Hardinge's management the Compensation Discussion and Analysis included in this proxy statement.
Based
on the review and discussions referred to above, the Compensation Committee recommended to the Board that the Compensation Discussion and Analysis be included in Hardinge's Annual
Report on Form 10-K for the Year ended December 31, 2008 and in this proxy statement.
|
|
|
|
|
|
|
|
Members of the Compensation Committee:
Kyle H. Seymour (Chairman)
Daniel J. Burke
Mitchell I. Quain
|
This report shall not be deemed to be incorporated by reference by any general statement incorporating this proxy statement by reference into any filing under the
Securities Act of 1933, as amended, or the Securities Exchange Act of 1934, as amended, and shall not otherwise be deemed to be filed under such acts.
29
Table of Contents
Director Compensation
The Company's compensation arrangements for directors who are not also full-time employees of the Company are as follows:
|
|
|
|
|
Director Compensation
Arrangements
|
Director Fees
|
|
$35,000 per year, $24,500 of which is paid in shares of the Company's Common Stock and $10,500 of which is paid in shares or cash, at the director's election. Entire fee is paid at the beginning of the
year.
|
Committee Chair Fees
|
|
$8,000 per year for the Chairman of the Audit Committee; $4,000 per year for the Chairman of other committees. Entire fee is paid at the beginning of the year.
|
Meeting Fees
|
|
$1,500 for each board meeting attended; $1,000 for each committee meeting attended.
|
In
addition, Mr. Seymour, who is not an officer of Hardinge, was paid $90,000 in 2008 for his service as Chairman of the Company's Board of Directors.
The
following table presents the compensation provided by Hardinge to non-employee directors for the fiscal year ended December 31, 2008:
|
|
|
|
|
|
|
|
|
|
|
Name
|
|
Fees
Earned or
Paid in Cash
($)
|
|
Stock
Awards
($)
(1)
|
|
Total
($)
|
|
Daniel J. Burke
|
|
|
38,761
|
|
|
29,739
|
|
|
68,500
|
|
Douglas A. Greenlee
|
|
|
47,005
|
|
|
24,495
|
|
|
71,500
|
|
J. Philip Hunter
|
|
|
33,005
|
(2)
|
|
24,495
|
|
|
57,500
|
|
John J. Perrotti
|
|
|
45,005
|
|
|
24,495
|
|
|
69,500
|
|
Mitchell I. Quain
|
|
|
27,500
|
|
|
35,000
|
|
|
62,500
|
|
Kyle H. Seymour
|
|
|
124,002
|
|
|
29,998
|
|
|
154,000
|
|
-
(1)
-
Represents
the aggregate grant date fair value of stock awards determined in accordance with FAS 123R. The number of shares awarded to each director
in 2008 is as follows: Mr. Burke, 1,724; Mr. Greenlee, 1,420; Mr. Hunter, 1,420; Mr. Perrotti, 1,420; Mr. Quain, 2,029; and Mr. Seymour, 1,739.
-
(2)
-
Does
not include $25,000 paid to Mr. Hunter for his service as Corporate Secretary.
Non-employee
directors receive no other form of compensation such as stock option awards, incentive pay, or retirement benefits. They are reimbursed for expenses (including
costs of travel, food and lodging) incurred in attending Board, committee and shareholder meetings and also reimbursed for reasonable expenses associated with other Hardinge business activities.
Hardinge also pays premiums on directors' and officers' liability insurance policies covering directors.
TRANSACTIONS WITH RELATED PERSONS
The Company recognizes that transactions between the Company and its directors or executives can present potential or actual conflicts
of interest and create the appearance that Company decisions are based on considerations other than the best interests of the Company and its shareholders. Therefore, as a general matter and in
accordance with the Company's Code of Ethics for Directors and Executive Officers and the Company's Code of Conduct for Senior Financial Officers, it is the Company's preference to avoid such
transactions. Nevertheless, the Company recognizes that there are situations where such transactions
30
Table of Contents
may
be in, or may not be inconsistent with, the best interests of the Company. Therefore, the Company has adopted a formal policy which requires the Company's Nominating and Governance Committee to
review and, if appropriate, to approve or ratify any transactions in which a director, executive officer, or a family member thereof has a material interest. Pursuant to the policy, the Nominating and
Governance Committee will review any such transaction in which the Company is or will be a participant and the amount involved exceeds $100,000. After its review the Committee will only approve or
ratify those transactions that are in, or are not inconsistent with, the best interests of the Company and its shareholders, as the Committee determines in good faith.
OTHER MATTERS
The Board of Directors knows of no business other than that set forth above to be transacted at the meeting, but if other matters
requiring a vote of the shareholders arise, the persons designated as proxies will vote the shares of Common Stock represented by the proxies in accordance with their judgment on such matters. The
cost of soliciting proxies will be borne by the Company. In addition to solicitations by mail, some of the directors, officers and regular employees of the Company may conduct additional solicitations
by telephone and personal interviews without remuneration. The Company may also request nominees, brokerage houses, custodians and fiduciaries to forward soliciting material to beneficial owners of
stock held of record and will reimburse such persons for any reasonable expense.
The
Company has purchased insurance from Illinois National Insurance Company providing for reimbursement of directors and officers of the Company and its subsidiary companies for costs
and expenses incurred by them in actions brought against them in connection with their actions as directors or officers, including actions as fiduciaries under the Employee Retirement Income Security
Act of 1974. The insurance coverage expires on June 1, 2009 and costs $221,430 on an annualized basis, which was paid by the Company. It is anticipated that similar policies will be purchased
effective upon termination of such coverage.
Financial
statements for the Company and its consolidated subsidiaries are included in Hardinge Inc.'s Annual Report to shareholders for the year 2008 which was mailed to our
shareholders on or about March 31, 2009.
A
COPY OF HARDINGE INC.'S 2008 ANNUAL REPORT ON FORM 10-K FILED WITH THE SECURITIES AND EXCHANGE COMMISSION IS AVAILABLE WITHOUT CHARGE TO THOSE STOCKHOLDERS WHO WOULD
LIKE MORE DETAILED INFORMATION CONCERNING HARDINGE. TO OBTAIN A COPY, PLEASE WRITE TO: BETH TRANTER, ASSISTANT TREASURER, HARDINGE INC., ONE HARDINGE DRIVE, ELMIRA, NY 14902. THE
10-K IS ALSO AVAILABLE ON THE COMPANY'S WEBSITE
(www.hardinge.com).
|
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BY ORDER OF THE BOARD OF DIRECTORS,
HARDINGE INC.
J. PHILIP HUNTER
Secretary
|
Dated:
March 31, 2009
31
|
<STOCK#>
NNNNNNNNNNNN NNNNNNNNNNNNNNN 000000000.000000 ext 000000000.000000 ext
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do not write outside the designated areas. X 01142B 1 U PX + Annual Meeting
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Withhold Proposals The Board of Directors recommends a vote FOR all the
nominees listed and FOR Proposal 2. 01 - Richard L. Simons 2. Proposal to
ratify the appointment of Ernst & Young LLP as the Companys independent
auditor for 2009. 02 - Douglas A. Greenlee 03 - John J. Perrotti Election of
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INTERNET OR TELEPHONE, FOLD ALONG THE PERFORATION, DETACH AND RETURN THE
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|
|
Proxy
Hardinge Inc. Proxy Solicited by Board of Directors of Hardinge Inc. for the
Annual Meeting May 5, 2009 The undersigned hereby constitutes and appoints
Kyle H. Seymour and John J. Perrotti, and each of them, the undersigneds
true and lawful agent and proxy with full power of substitution in each, to
represent the undersigned at the Annual Meeting of Stockholders of Hardinge
Inc. (the Company) to be held at the Companys corporate headquarters, One
Hardinge Drive, Elmira, New York, on Tuesday, May 5, 2009 at 9:00 a.m., local
time, and at any adjournments or postponements thereof, with all powers the
undersigned would possess, if then and there personally present, on all
matters properly coming before said Annual Meeting, including but not limited
to the matters set forth on the reverse side. You are encouraged to specify
your choices by marking the appropriate boxes, but you need not mark any
boxes if you wish to vote in accordance with the Board of Directors
recommendations. Your proxy cannot be voted unless you sign, date and return
this card or follow the instructions below for telephone or internet voting.
This proxy when properly executed will be voted in the manner directed herein
and will be voted in the discretion of the proxies upon such other matters as
may properly come before the Annual Meeting. If no direction is made, this
proxy will be voted FOR the listed nominees and proposal 2. PLEASE DATE,
SIGN, AND MAIL THIS PROXY TODAY IN THE ENCLOSED ENVELOPE. IF NO BOXES ARE
MARKED, THIS PROXY WILL BE VOTED IN THE MANNER DESCRIBED ABOVE. Important
Notice Regarding the Availability of Proxy Materials for the Annual Meeting
of Shareholders to be Held on May 5, 2009. The Proxy Statement, Notice of
2009 Annual Meeting of Shareholders, Form of Proxy and the Annual Report to Shareholders
is available at www.hardinge.com/2009proxy IF YOU HAVE NOT VOTED VIA THE
INTERNET OR TELEPHONE, FOLD ALONG THE PERFORATION, DETACH AND RETURN THE
BOTTOM PORTION IN THE ENCLOSED ENVELOPE.
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A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND
MR A SAMPLE AND MR A SAMPLE AND NNNNNNNNN C 1234567890 J N T C123456789 Using
a black ink pen, mark your votes with an X as shown in this example. Please
do not write outside the designated areas. X 0114GB 1 U PX + Annual Meeting
Proxy Card - Retirement Plan Authorized Signatures This section must be
completed for your vote to be counted. Date and Sign Below C Please sign
exactly as name(s) appears hereon. Joint owners should each sign. When
signing as attorney, executor, administrator, corporate officer, trustee,
guardian, or custodian, please give full title. Signature 1 Please keep
signature within the box. Signature 2 Please keep signature within the box.
Date (mm/dd/yyyy) Please print date below. + B Non-Voting Items A For
Against Abstain Change of Address Please print new address below. 1.
Election of Class I Director: For Withhold Proposals The Board of Directors
recommends a vote FOR all the nominees listed and FOR Proposal 2. 01 -
Richard L. Simons 2. Proposal to ratify the appointment of Ernst & Young
LLP as the Companys independent auditor for 2009. 02 - Douglas A. Greenlee
03 - John J. Perrotti Election of Class III Directors: For Withhold For
Withhold IF YOU HAVE NOT VOTED VIA THE INTERNET OR TELEPHONE, FOLD ALONG THE
PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE. Vote
by Internet Log on to the Internet and go to www.investorvote.com/HDNG
Follow the steps outlined on the secured website. Vote by telephone Call
toll free 1-800-652-VOTE (8683) within the United States, Canada & Puerto
Rico any time on a touch tone telephone. There is NO CHARGE to you for the
call. Follow the instructions provided by the recorded message. Electronic
Voting Instructions You can vote by Internet or telephone! Available 24 hours
a day, 7 days a week! Instead of mailing your proxy, you may choose one of
the two voting methods outlined below to vote your proxy. VALIDATION DETAILS
ARE LOCATED BELOW IN THE TITLE BAR. Proxies submitted by the Internet or
telephone must be received by 1:00 a.m., Central Time, on May 1, 2009.
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Proxy Hardinge
Inc. Proxy Solicited by Board of Directors of Hardinge Inc. for the Annual
Meeting May 5, 2009 Hardinge Inc. Retirement Plan The undersigned hereby
constitutes and appoints Vanguard Fiduciary Trust Company, as Trustee under
the Hardinge Inc. Retirement Plan, his or her true and lawful agent and proxy
with full power of substitution for all shares of Common Stock the
undersigned has the power to direct the vote under said Plan, to represent
the undersigned at the Annual Meeting of Stockholders of Hardinge Inc. (the
Company) to be held at the Companys corporate headquarters, One Hardinge
Drive, Elmira, New York, on Tuesday, May 5, 2009 at 9:00 a.m., local time,
and at any adjournments or postponements thereof, with all powers the
undersigned would possess, if then and there personally present, on all
matters properly coming before said Annual Meeting, including but not limited
to the matters set forth on the reverse side. The undersigned hereby directs
Vanguard Fiduciary Trust Company as Trustee of the Plan to vote all shares of
Common Stock in the undersigneds accounts under said Plan in accordance with
the instructions given herein. Pursuant to the terms of the Plan, the Trustee
of the Plan will vote all shares of Common Stock held in the undersigneds
name for which voting instructions have not been received on or before May 1,
2009 in the same proportion as those Plan shares for which it has received
instructions. You are encouraged to specify your choices by marking the
appropriate boxes, but you need not mark any boxes if you wish to vote in
accordance with the Board of Directors recommendations. This proxy when
properly executed will be voted in the manner directed herein and will be
voted in the discretion of the Plan Trustee upon such other matters as may
properly come before the Annual Meeting. If no direction is made, this proxy
will be voted FOR the listed nominees and proposal 2. PLEASE DATE, SIGN, AND
MAIL THIS PROXY TODAY IN THE ENCLOSED ENVELOPE. IF NO BOXES ARE MARKED, THIS
PROXY WILL BE VOTED IN THE MANNER DESCRIBED ABOVE. Important Notice Regarding
the Availability of Proxy Materials for the Annual Meeting of Shareholders to
be Held on May 5, 2009. The Proxy Statement, Notice of 2009 Annual Meeting of
Shareholders, Form of Proxy and the Annual Report to Shareholders is
available at www.hardinge.com/2009proxy IF YOU HAVE NOT VOTED VIA THE
INTERNET OR TELEPHONE, FOLD ALONG THE PERFORATION, DETACH AND RETURN THE
BOTTOM PORTION IN THE ENCLOSED ENVELOPE.
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