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UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy
Statement Pursuant to Section 14(a) of
the Securities Exchange Act of 1934
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Filed by the Registrant
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Filed by a Party other than the Registrant
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Check the appropriate box:
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Preliminary Proxy Statement
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
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Definitive Proxy Statement
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Definitive Additional Materials
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Soliciting Material Pursuant to §240.14a-12
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Hardinge Inc.
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(Name of Registrant as Specified In Its Charter)
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(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
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Payment of Filing Fee (Check the appropriate box):
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No fee required.
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11.
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Title of each class of securities to which transaction applies:
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Aggregate number of securities to which transaction applies:
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Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined):
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration
statement number, or the Form or Schedule and the date of its filing.
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Form, Schedule or Registration Statement No.:
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HARDINGE INC.
One Hardinge Drive
Elmira, NY 14902-1507
March 31, 2010
Dear
Shareholder:
It
is my pleasure to invite you to the 2010 Annual Meeting of Shareholders of Hardinge Inc., which will be held on May 4, 2010. The meeting will be held at
9:00 a.m., Eastern Time, at the corporate headquarters of Hardinge Inc., One Hardinge Drive, Elmira, New York.
The
accompanying Notice of Annual Meeting and Proxy Statement describe the matters to be considered and acted upon by our shareholders at the Annual Meeting. If you plan to attend the
Annual Meeting, please provide us with advance confirmation of your attendance as provided in the Proxy Statement to help us ensure that we can properly accommodate all of our shareholders.
It
is important that your shares be represented at the meeting whether or not you plan to attend. Please note that you may vote your shares by telephone, online or by mail. The
instructions for voting are contained in the Proxy Statement.
To
our shareholders owning shares held in "street name" through an account at a brokerage firm, bank or similar institution, please note that new stock exchange rules no longer permit
the institution to vote on your behalf with respect to uncontested elections of directors if you do not instruct the institution how to vote your shares. Therefore, we urge our street name holders to
submit voting instructions to your broker, bank or other nominee.
Thank
you for your ongoing support of Hardinge Inc.
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Notice of 2010 Annual Meeting of Shareholders of Hardinge Inc.
To Shareholders of Hardinge Inc.:
You are cordially invited to attend the Annual Meeting of Shareholders of Hardinge Inc. which will be
held at the Company's corporate headquarters, One
Hardinge Drive, Elmira, New York, on May 4, 2010, at 9:00 a.m. Eastern Time.
The
principal business of the meeting will be:
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(1)
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To
elect three Class I Directors for three year terms;
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(2)
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To
ratify the appointment of Ernst & Young LLP as Hardinge's independent auditor for the fiscal year ending December 31, 2010; and
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(3)
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To
transact such other business as may properly come before the meeting.
If
you plan to attend the Annual Meeting, please confirm your attendance as provided in the Proxy Statement to help us ensure that we can properly accommodate all of our shareholders.
Your
vote is important to us. Please vote by one of the following methods whether or not you plan to attend the meeting (see instructions in the enclosed proxy
statement):
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via the internet,
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by telephone, or
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by returning the enclosed proxy card.
Note to Beneficial Owners.
Effective January 1, 2010, stock exchange rule changes no longer permit a bank, broker or nominee to vote
on behalf of beneficial owners with respect to uncontested elections of directors if you do not instruct your bank, broker or nominee on how to vote your shares in the manner set forth on your voter
instruction card.
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By order of the Board of Directors,
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J. Philip Hunter
Secretary
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Hardinge Inc.
One Hardinge Drive
Elmira, NY 14902-1507
March 31,
2010
Important Notice Regarding the Availability of Proxy Materials for the
Annual Meeting of Shareholders to be Held on May 4, 2010
The Proxy Statement, Notice of 2010 Annual Meeting of Shareholders, Form of Proxy and the Annual Report to Shareholders are available
at
www.hardinge.com/2010proxy
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HARDINGE INC.
Proxy Statement for the 2010 Annual Meeting of Shareholders
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HARDINGE INC.
PROXY STATEMENT
INFORMATION CONCERNING SOLICITATION AND VOTING
The Board of Directors (the "Board") of Hardinge Inc. ("Hardinge", the "Company", "we", "our" or "us") is soliciting proxies for
our Annual Meeting of Shareholders (the "Meeting") to be held on May 4, 2010 at 9:00 a.m. Eastern Time at our corporate headquarters located at One Hardinge Drive, Elmira, New York. This
proxy statement contains important information for you to consider when deciding how to vote on the matters brought before the Meeting. Please read it carefully. This proxy statement and the
accompanying proxy card are first being mailed to our shareholders on or about March 31, 2010.
Questions and Answers
What am I voting on?
At the Meeting, you will be voting:
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to elect three Class I directors for three year terms;
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to ratify the appointment of Ernst & Young LLP as Hardinge's independent auditor for the fiscal year ending
December 31, 2010; and
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any other matter as may properly come before the Meeting and any adjournment or postponement of the Meeting.
How do you recommend that I vote on these items?
The Board recommends that you vote
FOR
all director nominees and
FOR
the ratification of
the Board's appointment of Ernst & Young LLP as our independent auditor for the fiscal year ending
December 31, 2010.
Who is entitled to vote?
You may vote if you owned our common shares as of the close of business on March 9, 2010, the record date for the Meeting.
How many votes do I have?
You are entitled to one vote for each common share you owned as of March 9, 2010. As of the close of business on March 9,
2010, we had 11,610,789 common shares outstanding. The shares held in our treasury are not considered outstanding and will not be voted or considered present at the Meeting.
What is the difference between a shareholder of record and a beneficial owner of shares held in street name?
Shareholder of Record.
If your shares are registered directly in your name with the Company's transfer agent, Computershare Investor
Services, LLC ("Computershare"), you are considered the shareholder of record with respect to those shares, and this proxy statement and the accompanying proxy card was sent directly to you by
the Company.
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Beneficial Owner of Shares Held in Street Name.
If your shares are held in an account at a brokerage firm, bank, or similar institution,
then you are
the beneficial owner of shares held in "street name," and this proxy statement and the accompanying proxy card were forwarded to you by that organization. The organization holding your account is
considered the shareholder of record for purposes of voting at the Meeting. As a beneficial owner, you have the right to instruct the institution on how to vote the shares held in your account, and
will receive a vote instruction form.
As a shareholder of record, how do I vote by proxy before the Meeting?
Before the Meeting, shareholders of record may vote shares in one of the following three ways:
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by internet at www.investorvote.com/HDNG;
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by telephone (within the United States and Canada) at 1-800-652-VOTE (8683); or
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by mail by completing, signing, dating and returning the enclosed proxy card in the postage-paid envelope
provided.
Please
see your proxy card for more information on these options.
If
you vote by proxy, your shares will be voted at the Meeting in the manner you indicate. If you sign your proxy card or complete the internet or telephone voting procedures but do not
specify how you want your shares to be voted, they will be voted as the Board recommends.
As a beneficial owner of shares held in street name, how do I vote my shares before the Meeting?
Beneficial owners vote their street name shares by instructing their broker or other nominee how to vote using the voting instruction
form provided by the broker or other nominee. Brokers have authority to vote in their discretion on "routine" matters if they do not receive voting instructions from the beneficial owner of the
shares. Please note that under recent rule changes effective January 1, 2010, the election of directors is no longer considered a routine matter. Consequently, if you do not give your broker or
other nominee specific voting instructions with respect to the election of directors, your street name shares will not be counted in determining the number of
shares necessary for approval of a nominee but will instead be treated as a broker non-vote.
Who can attend the Meeting?
If you were a shareholder of record or beneficial owner of Hardinge's common stock at the close of business on March 9, 2010,
you or your authorized proxy may attend the Meeting. To ensure that we can accommodate all shareholders desiring to attend the Meeting, we ask that you confirm your attendance in advance. If your
shares are registered in your name on the records of Computershare, or if you are a beneficial owner of shares through The Hardinge Inc. Retirement Plan, you can register your attendance by
sending an email request to us at AnnualMeeting@hardinge.com or by writing to us at Hardinge Inc., One Hardinge Drive, Elmira, New York 14902-1507, Attn: Investor Relations. If you
are the beneficial owner of shares held by a broker, bank or other nominee, you may register your attendance by writing to us at the above address and including a copy of an account statement or a
legal proxy from the institution holding your shares, in either case showing your ownership of shares as of March 9, 2010. All persons seeking admittance to the Meeting will be requested to
provide proof of identification. When confirming your attendance, please let us know of any special assistance you may require.
May I vote my shares in person at the Meeting?
If you are a shareholder of record, you may vote your shares at the Meeting if you attend in person, even if you previously submitted a
proxy card or voted by internet or telephone. Whether or not you plan to attend the Meeting, however, we encourage you to vote your shares by proxy
before
the Meeting.
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If
you are a beneficial owner of shares held in street name and want to vote in person at the Meeting, you must obtain from your broker or other nominee a legal proxy issued in your name
giving you the right to vote the shares directly at the Meeting. You will not be entitled to vote at the Meeting unless you present such a proxy to the Company at that time.
May I change my mind after I vote?
If you are a shareholder of record, You may change your vote or revoke your proxy at any time before the polls close at the Meeting.
You may change your vote by:
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signing another proxy card with a later date and returning it to our Corporate Secretary at One Hardinge Drive, Elmira,
New York 14902-1507, prior to the Meeting;
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voting again by telephone or via the internet prior to the Meeting; or
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attending the Meeting and voting your shares in person.
You
also may revoke your proxy prior to the Meeting without submitting any new vote by sending a written notice that you are withdrawing your vote to our Corporate Secretary at the
address specified above.
If
you are a beneficial owner of shares held in street name, you may submit new voting instructions by contacting your brokerage firm, bank or other nominee. You may also vote in person
at the Meeting if you obtain a legal proxy as described above.
How do I vote if I participate in The Hardinge Inc. Retirement Plan?
If you are a participant in The Hardinge Inc. Retirement Plan, separate participant direction cards will be mailed to you along
with this proxy statement. You can instruct the plan's trustees how to vote the shares that are allocated to your account. The trustees must receive your instructions no later than April 28,
2010. If you do not provide instructions to the plan's trustees
prior to April 28, 2010, the trustees will vote them in proportion to those shares for which they have received voting instructions.
How many shares must be present to hold the Meeting?
In order for us to conduct the Meeting, a majority of our outstanding common shares as of March 9, 2010, must be present in
person or by proxy at the Meeting. This is called a quorum. Your shares are counted as present at the Meeting if you attend the Meeting and vote in person or if you properly return a proxy by
internet, telephone or mail.
How many votes are needed for proposals?
Nominees for director will be elected by a plurality of votes cast at the Meeting by holders of common stock present in person or by
proxy and entitled to vote. Any other matter, including ratification of the appointment of Ernst & Young LLP, requires the affirmative vote of a majority of the votes cast at the
meeting, except as otherwise provided in our Certificate of Incorporation or By-Laws.
What is a "broker non-vote"?
If you own shares through a broker or other nominee in street name, you may instruct your broker or bank how to vote your shares. A
"broker non-vote" occurs when you fail to provide your broker or bank with voting instructions and the broker or bank does not have the discretionary authority to vote your shares on a
particular proposal. Effective January 1, 2010, rule changes no longer permit a broker, bank or nominee to vote on behalf of beneficial owners with respect to uncontested elections of directors
if you do not instruct your broker, bank or nominee on how to vote your shares.
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How will broker non-votes and abstentions be treated?
Broker non-votes and abstentions will be treated as shares present for quorum purposes, but not entitled to vote, so they
will have no effect on the outcome of any proposal.
How will voting on "any other business" be conducted?
We have not received proper notice of, and are not aware of, any business to be transacted at the Meeting other than as indicated in
this proxy statement. If any other item or proposal properly comes before the Meeting, the proxies received will be voted on those matters in accordance with the discretion of the proxy holders.
Who pays for the solicitation of proxies?
Our Board is making this solicitation of proxies on our behalf. We will pay the costs of the solicitation, including the costs for
preparing, printing and mailing this proxy statement. We also will reimburse brokers, nominees and fiduciaries for their costs in sending proxies and proxy materials to our shareholders so you can
vote your shares. Our directors, officers and employees may contact you by telephone or electronic communication or in person. We will not pay directors, officers or other employees any additional
compensation for their proxy solicitation efforts.
How can I find the voting results of the Meeting?
We will include the voting results in a Current Report on Form 8-K, which we expect to file with the Securities and
Exchange Commission (SEC) within four business days after the end of the Meeting.
How do I submit a shareholder proposal for, or nominate a director for election at, next year's Meeting?
If you wish to submit a proposal to be included in our proxy statement for our 2011 Annual Meeting of Shareholders, we must receive it
at our principal office on or before December 1, 2010. Please address your proposal to: Corporate Secretary, Hardinge Inc., One Hardinge Drive, Elmira, New York 14902-1507.
We will not be required to include in our proxy statement a shareholder proposal that is received after that date or that otherwise does not meet the requirements for shareholder proposals established
by the SEC or set forth in our By-Laws.
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PROPOSAL 1ELECTION OF DIRECTORS
Our Board is divided into three classes. Nominees Mitchell I. Quain, Kyle H. Seymour and Richard L. Simons are
Class I directors, and if elected at the Meeting, will serve a term of three years expiring at the 2013 Annual Meeting, or when their respective successors have been duly elected and qualified.
The
following sets forth with respect to each nominee for director and each director continuing in office such person's length of service as a director, age, principal occupation during
the past five years, other positions such person holds with the Company, if any, and other information regarding the experience of the director.
Nominees for Election as Class I Directors:
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Name and Age
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Biographical Data
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Length of Service
as Director and
Expiration of Term
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Mitchell I. Quain
(Age 58)
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Since 2008 Mr. Quain has been a Managing Director of ACI Capital Corp., a private investment firm. From 2006 to 2008,
he was a Senior Director of ACI Capital Corp. From 2002 to 2005, he was Chairman of Register.Com, Inc., an internet services provider, and from 1997 to 2001 he was employed with ABN AMRO and its predecessors in several capacities including
Vice Chairman. Mr. Quain has a M.B.A. degree from the Harvard Business School. Mr. Quain is Chairman of the Board of Directors of Magnetek, Inc. a publicly-traded manufacturer of digital power and motion control systems, a director of
Titan International, Inc. a publicly-traded supplier of wheel and tire assemblies and a director of HEICO Corporation a publicly-traded manufacturer of jet engine, aircraft component replacement parts and various types of electronic equipment
for the aviation, defense, space, medical, telecommunications and electronics industries. He is a member of Hardinge's Compensation and Investment Committees. Mr. Quain's working knowledge of capital markets gained from his experiences as an
investment banker, and his service as a director of other publicly-traded manufacturers, offer a valuable perspective to the Board of Directors.
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Director since 2004; term expires 2010
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Name and Age
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Biographical Data
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Length of Service
as Director and
Expiration of Term
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Kyle H. Seymour
(Age 49)
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Since 2002 Mr. Seymour has been Chairman, President and Chief Executive Officer of Xtek, Inc., a privately-held manufacturer of custom
machined and heat treated industrial components. From 2000 to 2002, he was a Senior Vice President with UNOVA Corporation, a publicly-traded machine tool manufacturer. Mr. Seymour has a M.B.A. from the Harvard Business School. He is Hardinge's
Chairman of the Board of Directors, Lead Independent Director, Chairman of the Nominating and Governance Committee and a member of the Compensation Committee. Mr. Seymour's service as chief executive officer of another manufacturing company, and
his prior experience as an executive in the machine tool industry, qualify him to serve on Hardinge's Board of Directors.
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Director since 2004; term expires 2010
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Richard L. Simons
(Age 54)
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Mr. Simons has served as Hardinge's President and Chief Executive Officer since May, 2008 and was the Company's Senior Vice
President/Chief Operating Officer March to May, 2008. Prior to rejoining Hardinge in March 2008, he was Vice President and Corporate Controller at Carpenter Technology, a publicly-traded specialty steel manufacturer, from July, 2005 to February,
2008. Mr. Simons originally joined Hardinge in 1983, holding the positions of Executive Vice President/Chief Financial Officer of Hardinge Inc. from 2000 to July, 2005; Senior Vice President/Chief Financial Officer in 1999; Vice President
of Finance in 1996, and Controller in 1986. Mr. Simons previously served on the Company's Board of Directors from February, 2001 to July, 2005. Mr. Simons has a M.B.A. degree from the Rochester Institute of Technology. Mr. Simons' vast
experience in manufacturing, finance, and his long history with Hardinge, strengthen the Board's collective ability to manage the Company's business.
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Director since 2008; term expires 2010
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THE BOARD RECOMMENDS A VOTE FOR ALL NOMINEES.
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Directors Continuing in Service:
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Name and Age
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Biographical Data
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Length of Service
as Director and
Expiration of Term
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Class II Directors:
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Daniel J. Burke
(Age 69)
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Mr. Burke has served since 1988 as President and Chief Executive Officer of Swift Glass Co., Inc., a
privately-held fabricator of glass component parts. Mr. Burke has a B.S. degree from Georgetown University. He is Chairman of Hardinge's Compensation Committee and a member of the Nominating and Governance Committee and the Audit Committee.
Mr. Burke possesses particular knowledge and experience in manufacturing which bring a valuable perspective to the Board of Directors.
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Director since 1998; term expires 2011
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J. Philip Hunter
(Age 67)
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Mr. Hunter retired in 2006 as a partner in Sayles & Evans, a law firm in Elmira, New York, where he was a partner
for 38 years. Mr. Hunter has a juris doctorate degree from Cornell University. He is Hardinge's Secretary and a member of the Company's Investment Committee. Mr. Hunter has particular knowledge in legal, regulatory and human resource
affairs that strengthen the Board's collective ability to manage the Company.
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Director since 1992; term expires 2011
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Name and Age
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Biographical Data
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Length of Service
as Director and
Expiration of Term
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Class III Directors:
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Douglas A. Greenlee
(Age 62)
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Mr. Greenlee is the Supervisor of the Psychological Rehabilitation Program of Way Station, Inc., a not-for-profit
behavior health organization in which he has held various other positions since 2003. Mr. Greenlee was employed by the Company as Vice President, Business Development from June, 1992 to April, 1999. He is an attorney, certified public accountant
and former owner of Harpers Ferry Wood Products. Mr. Greenlee has a juris doctorate degree from Georgetown University. Mr. Greenlee is Chairman of Hardinge's Investment Committee and a member of the Audit and Nominating and Governance
Committees. Mr. Greenlee has particular skills and experiences in accounting, finance and legal affairs that qualify him to serve as a director.
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Director since 1979; term expires 2012
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Name and Age
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Biographical Data
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Length of Service
as Director and
Expiration of Term
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John J. Perrotti
(Age 49)
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Mr. Perrotti is President and Chief Executive Officer of Gleason Corporation, a privately-held manufacturer of gear production equipment
headquartered in Rochester, New York. He also serves as a director of Gleason Corporation and has held various other positions with the company including Chief Operating Officer (2005), Executive Vice President and Chief Financial Officer (2002-2004),
Treasurer (1997-2004) and Vice President-Finance (1995-2002). Mr. Perrotti has a M.B.A. degree from the University of Rochester. In addition to offering his perspective as chief executive officer of a manufacturing company, Mr. Perrotti is
qualified to serve as a director because he is an "audit committee financial expert" as defined by SEC rules and, as such, serves as Chairman of Hardinge's Audit Committee. Mr. Perrotti is also a member of the Investment Committee.
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Director since 2003; term expires 2012
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CORPORATE GOVERNANCE
Our business, property and affairs are managed by, or are under the direction of, our Board pursuant to New York Business Corporation
Law and our By-Laws. Members of the Board are kept informed of Hardinge's business through discussions with the Chief Executive Officer, the Chief Financial Officer, and other key members
of management, by reviewing materials provided to them and by participating in meetings of the Board and its several committees.
Board Meetings
The Board held nine scheduled meetings during the year ended December 31, 2009. All members of the Board attended at least 75%
of the aggregate number of Board meetings and meetings of committees of which they are members held during 2009.
Board Committees
We have four standing Board committees: Audit, Compensation, Nominating and Governance, and Investment. Each standing committee's
written charter, as adopted by the Board, is available on our website at
www.hardinge.com
under the heading "Investor Relations."
Audit Committee
The Audit Committee met four times during 2009. The current members of our Audit Committee are Messrs. Perrotti (Chairman),
Burke and Greenlee. The Audit Committee, which has been established in accordance with Section 3(a)(58)(A) of the Securities Exchange Act of 1934, as amended, assists the Board in fulfilling
its responsibilities for generally overseeing the Company's financial reporting processes and the audit of the Company's financial statements, including the integrity of the Company's financial
statements, the Company's compliance with legal and regulatory requirements, the qualifications and independence of the Company's independent auditor, the performance of the independent auditor, and
risk assessment and risk management. Among other things, the Audit Committee prepares the Audit Committee Report for inclusion in the annual proxy statement; annually reviews its charter and
performance; appoints, evaluates and determines the compensation of our independent auditor; reviews and approves the scope of the annual audit, the audit fee and the financial statements; reviews the
Company's disclosure controls and
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procedures,
internal controls, and corporate policies with respect to financial information and earnings guidance; reviews regulatory and accounting initiatives; oversees the Company's compliance
programs with respect to legal and regulatory requirements; oversees investigations into complaints concerning financial matters; reviews other risks that may have a significant impact on the
Company's financial
statements; and reviews SEC filings. The Audit Committee works closely with management as well as the independent auditor. The Audit Committee has the authority to obtain advice and assistance from,
and receive appropriate funding from the Company for, outside legal, accounting or other advisors as the Audit Committee deems necessary to carry out its duties. The independent auditor regularly
meets privately with the Audit Committee and has unrestricted access to this Committee. The Audit Committee also works closely with the Company's internal auditor, including reviewing and approving
the internal auditor's work plan, assessing the internal auditor's work product, and making recommendations for follow-up or additional audit work. The Company's internal auditor meets
with the Audit Committee outside the presence of management and has unrestricted access to the Audit Committee.
Compensation Committee
The Compensation Committee met five times during 2009. The current members of the Compensation Committee are Messrs. Burke
(Chairman), Quain and Seymour. The Compensation Committee reviews and recommends to the independent directors salaries and bonuses of all executive officers and also administers the Company's 2002
Incentive Stock Plan and grants stock options and restricted stock awards under that plan. Other specific duties include reviewing and approving objectives relevant to executive officer compensation;
evaluating performance and determining the compensation of executive officers in accordance with those objectives; overseeing the Company's equity-based and incentive compensation plans; reviewing
total compensation of senior managers of the Company and its subsidiaries; establishing compensation policies and practices for service on the Board and its committees; developing guidelines for and
monitoring director and executive stock ownership; reviewing employment agreements for executive officers and making recommendations about such agreements to the independent directors and annually
evaluating its performance and its charter.
Nominating and Governance Committee
The Nominating and Governance Committee met two times during 2009. The current members of the Nominating and Governance Committee are
Messrs. Seymour (Chairman), Burke and Greenlee. The Nominating and Governance Committee is expected to identify, evaluate and recommend nominees for the Board of Directors for purposes of each
annual meeting of shareholders and evaluate the composition and organization of the Board and its committees. The Nominating and Governance Committee also develops and regularly reviews corporate
governance principles and related policies for approval by the Board; oversees the organization of the Board to discharge the Board's duties and responsibilities properly and efficiently; and sees
that proper attention is given and effective responses are made to shareholder concerns regarding corporate governance. Other specific duties and responsibilities of the Nominating and Governance
Committee include: overseeing succession planning, annually assessing the size and composition of the Board, including developing and reviewing director qualifications for approval by the Board;
identifying and recruiting new directors and considering candidates proposed by shareholders; recommending assignments of directors to
committees to ensure that committee membership complies with applicable laws and listing standards; conducting a preliminary review of director independence and financial literacy and expertise of
Audit Committee members; overseeing director orientation and continuing education; overseeing the self-evaluation of the Board and its committees; and annually evaluating the Chief
Executive Officer in conjunction with the Compensation Committee with input from all Board members. The Nominating and Governance Committee also administers the Company's Related Party Transaction
Policy.
It
is the policy of the Nominating and Governance Committee to consider both recommendations and nominations for candidates to the Board submitted by our shareholders. Shareholder
recommendations for
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candidates
to the Board must be directed in writing to the Chairman of the Board, Hardinge Inc., One Hardinge Drive, Elmira, NY 14902-1507, and must include: the candidate's name,
age, business address and residence address, the candidate's principal occupation or employment, the number of shares of the Company which are beneficially owned by the candidate, a description of all
arrangements or understandings between the shareholder making such nomination and each candidate and any other person or persons (naming such person or persons) pursuant to which the nominations are
to be made by the shareholder, detailed biographical data and qualifications and information regarding any relationships between the candidate and the Company within the last three years, and any
other information relating to such nominee that is required to be disclosed in solicitations of proxies for elections of directors, or is otherwise required, in each case pursuant to
Regulation 14A under the Securities Exchange Act of 1934, as amended. A shareholder's recommendation must also set forth: the name and address, as they appear on the Company's books, of the
shareholder making such recommendation, the class and number of shares of the Company which are beneficially owned by the shareholder and the date such shares were acquired by the shareholder, any
material interest of the shareholder in such nomination, any other information that is required to be provided by the shareholder pursuant to Regulation 14A under the Securities Exchange Act of
1934, as amended, in his capacity as a proponent to a shareholder proposal, and a statement from the recommending shareholder in support of the candidate, references for the candidate, and an
indication of the candidate's willingness to serve, if elected.
Our
By-Laws establish an advance notice procedure with regard to certain matters, including shareholder proposals and director nominations, which are properly brought before
an annual meeting of shareholders. To be timely, a shareholder's notice must be delivered to, or mailed and received at, the Company's principal executive offices not less than 120 calendar days prior
to the date proxy statements were mailed to shareholders in connection with the previous year's annual meeting of shareholders. In the event that no annual meeting was held in the previous year or the
date of the annual meeting has been changed by more than thirty (30) days from the date contemplated at the time of the previous year's proxy statement, notice by the shareholder, to be timely,
must be so received a reasonable time before the solicitation is made.
Except
as may be required by rules promulgated by NASDAQ, the SEC, or other applicable law, there are currently no specific, minimum qualifications that must be met by each candidate for
the Board,
nor are there specific qualities or skills that are necessary for one or more of the members of the Board to possess.
In
identifying and evaluating the individuals that it recommends that the Board select as director nominees, the Nominating and Governance Committee utilizes the following
process:
-
-
The Committee reviews the qualifications of any candidates who have been properly recommended or nominated by the
shareholders, as well as those candidates who have been identified by management, individual members of the Board or, if the Committee determines, a search firm. During 2009, no third party fee was
paid to assist in identifying or evaluating nominees.
-
-
The Committee evaluates the performance and qualifications of individual members of the Board eligible for
re-election at the annual meeting of shareholders.
-
-
The Committee considers the suitability of each candidate, including the current members of the Board, in light of the
current size and composition of the Board. In evaluating the suitability of the candidates, the Committee considers many factors, including, among other things, issues of character, judgment,
independence, age, expertise, breadth of experience, length of service and other commitments. The Committee evaluates such factors, among others, and considers each individual candidate in the context
of the current perceived needs of the Board as a whole.
-
-
After such review and consideration, the Committee recommends that the Board select the slate of director nominees.
10
Table of Contents
The
Committee has not adopted a specific diversity policy with respect to the filling of vacancies on the Board of Directors. The Committee recognizes the importance of including
candidates who will provide a diversity of perspectives.
Investment Committee
The Investment Committee met five times during 2009. The current members of the Investment Committee are Messrs. Greenlee
(Chairman), Hunter, Perrotti and Quain. The Investment Committee performs several responsibilities with respect to the Company's U.S. pension and retirement plans including: review of investment
objectives and policies; review of the selection and retention of trustees, custodians, investment managers and other service providers; and review of allocation among asset classes and investment
performance compared to appropriate benchmarks.
Director Independence
The Board makes an annual determination regarding the independence of each of our directors. The Board has determined that, as of
January 1, 2010, Messrs. Burke, Greenlee, Hunter, Perrotti, Quain and Seymour are "independent" within the meaning of the rules of NASDAQ and all other applicable laws and regulations.
The
Board determined that Mr. Simons is not independent because he is an executive officer of Hardinge.
Each
member of the Board's Audit, Compensation, and Nominating and Governance Committees is independent within the meaning of the rules of NASDAQ and all other applicable laws and
regulations.
Board Leadership
In accordance with the Company's Corporate Governance Guidelines, the Board of Directors may designate a non-employee
director to serve in a lead capacity to coordinate the activities of the other non-employee directors and to perform such other duties and responsibilities as the Board of Directors may
determine. The guidelines further provide that if Hardinge's Chairman of the Board is not also an executive officer of the Company, then the
Chairman will perform the duties of the Lead Independent Director. Under these guidelines, in May 2008, the Company separated the role of Chairman of the Board of Directors from that of Chief
Executive Officer. Since then, Mr. Seymour, an independent director, has served as Chairman of Hardinge's Board of Directors and Lead Independent Director. The Board of Directors believes that
the separation of the roles of Chairman and Chief Executive Officer is an appropriate structure for the Company because it increases the involvement and voice of the independent directors, facilitates
communication and constructive debate within the Board and between management and the Board, and enhances the accountability of senior management to the independent directors.
The
responsibilities of the Lead Independent Director, when performed by the Chairman, include the following:
-
-
Establishing an appropriate schedule of Board meetings and approving the information, agenda and meeting schedules.
-
-
Ensuring the quality, quantity and timeliness of the information submitted by the Company's management that is necessary
or appropriate for the non-employee directors to effectively perform their duties.
-
-
Developing agendas for and presiding over executive sessions of the Board's non-employee
directors.
-
-
Serving as principal liaison between the non-employee directors and management.
11
Table of Contents
Executive Sessions of Non-Employee Directors
Non-employee Board members periodically meet without management present from time to time as determined by the Lead
Independent Director either at the time of regularly scheduled Board Meetings, for which meetings the Directors are not compensated, or at other times between such meetings, for which meetings, if
present, the Directors are compensated at the then applicable fee for committee meetings. The Chairman, Mr. Seymour, presides over meetings of the non-employee Directors. The
non-employee directors met six times during 2009.
The Board's Role in Risk Oversight
Our Board is actively involved in overseeing our risk management. Operational and strategic presentations by senior management to the
Board include consideration of the challenges and risks to our business, and the Board and management actively engage in discussion on these topics. Senior management provides detailed reports on
specific risk management issues when requested by the Board or otherwise deemed appropriate by management. Outside counsel and other advisors participate in these reports as appropriate.
The
Audit Committee regularly reviews risk assessment and risk management. It reviews management's assessment of the effectiveness of internal control over financial reporting as of the
end of the each fiscal year and the independent auditor's report on management's assessment and determines appropriate actions to address identified weaknesses. The Committee also discusses the
Company's policies with respect to risk assessment and risk management and regularly reviews Enterprise Risk Management (ERM) issues associated with the Company. The Company's Internal Auditor works
with management to prioritize business risks then meets regularly with the Committee to provide reports.
Communications with Directors
Shareholders may communicate concerns to any director, committee member or the Board by writing to the following address:
Hardinge Inc. Board of Directors, Hardinge Inc., One Hardinge Drive, Elmira, New York 14902-1507, Attention: Corporate
Secretary. Please specify to whom your correspondence should be directed. The Corporate Secretary has been instructed by the Board to promptly forward all correspondence (except advertising material)
to the relevant director, committee member or the full Board, as indicated in the correspondence.
Audit Committee Financial Expert
The Board has determined that at least one member of the Audit Committee, John J. Perrotti, is an Audit Committee Financial Expert for
purposes of the SEC rules and NASDAQ rules.
Policy Regarding Directors' Attendance at Annual Meetings
Hardinge Inc. has a policy that every director and nominee for director will attend our Annual Meeting of shareholders unless
unavoidable circumstances, business or personal, arise. All of the Board Members attended the 2009 Annual Meeting with the exception of Mitchell I. Quain. Mr. Quain was unable to attend the
2009 Annual Meeting due to illness.
Code of Conduct
Our Board has adopted the Code of Conduct for Directors and Executive Officers and the Code of Ethics for Senior Financial Officers
which supplement the Code of Conduct governing all employees and directors. Copies of these policies are available on our website at
www.hardinge.com
.
We will promptly disclose any amendments to, or waivers from, these policies on our website. During 2009, no amendments to or waivers of the provisions of these policies were made with respect to any
of our directors, executive officers or senior financial officers.
12
Table of Contents
PROPOSAL 2RATIFICATION OF THE APPOINTMENT OF
INDEPENDENT AUDITOR
The Board is seeking shareholder ratification of the appointment of Ernst & Young LLP as the Company's independent
auditor for the year ending December 31, 2010.
The
Audit Committee of the Board has reviewed and evaluated all criteria it considered relevant in assessing the performance of Ernst & Young LLP, such as the quality of
its audit work, its knowledge of the industry and the Company's affairs, the availability of its professional advice on a timely basis and the reasonableness of its fees. Based upon such review and
evaluation, the engagement of Ernst & Young LLP has been approved by the Audit Committee. If the Company's shareholders do not ratify the appointment of Ernst & Young LLP,
the appointment of an independent auditor will be reconsidered by the Audit Committee. Even if the appointment is ratified, the Audit Committee in its discretion may
nevertheless appoint another independent auditor at any time during the year if the Audit Committee determines such a change would be in the best interests of our shareholders and the Company.
It
is expected that representatives of Ernst & Young LLP will attend the Meeting and be available to make a statement or respond to appropriate questions.
THE BOARD RECOMMENDS A VOTE FOR RATIFICATION OF ERNST & YOUNG LLP AS THE COMPANY'S INDEPENDENT AUDITOR.
Independent Auditor Information
The Company incurred the following fees for services performed by Ernst & Young LLP in 2009 and 2008:
|
|
|
|
|
|
|
|
|
|
2009
|
|
2008
|
|
Audit Fees
(1)
|
|
$
|
809,040
|
|
$
|
929,861
|
|
Audit Related Fees
(2)
|
|
|
23,027
|
|
|
28,409
|
|
Tax Fees
(3)
|
|
|
50,484
|
|
|
16,018
|
|
All Other Fees
(4)
|
|
|
21,664
|
|
|
35,988
|
|
|
|
|
|
|
|
Total
|
|
$
|
904,215
|
|
$
|
1,010,276
|
|
|
|
|
|
|
|
-
(1)
-
Consists
of aggregate fees billed or expected to be billed by Ernst & Young LLP for professional services rendered for the audit of the
Company's annual financial statements for each of the years ended December 31, 2009 and 2008, for review of the financial statements included in the Company's Quarterly Reports on
Form 10-Q for each of those years, and for services that are normally provided in connection with statutory and regulatory filings. The amount also includes fees billed for the
audit of internal control over financial reporting required by Section 404 of the Sarbanes-Oxley Act of 2002.
-
(2)
-
Consists
of aggregate fees billed or expected to be billed by Ernst & Young LLP for assurance and related services reasonably related to the
performance of the audit or review of the Company's financial statements for each of the years ended December 31, 2009 and 2008, and not included in the Audit Fees listed above. These services
include audits of the Company's foreign employee benefit plans.
-
(3)
-
Consists
of aggregate fees billed or expected to be billed by Ernst & Young LLP for tax compliance, tax advice and tax planning for each of
the fiscal years ended December 31, 2009 and 2008. These services included tax return preparation, and other U.S. and non-U.S. tax advisory and tax compliance services.
-
(4)
-
These
are fees for other permissible work performed by Ernst & Young LLP that does not meet the above category description. This includes a
transfer pricing analysis in 2009 and 2008.
13
Table of Contents
The
Audit Committee has the sole and direct authority to engage, appoint and replace other independent auditors. In addition, every engagement of Ernst & Young LLP to
perform audit or non-audit services on behalf of the Company or any of its subsidiaries requires pre-approval from the Audit Committee before Ernst & Young LLP is
engaged to provide those services. As a result, for 2009 and 2008, the Audit Committee approved all services performed by Ernst & Young LLP on behalf of the Company and its subsidiaries.
Vote Required
The affirmative vote of a majority of the votes cast at the Meeting is required for ratification of the appointment of Ernst &
Young LLP.
REPORT OF THE AUDIT COMMITTEE
OF THE BOARD OF DIRECTORS
The Audit Committee represents and assists the Board in fulfilling its responsibilities for general oversight of the integrity of the
Company's financial statements, the Company's compliance with legal and regulatory requirements, the independent auditor's qualifications and independence, the performance of the Company's independent
auditors, risk assessment and risk management, and oversight of treasury matters. The Audit Committee manages the Company's relationship with its independent auditor, which reports directly to the
Audit Committee. The Audit Committee has the authority to obtain advice and assistance from outside legal, accounting or other advisors as the Audit Committee deems necessary to carry out its duties
and receives appropriate funding, as determined by the Audit Committee, from the Company for such advice and assistance.
The
Audit Committee met privately at its regular meetings with the independent auditor, the Company's chief executive officer and chief financial officer and the Company's internal
auditor, each of whom has unrestricted access to the Audit Committee. The Audit Committee held four meetings during 2009.
The
Company's management is primarily responsible for the Company's internal control and financial reporting process. The Company's independent auditor, Ernst & Young LLP,
is responsible for performing an independent audit of the Company's consolidated financial statements and issuing opinions on the conformity of those audited financial statements with United States
generally accepted accounting principles, the effectiveness of the Company's internal control over financial reporting and management's assessment of the internal control over financial reporting. The
Audit Committee monitors the Company's financial reporting process and reports to the Board on its findings.
The
Audit Committee hereby reports as follows:
-
1.
-
The
Audit Committee has reviewed and discussed the audited financial statements with the Company's management.
-
2.
-
The
Audit Committee has discussed with the independent auditor the matters required to be discussed by the statement on Auditing Standards No. 61, as
amended
(AICPA Professional Standards
, Vol. 1. AU Section 380) as adopted by the Public Company Accounting Oversight Board in
Rule 3200T.
-
3.
-
The
Audit Committee has received the written disclosures and the letter from the independent auditor required by the applicable requirements of the Public
Company Accounting Oversight Board regarding the independent auditor's communications with the Audit Committee concerning independence, and has discussed with the independent auditor the independent
auditor's independence.
14
Table of Contents
-
4.
-
Based
on the review and discussions referred to in paragraphs (1) through (3) above, the Audit Committee recommended to the Board, and the
Board has approved, that the audited financial statements be included in the Company's Annual Report on Form 10-K for the year ended December 31, 2009, for filing with the
Securities and Exchange Commission.
The
Audit Committee has numerous oversight responsibilities beyond those related to the audited financial statements and the retention and oversight of the Company's independent auditor.
The Committee's charter, which is available at the Company's website (
www.hardinge.com
) under the heading "Investor Relations," describes those other
responsibilities.
Members
of the Audit Committee rely, without independent verification, on the information and representations provided to them by management and on the representations made to them by
the independent auditor. Accordingly, the oversight provided by the Audit Committee should not be considered as providing an independent basis for determining that management has established and
maintained appropriate internal control over financial reporting, that the financial statements have been prepared in accordance with accounting principles generally accepted in the United States, or
that
the audit of the Company's financial statements by the independent auditor has been carried out in accordance with auditing standards generally accepted in the United States.
|
|
|
|
|
Members of the Audit Committee:
|
|
|
John J. Perrotti (Chairman)
|
|
|
Daniel J. Burke
|
|
|
Douglas A. Greenlee
|
This report shall not be deemed to be incorporated by reference by any general statement incorporating this proxy statement by reference into any filing under the
Securities Act of 1933, as amended, or the Securities Exchange Act of 1934, as amended, and shall not otherwise be deemed to be filed under such acts.
15
Table of Contents
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS
Paragraphs (a) and (b) below set forth information about the beneficial ownership of Hardinge's Common Stock. Unless
otherwise indicated, the persons named have sole voting and investment power with respect to the shares listed.
(a)
To the knowledge of management, the following owned 5% or more of Hardinge's outstanding shares of Common Stock as of March 9, 2010:
|
|
|
|
|
|
|
|
Name and Address
of Beneficial Owner
|
|
Shares Owned and Nature
of Beneficial Ownership
|
|
Percent of
Class
|
|
Franklin Resources, Inc.
One Franklin Parkway
San Mateo, CA 94403
|
|
|
1,200,000
|
(1)
|
|
10.3
|
%
|
Royce & Associates, LLC
745 Fifth Avenue
New York, NY 10151
|
|
|
1,128,332
|
(2)
|
|
9.7
|
%
|
Dimensional Fund Advisors LP
Palisades West, Building One
6300 Bee Cave Road
Austin, TX 78746
|
|
|
901,431
|
(3)
|
|
7.8
|
%
|
FMR LLC
82 Devonshire Street
Boston, MA 02109
|
|
|
606,276
|
(4)
|
|
5.2
|
%
|
(b)
To the knowledge of management, the number of shares of Hardinge's Common Stock owned by the directors, by certain executive officers, and by all such directors and executive
officers as a group, as of March 9, 2010, is as follows:
|
|
|
|
|
|
|
|
Name
|
|
Shares Owned
and Nature
of Beneficial
Ownership
(5)(6)
|
|
Percent
of
Class
(7)
|
|
Directors
|
|
|
|
|
|
Daniel J. Burke
|
|
|
32,700
|
(8)
|
|
|
|
Douglas A. Greenlee
|
|
|
25,162
|
|
|
|
|
J. Philip Hunter
|
|
|
46,693
|
|
|
|
|
John J. Perrotti
|
|
|
18,607
|
|
|
|
|
Mitchell I. Quain
|
|
|
25,364
|
|
|
|
|
Kyle H. Seymour
|
|
|
25,423
|
|
|
|
|
Executive Officers
|
|
|
|
|
|
(*also serves as director)
|
|
|
|
|
|
|
|
Richard L. Simons*
|
|
|
93,930
|
|
|
|
|
Edward J. Gaio
|
|
|
28,133
|
|
|
|
|
James P. Langa
|
|
|
21,740
|
|
|
|
|
Douglas C. Tifft
(9)
|
|
|
83,719
|
|
|
|
|
All directors and executive officers as a Group (ten persons)
|
|
|
401,471
|
|
|
3.46
|
%
|
-
(1)
-
Based
on information reported on a Schedule 13G/A filed with the Securities and Exchange Commission on February 2, 2010 by Franklin
Resources, Inc., Charles B. Johnson, Rupert H. Johnson, Jr. and Franklin Advisory Services, LLC identifying each as a beneficial owner of 1,200,000
16
Table of Contents
shares
and identifying Franklin Advisory Services, LLC as having sole voting power and sole dispositive power with respect to such shares.
-
(2)
-
Based
upon information reported on a Schedule 13G/A filed with the Securities and Exchange Commission on January 25, 2010 by Royce &
Associates, LLC, identifying Royce & Associates, LLC as the beneficial owner of, and having sole voting power and sole dispositive power with respect to, 1,128,332 shares.
-
(3)
-
Based
on information reported on a Schedule 13G/A filed with the Securities and Exchange Commission on February 8, 2010 by Dimensional Fund
Advisors LP, identifying Dimensional Fund Advisors LP as the beneficial owner of, and having sole dispositive power over, 901,431 shares and as having sole voting power over 879,923
shares.
-
(4)
-
Based
on information reported on a Schedule 13G filed with the Securities and Exchange Commission on February 16, 2010 by FMR LLC,
identifying each of Edward C. Johnson 3d, FMR LLC, Fidelity Management & Research Company and Fidelity Low-Priced Stock Fund as a beneficial owner of 606,276
shares and identifying Edward C. Johnson 3d and FMR LLC as having sole dispositive power over 606,276 shares.
-
(5)
-
Includes
shares of Common Stock, subject to forfeiture and restrictions on transfer, granted under Hardinge's 2002 Incentive Stock Plan as well as options
to purchase shares of Common Stock exercisable within 60 days issued under these plans. Messrs. Burke, Greenlee, Hunter, Perrotti, Quain and Seymour have the right to purchase 4,500,
4,500, 4,500, 1,500, 1,500 and 1,500 shares, respectively, pursuant to such options. Messrs. Simons and Gaio have the right to purchase 11,000 and 4,333 shares, respectively, pursuant to such
options. All directors and executive officers as a group hold options to purchase 33,333 such shares.
-
(6)
-
Includes
shares of Common Stock held by Vanguard Fiduciary Trust Company as the trustee of Hardinge's Retirement Plan for the benefit of the members of the
group, who may instruct the trustee as to the voting of such shares. If no instructions are received, the trustee votes the shares in the same proportion as it votes the shares for which instructions
were received. The power to dispose of shares of Common Stock is also restricted by the provisions of the Plan. The trustee holds for the benefit of Messrs. Simons and Tifft, and all executive
officers as a group, the equivalent of 804, 1,451, and 2,255 shares, respectively.
-
(7)
-
Unless
otherwise indicated, does not exceed 1%.
-
(8)
-
Includes
150 shares held by Mr. Burke's spouse, as to which Mr. Burke disclaims beneficial ownership.
-
(9)
-
Includes
5,554 shares of Common Stock that are held in escrow by a creditor of Mr. Tifft as security for a promissory note in the amount of $75,000.
SECTION 16(A) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934, as amended, requires Hardinge's directors and certain of its officers to
file reports of their ownership of Hardinge's Common Stock and of changes in such ownership with the SEC and the NASDAQ. Regulations also require Hardinge to identify in this proxy statement any
person subject to this requirement who failed to file any such report on a timely basis.
To
Hardinge's knowledge, based solely on its review of the copies of such reports furnished to Hardinge and written representations that no other reports were required, during the fiscal
year ended December 31, 2009, all Section 16(a) filing requirements applicable to its officers, directors, and greater than ten-percent beneficial owners were met.
17
Table of Contents
EXECUTIVE COMPENSATION
Compensation Discussion and Analysis
Subsequent sections of this proxy statement provide specific information about compensation to the following executive officers of
Hardinge (our named executive officers) for the year ended December 31, 2009 and prior years:
-
-
Richard L. Simons, age 54President and Chief Executive Officer. Mr. Simons has served as an executive
officer of Hardinge since March 2008.
-
-
Edward J. Gaio, age 56Vice President and Chief Financial Officer, whose appointment to these positions was
effective March 3, 2008.
-
-
James P. Langa, age 51Vice President Global Engineering, Quality and Strategic Sourcing. Mr. Langa has
served as an officer of Hardinge since 2007.
-
-
Douglas C. Tifft, age 55Senior Vice PresidentAdministration. Mr. Tifft has served as an
executive officer of Hardinge since 1988.
To
supplement the information presented in the compensation tables and other data presented in this proxy statement, the following is an overview and analysis of our compensation
programs and policies for our named executive officers.
Compensation Philosophy, Objectives and Methodology
The primary goals of our executive compensation programs are:
-
-
motivation of our executive officers to cause the Company to achieve the best possible financial and operational results;
-
-
attraction and retention of high quality executives who can provide effective leadership, consistency of purpose and
enduring relations with relevant stakeholders; and
-
-
alignment of long-term interests of our executive officers with those of our shareholders.
In
making decisions about total compensation to each executive officer, we consider Company performance against internal plans, Company performance within the context of our peer group,
and individual performance against specific job responsibilities. Company performance is measured by revenues, earnings, return on investment and shareholder return. We do not employ a specific
formula for taking any of these factors into account except that a portion of the short term incentive bonus is based on pre-established financial performance objectives. Rather, we make a
subjective determination regarding total compensation packages for our executive officers after considering these factors in the aggregate.
We
benchmark our executive compensation programs against published surveys and various other sources such as proxy disclosures, executive search firms and published industry data. Our
use of these sources for benchmarking purposes is incorporated into the subjective determination regarding the total compensation packages for our executive officers and principally serves to ensure
that determinations made regarding these compensation packages are consistent with general compensation trends and compensation arrangements for executives at similarly situated companies. We also
compare our executive compensation programs to policies and practices of other companies including Ducommun Incorporated, Flow International Corporation, Hurco Companies Inc., MTS Systems
Corporation, NN, Inc., Newport Corporation and Zygo Corporation. We refer to these other companies as our "peer group" for executive compensation purposes. The companies included in our peer
group were selected based on comparability to Hardinge with respect to market capitalization, sales, manufactured products and international presence.
18
Table of Contents
Finally,
we evaluate the relativity of compensation among our executive officers with a view to ensure that differences properly reflect differences in title, job responsibilities,
performance and seniority.
The
Compensation Committee does not rely on an external compensation consultant for the purposes of determining or recommending the amount or form of senior executive or director
compensation. Hardinge obtains market data from Watson Wyatt Data Services. Watson Wyatt's data base is
comprised of widely available information and is accessible to its clients generally. The Committee relies upon this data for benchmarking purposes. However, Watson Wyatt does not make recommendations
to the Committee or the Company on the form, amount or design of executive compensation.
Compensation Program Components
The significant components of our compensation program for executive officers include base salary, short term incentive bonus, long
term incentive stock awards, supplemental executive retirement benefits and other benefits.
Base Salary
Base salary is a fixed, cash component of compensation, which is reviewed and adjusted annually. The goal of this component is to
provide Company executives with a stable, market-competitive base of income that is commensurate with an executive's skills, experience and contributions to the Company.
Short Term Incentive Bonus
Short term incentive bonus is an annual cash bonus under the Company's Cash Incentive Plan that is fully at risk for the executives.
For 2009, the independent directors, following the recommendation of the Compensation Committee, modified the Cash Incentive Plan to pay bonuses in the form of Company stock based upon operational
targets.
Long Term Incentive Stock Awards
Long term incentive stock awards, issued under the Company's 2002 Incentive Stock Plan, have three elements: restricted shares,
performance shares and stock options. Restricted shares and stock options are primarily intended to retain executives by providing a
compelling incentive for the participating executives to remain with the Company. Restricted shares and stock options also allow the Company to tie a portion of an executive's total compensation
directly to increase in shareholder value.
Performance
shares are intended to motivate executives to set and achieve long range strategic plans that improve the structural performance of the business and increase its intrinsic
value over a multi-year period. Performance shares vest only if the executive remains with the Company through the performance period and achieves the performance criteria specified by the
Committee at the time of grant.
Restricted
shares vest over time periods that are generally longer than the vesting periods for performance shares.
In
any given year, the Compensation Committee may elect to grant restricted shares, performance shares, stock options, a combination thereof, or the Committee may elect not to make any
long-term incentive stock awards, depending on the Committee's assessment of Company performance, business conditions, strategic goals and plans, executive retention risk, and aggregate
holdings by executive participants in the plan.
Supplemental Executive Retirement Benefits
Supplemental executive retirement benefits have two purposes: to offset statutory limits imposed on an executive as a participant in
the Company's defined benefit pension plan, and to provide an additional
19
Table of Contents
incentive
for retention in cases of executives with long standing company service. As of December 31, 2009, Mr. Simons was the only named executive officer participating in a
supplemental executive retirement benefits plan. Mr. Simons participates in a defined contribution supplemental executive retirement benefit plan.
Other Benefits
Miscellaneous other benefits include company car allowances, local club memberships, and compensation for relocation expenses. The
primary purposes of these benefits are to recruit qualified candidates to the generally rural locations of the Company's facilities, enhance the attractiveness of these locations, and to provide
convenient forums in which Company executives can meet and build good relations with customers and visitors.
Role of Executive Officers in Determining Compensation
The Compensation Committee, which consists exclusively of independent directors, evaluates compensation matters involving our executive
officers. The Compensation Committee determines all long term incentive stock awards without Board participation. With respect to all other executive compensation, the Compensation Committee
recommends action, as appropriate, to the independent directors. The chief executive officer plays an active role in preparing information for the Committee's review and in preparing recommendations
for the Committee's and the independent directors' consideration.
For
the chief executive officer and other executive officers, the Committee evaluates, establishes, and recommends to the independent directors the base salary and targets and awards
under the Cash Incentive Plan. The chief executive officer contributes to the establishment of both short term and other performance goals and objectives; however, the Committee independently
assesses, and adjusts as appropriate, all performance goals and objectives before referring them to the independent directors for approval.
The
chief executive officer is not present during the Compensation Committee's deliberations of its recommendations to the independent directors with respect to the chief executive
officer's compensation. Likewise, the independent directors' determination of the chief executive officer's compensation occurs outside the presence of the chief executive officer.
2009 Compensation of Executive Officers
On December 8, 2008, the Compensation Committee approved base salary increases for Messrs. Gaio, Langa and Tifft.
Effective January 1, 2009, Mr. Gaio's base salary increased
7.3% from $205,000 to $220,000, Mr. Langa's salary increased 3.0% from $200,000 to $206,000 and Mr. Tifft's salary increased 3.1% from $178,500 to $184,000. The Committee's adjustment to
Mr. Gaio's base salary was intended to bring Mr. Gaio's base salary within the Company's target range for the position of Chief Financial Officer.
In
February 2009, in response to deteriorating business conditions and consistent with the Company's resultant cost reduction initiative, the base salaries of Messrs. Simons,
Gaio, Langa and Tifft were reduced by 5%. In May, 2009, the Board effected another 5% decrease to the base salaries of Messrs. Simons, Gaio, Langa and Tifft.
On
February 20, 2009, the Compensation Committee, pursuant to the Company's 2002 Incentive Stock Plan, awarded to each of Messrs. Gaio, Langa and Tifft 5,000 restricted
shares. These awards are long term incentive awards intended to retain the services of the executives during a time when their base salaries have been reduced. These awards were not conditioned upon
the achievement of performance-based targets. These shares vest ratably over three years. With certain exceptions, each executive officer's share award is subject to complete forfeiture if prior to
February 20, 2012, he voluntarily terminates employment with the Company or is terminated for cause.
20
Table of Contents
On
March 11, 2009, the Compensation Committee recommended to the independent members of the Board of Directors terms and conditions for 2009 bonuses (payable in 2010) under the
Company's Cash Incentive Plan. The independent directors adopted the Compensation Committee's recommendations. Participants in the 2009 Cash Incentive Plan include Messrs. Simons, Gaio and
Tifft. Each participant was eligible to earn a bonus payable in shares of the Company's common stock based on the Company's performance against an established objective for the Company's earnings
before interest, depreciation and amortization for 2009 ("EBIDA"). Target bonuses per Messrs. Simons, Gaio and Tifft were 43,000 shares, 23,500 shares and 17,175 shares, respectively. Bonuses
may be less than the target bonuses, proportionately, to the extent the Company's actual EBIDA was less than the established EBIDA objective, provided, however, that no bonuses will be paid if the
Company failed to meet minimum EBIDA objectives adopted by the independent directors.
In
2009 the Company failed to meet the minimum EBIDA objectives. As a result, no awards will be paid to our executive officers under the 2009 Cash Incentive Plan.
In
December 2008, the Company made awards of performance shares to Messrs. Simons, Gaio, Langa and Tifft in the total amounts of 15,000 shares, 8,000 shares, 5,000 shares and
8,000 shares, respectively. The awards represent the total target award for each executive officer if the Company attains its EBITDA objectives in 2009, 2010 and 2011. Each executive officer's target
performance share award is
subject to adjustment based on the Company's EBITDA in each such year. The range of potential adjustments during the three year period is from complete forfeiture of the target performance share award
to a final award not exceeding 120% of the target award. Each executive officer's performance share award is also subject to complete forfeiture if prior to December 31, 2011 he voluntarily
terminates employment with the Company or is terminated for cause. The EBITDA objectives for 2009 were not attained and therefore, no performance shares were contingently allocated to our executive
officers. Messrs. Simons, Gaio, Langa and Tifft will have an opportunity to earn performance shares under this arrangement based on the Company's EBITDA in 2010 and 2011.
During
2009, the Company contributed $11,237 on behalf of Mr. Simons in connection with his active participation in a Company defined contribution supplemental executive
retirement benefit plan.
2010 Compensation Matters
No salary increases and no cash incentive programs have been approved for 2010 due to the difficult outlook for the machine tool
industry and its anticipated ongoing negative impact on the Company's performance.
On
January 6, 2010, the Company's Compensation Committee approved restricted common stock awards pursuant to the Company's 2002 Incentive Stock Plan to Messrs. Simons,
Gaio, Langa and Tifft of 16,100 restricted shares, 8,800 restricted shares, 8,240 restricted shares and 7,400 restricted shares, respectively. The awarded shares vest ratably over a
three-year period and are intended to be a retention incentive. The shares are forfeited if the recipient voluntarily leaves the Company during the three-year period. These
awards were not conditioned upon the achievement of performance-based targets.
21
Table of Contents
Summary Compensation Table
|
|
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|
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|
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|
|
|
|
|
|
Name and
Principal
Position
(a)
|
|
Year
(b)
|
|
Salary
($)
(c)
|
|
Bonus
($)
(d)
|
|
Stock
Awards
($)
(e)
(1)
|
|
Option
Awards
($)
(f)
(2)
|
|
Non-Equity
Incentive Plan
Compensation
($)
(g)
|
|
Change in
Pension
Value
($)
(h)
|
|
All Other
Compensation
($)
(i)
|
|
Total
($)
(j)
|
|
Richard L. Simons,
|
|
|
2009
|
|
|
299,813
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
35,840
|
(3)
|
|
14,721
|
(4)
|
|
350,374
|
|
|
President and Chief Executive Officer
|
|
|
2008
|
|
|
251,392
|
|
|
50,000
|
(5)
|
|
565,800
|
(6)
|
|
79,200
|
|
|
|
|
|
22,887
|
(7)
|
|
41,309
|
|
|
1,010,588
|
|
Edward J. Gaio,
|
|
|
2009
|
|
|
202,950
|
|
|
|
|
|
16,900
|
|
|
|
|
|
|
|
|
|
|
|
40,303
|
(8)
|
|
260,153
|
|
|
Vice President and Chief Financial Officer
|
|
|
2008
|
|
|
202,500
|
|
|
|
|
|
30,720
|
(9)
|
|
31,200
|
|
|
|
|
|
|
|
|
86,398
|
|
|
350,818
|
|
James P. Langa,
|
|
|
2009
|
|
|
190,035
|
|
|
|
|
|
16,900
|
|
|
|
|
|
31,288
|
|
|
|
|
|
17,762
|
(10)
|
|
255,985
|
|
|
Vice President Global Engineering, Quality and Strategic Sourcing
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Douglas C. Tifft,
|
|
|
2009
|
|
|
169,740
|
|
|
|
|
|
16,900
|
|
|
|
|
|
|
|
|
48,882
|
(11)
|
|
5,614
|
|
|
241,136
|
|
|
Senior Vice President
|
|
|
2008
|
|
|
178,500
|
|
|
|
|
|
30,720
|
(12)
|
|
|
|
|
|
|
|
41,625
|
(11)
|
|
4,864
|
|
|
255,709
|
|
|
Administration/Assistant Secretary
|
|
|
2007
|
|
|
171,600
|
|
|
|
|
|
88,300
|
|
|
|
|
|
15,444
|
|
|
177
|
|
|
5,191
|
|
|
280,712
|
|
-
(1)
-
The
amounts shown represent the aggregate grant date fair value of the restricted stock awarded to the executive officers computed in accordance with FASB
ASC Topic 718. See the notes to the Company's financial statements included in the Annual Report on Form 10-K for the year ended December 31, 2009 for a discussion of the
assumptions used to value stock awards.
-
(2)
-
The
option award amounts shown represent the aggregate grant date fair value of the options computed in accordance with FASB ASC Topic 718. The fair value
of the options on grant date was estimated using the Black-Scholes option pricing model with the following weighted average assumptions: risk free interest rate of 1.27%, dividend yield of 1.04%, a
volatility factor of 64.14% and a weighted average expected life of 10 years.
-
(3)
-
Amount
includes an increase of $24,603 attributable to the increase in the present value of the accumulated benefit under the Hardinge Inc. Pension
Plan and $11,237 contributed by the Company on behalf of Mr. Simons with respect to the nonqualified defined contribution supplemental executive retirement plan in which Mr. Simons is a
participant.
-
(4)
-
Amount
includes automobile allowance, costs of a medical examination, club membership, and contributions under the Company's deferred contribution plan.
-
(5)
-
Paid
upon Mr. Simons' commencement of employment in March 2008 as an inducement to rejoin the Company.
-
(6)
-
Amount
consists of (i) an award of common stock as a long-term incentive award under the Company's 2002 Incentive Stock Plan valued at
$508,200 and (ii) an award of performance shares (the "Performance Share Award") valued at $57,600, subject to adjustment based upon the Company's performance against an EBITDA target in 2009,
2010 and 2011. With respect to the Performance Share Award, the value of the award reflected in the table assumes achievement of the target EBITDA amount. Assuming the achievement by the Company of
the highest level of performance conditions with respect to the Performance Share Award, the value of the Performance Share Award as of the grant date is $69,120.
-
(7)
-
Amount
includes an increase of $18,502 attributable to the increase in the present value of the accumulated benefit under the Hardinge Inc. Pension
Plan and $4,385 contributed by the Company on behalf of Mr. Simons with respect to the nonqualified defined contribution supplemental executive retirement plan in which Mr. Simons is a
participant.
-
(8)
-
Includes
compensation for relocation expenses paid to Mr. Gaio in 2009 in the amount of $27,214. The balance consists of automobile allowance, costs
of a medical examination and contributions under the Company's defined contribution plan.
-
(9)
-
Amount
represents an award of performance shares, subject to adjustment based upon the Company's performance against an EBITDA target in 2009, 2010 and
2011. With respect to this award, the value of the award reflected in the table assumes achievement of the target EBITDA amount. Assuming the achievement by the Company of the highest level of
performance conditions with respect to this award, the value of the award as of the grant date is $36,864.
-
(10)
-
Amount
includes automobile allowance, costs of a medical examination and contributions under the Company's defined contribution plan.
-
(11)
-
Reflects
increase in the present value of the accumulated benefit under the Hardinge Inc. Pension Plan.
-
(12)
-
Amount
represents an award of performance shares, subject to adjustment based upon the Company's performance against an EBITDA target in 2009, 2010 and
2011. With respect to this award, the value of the award reflected in the table assumes achievement of the target EBITDA amount. Assuming the achievement by the Company of the highest level of
performance conditions with respect to this award, the value of the award as of the grant date is $36,864.
22
Table of Contents
Grants of Plan-Based Awards
(1)
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|
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|
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|
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|
|
All Other
Stock
Awards:
Number of
Shares of
Stock or
Units
(#)
(i)
|
|
All Other
Option
Awards:
Number of
Securities
Underlying
Options
(#)
(j)
|
|
|
|
|
|
|
|
|
|
Estimated Future Payouts
Under Non-Equity
Incentive Plan Awards
|
|
Estimated Future Payouts
Under Equity
Incentive Plan Awards
(2)
|
|
Exercise
or Base
Price of
Option
Awards
($/sh)
(k)
|
|
Grant Date
Fair Value
of Stock
Accrued
($)
(3)
(l)
|
|
Name
(a)
|
|
Grant
Date
(b)
|
|
Threshold
($)
(c)
|
|
Target
($)
(d)
|
|
Maximum
($)
(e)
|
|
Threshold
($)
(f)
|
|
Target
($)
(g)
|
|
Maximum
($)
(h)
|
|
Richard L. Simons
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Edward J. Gaio
|
|
|
2/20/2009
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5,000
|
|
|
|
|
|
|
|
|
16,900
|
|
James P. Langa
|
|
|
2/20/2009
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5,000
|
|
|
|
|
|
|
|
|
16,900
|
|
Douglas C. Tifft
|
|
|
2/20/2009
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5,000
|
|
|
|
|
|
|
|
|
16,900
|
|
-
(1)
-
All
equity-based awards were made under the Company's 2002 Incentive Stock Plan.
-
(2)
-
Under
the terms of the Company's 2009 Cash Incentive Plan, Messrs. Simons, Gaio and Tifft were eligible to earn a bonus based on the Company's
performance against an established objective for the Company's earnings before interest, depreciation and amortization (EBIDA) for 2009. The bonuses were payable in shares of the Company's common
stock. In 2009, the Company failed to the meet the minimum EBIDA objectives and, as a result, no awards will be paid to Messrs. Simons, Gaio or Tifft under the 2009 Cash Incentive Plan.
-
(3)
-
Amount
reflects the grant date fair value of stock awards computed in accordance with FASB ASC Topic 718. See the notes to the Company's financial
statements included in the Annual Report on Form 10-K for the year ended December 31, 2009 for a discussion of the assumptions used to value stock awards.
The Company's Cash Incentive Plan for 2009 provided an opportunity for Messrs. Simons, Gaio and Tifft to earn shares of common stock based
on the Company's performance against EBIDA targets for 2009. The minimum targets were not obtained and no awards will be made under the 2009 Cash Incentive Plan.
In
December 2008, the Company made awards of performance shares to Messrs. Simons, Gaio, Langa and Tifft in the total amounts of 15,000 shares, 8,000 shares, 5,000 shares and
8,000 shares, respectively. The awards represent the total target awards for each executive officer if the Company attains its EBITDA objectives in 2009, 2010 and 2011. Each executive officer's target
performance share award is subject to adjustment based on the Company's EBITDA in each such year. The range of potential adjustments during the three year period is from complete forfeiture of the
target performance share award to a final award not exceeding 120% of the target award. Each executive officer's performance share award is also subject to complete forfeiture if prior to
December 31, 2011 he voluntarily terminates employment with the Company or is terminated for cause. The EBITDA objectives for 2009 were not attained and therefore, no performance shares were
contingently allocated to our executive officers. Messrs. Simons, Gaio and Tifft will have an opportunity to earn performance shares under this arrangement based on the Company's EBITDA in 2010
and 2011.
On
February 20, 2009, the Compensation Committee, pursuant to the Company's 2002 Incentive Stock Plan, awarded to each of Messrs. Gaio, Langa and Tifft 5,000 restricted
shares. These awards are long term incentive awards intended to retain the services of the executives during a time when their base salaries have been reduced. These awards were not conditioned upon
the achievement of performance-based targets. These shares vest ratably over three years. With certain exceptions, each executive officer's share award is subject to complete forfeiture if prior to
February 20, 2012, he voluntarily terminates employment with the Company or is terminated for cause.
23
Table of Contents
Outstanding Equity Awards At Fiscal Year-End
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|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards
|
|
Stock Awards
|
|
Name
(a)
|
|
Number
of
Securities
Underlying
Unexercised
Options
Exercisable
(#)
(b)
|
|
Number
of
Securities
Underlying
Unexercised
Options
Unexercisable
(#)
(c)
|
|
Equity
Incentive
Plan
Awards:
Number
of
Securities
Underlying
Unexercised
Unearned
Options
(#)
(d)
|
|
Option
Exercise
Price
($)
(e)
|
|
Option
Expiration
Date
(f)
|
|
Number
of
Shares
or Units
of Stock
That
Have
Not
Vested
(#)
(g)
|
|
Market
Value of
Shares or
Units of
Stock
That Have
Not
Vested
($)
(h)
|
|
Equity
Incentive
Plan
Awards:
Number
of
Unearned
Shares,
Units or
Other
Rights
That Have
Not Vested
(#)
(i)
|
|
Equity
Incentive
Plan
Awards:
Market or
Payout Value
of
Unearned
Shares,
Units or
Other
Rights
That Have
Not
Vested
($)
(j)
|
|
Richard L. Simons
|
|
|
11,000
|
|
|
22,000
|
|
|
|
|
|
3.84
|
|
|
12/07/2018
|
|
|
57,000
|
(1)
|
|
313,500
|
|
|
|
|
|
|
|
Edward J. Gaio
|
|
|
4,333
|
|
|
8,667
|
|
|
|
|
|
3.84
|
|
|
12/07/2018
|
|
|
15,000
|
(2)
|
|
82,500
|
|
|
|
|
|
|
|
James P. Langa
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
13,500
|
(3)
|
|
74,250
|
|
|
|
|
|
|
|
Douglas C. Tifft
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
26,500
|
(4)
|
|
145,750
|
|
|
|
|
|
|
|
-
(1)
-
Reflects
awards of common stock to Mr. Simons that vest as follows: 20,500 restricted shares on March 2, 2011, 15,000 performance shares on
December 31, 2011 and 21,500 restricted shares on March 2, 2012. The 15,000 performance shares are subject to adjustment based on the Company's performance against an EBITDA target in
2009, 2010 and 2011. See Narrative accompanying Grants of Plan-Based Awards table on page 23.
-
(2)
-
Reflects
awards of common stock to Mr. Gaio that vest as follows: 8,000 performance shares on December 31, 2011, 5,000 restricted shares on
February 20, 2012, and 2,000 restricted shares on February 20, 2013. The 8,000 performance shares are subject to adjustment based on the Company's performance against an EBITDA target in
2009, 2010 and 2011. See Narrative accompanying Grants of Plan-Based Awards table on page 23.
-
(3)
-
Reflects
awards of common stock to Mr. Langa that vest as follows: 5,000 performance shares on December 31, 2011, 5,000 restricted shares on
February 20, 2012 and 3,500 restricted shares on November 5, 2013. The 5,000 performance shares are subject to adjustment based on the Company's performance against an EBITDA target in
2009, 2010 and 2011. See Narrative accompanying Grants of Plan-Based Awards table on page 23.
-
(4)
-
Reflects
awards of common stock to Mr. Tifft that vest as follows: 5,000 restricted shares on January 21, 2011, 3,500 restricted shares on
March 7, 2011, 8,000 performance shares on December 31, 2011, 5,000 restricted shares on February 20, 2012 and 5,000 restricted shares on February 20, 2013. The 8,000
performance shares are subject to adjustment based on the Company's performance against an EBITDA target in 2009, 2010 and 2011. See Narrative accompanying Grants of Plan-Based Awards
table on page 23.
Option Exercises and Stock Vested
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards
|
|
Stock Awards
|
|
Name
(a)
|
|
Number of
Shares
Acquired
on
Exercise
(#)
(b)
|
|
Value
Realized
on
Exercise
($)
(c)
|
|
Number of
Shares
Acquired
on
Vesting
(#)
(d)
|
|
Value
Realized
on
Vesting
($)
(e)
|
|
Richard L. Simons
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Edward J. Gaio
|
|
|
|
|
|
|
|
|
|
|
|
|
|
James P. Langa
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Douglas C. Tifft
|
|
|
|
|
|
|
|
|
4,000
|
|
|
17,360
|
|
24
Table of Contents