The
shareholders of
Olink Holding AB
(publ) (the
“Company” or
“Olink”), reg.
no. 559189-7755, are
hereby given notice to attend the Annual General Meeting to be held
at 4:00 p.m. CET on Friday the 19 April 2024, in the Company’s
facilities at Salagatan 16A, Uppsala. Registration for the meeting
commences at 3:30 p.m. CET.
NOTICE OF
PARTICIPATION
Shareholders who wish to attend in the proceedings of the Annual
General Meeting must:
- be entered in the share register kept on behalf of the Company
by Euroclear Sweden AB, as of Thursday 11 April 2024; and
- notify the Company’s head office at Olink Holding AB (publ),
Annual General Meeting 2024, Salagatan 16F, SE-753 30 Uppsala,
Sweden or by telephone +46 (0)18 444 39 70 or via e-mail to
ir@olink.com no later than Monday 15 April 2024. The notification
must contain the shareholder’s name, social security number
(registration number), address, telephone number and the number of
shares represented as well as any attending counsel, maximum
two.
Personal data obtained from the share register kept by Euroclear
Sweden AB, notices and attendance at the meeting and information on
representatives, proxies and assistants will be used for
registration, preparation of the voting list for the meeting and,
where appropriate, the minutes of the meeting. Personal data is
handled in accordance with the Data Protection Regulation (European
Parliament and Council Regulation (EU) 2016/679). For full
information regarding the Company’s handling of personal data,
please refer to our privacy policy: https://www.olink.com/about-
us/integrity-policy/.
To be entitled to participate in the Meeting a shareholder whose
shares are registered in the name of a nominee must, in addition to
providing notification of participation, register its shares in its
own name so that the shareholder is recorded in the share register
on Thursday 11 April 2024. Such registration may be temporary
(so-called voting right registration) and is requested from the
nominee in accordance with the nominee’s procedures and such time
in advance as the nominee determines. Voting right registrations
completed not later than Monday 15 April 2024 are taken into
account when preparing the share register.
The Company intends to enable shareholders to participate
electronically via link. It should then be noted that such a
procedure presupposes that the Meeting first approves that
pre-registered persons participate via link. In the case of
participation via link, there is no support for managing the voting
register, which means that if participants via a link actively want
to influence the Annual General Meeting’s decision, this must be
done by proxy to a person who physically participates in the Annual
General Meeting. If there are registered persons on Monday, 15
April 2024 that wish to participate via link, the Company will send
out an invitation with instructions on how to join the Annual
General Meeting electronically.
OPPORTUNITY FOR
SHAREHOLDERS TO
EXERCISE THEIR
VOTING RIGHTS
THROUGH PROXY
Shareholders who do not wish to attend the meeting in person may
authorize a proxy to exercise their voting rights. The power of
attorney is proposed to be presented to the Chairman of the Meeting
or another person whom the shareholder knows will attend the Annual
General Meeting. If
the power of attorney is exhibited to the Chairman of the
Meeting, the power of attorney must be combined with a voting
instruction so that the Chairman of the Meeting knows how to vote
under the various decision points. If the power of attorney is not
combined with a voting instruction, then the Chairman will not be
able to represent the shareholder at the meeting. In other cases,
the power of attorney should also be combined with a voting
instruction. If participation will be by proxy, the shareholder
shall issue a written, signed and dated proxy together with any
documents verifying authority. Proxies for legal entities must also
be accompanied by a certificate of incorporation or equivalent
document verifying authority. A copy of the proxy, the voting
instruction and any certificate of incorporation should, in
advance, before the meeting be sent to the Company at the above
address. The original proxy shall, if applicable, also be presented
at the meeting. The Company provides the shareholders with proxy
forms as well as blank voting instructions, which can be obtained
at the Company’s head office or on the Company’s website
www.investors.olink.com by the latest on Wednesday 20 March
2024.
Note that the possibility of having a proxy exercise the
shareholders' voting rights at the Annual General Meeting
presupposes that the shareholder has made a notification and is
included in the share register in accordance with what is stated
above in the Notice of participation. Thus, it is not enough to
just submit a power of attorney form.
PROPOSED AGENDA
1. Opening of the Meeting.
2. Election of Chairman to preside over the Meeting.
3. Preparation and approval of Electoral Register.
4. Approval of the agenda proposed by the Board.
5. Election of one or two persons to approve the Minutes.
6. Determination of whether the Meeting has been properly
convened.
7. Presentation of the Annual report and the Audit Report and
the Consolidated Financial Statements and the Consolidated Audit
Report.
8. Presentation by the CEO.
9. Resolutions
- regarding adoption of the Income
Statement and the Balance Sheet and the Consolidated Income
Statement and the Consolidated Balance Sheet,
- regarding allocation of the Company’s
result in accordance with the duly adopted Balance Sheet, and
- regarding discharge from liability
for the members of the Board of Directors and the CEO.
10. Report on the work of the Nomination Committee.
11. Determination of the number of Board members.
12. Resolution of fees for the Board of Directors and the
Auditor.
13. Election of Board members and Chairman of the Board of
Directors.
14. Election of Auditor.
15. Resolution regarding incentive program (“LTI I 2024”).
16. Resolution regarding incentive program (“LTI II 2024”).
17. Resolution regarding authorization for the Board of
Directors to resolve on a new issue.
18. Closing of the Meeting.THE
NOMINATION COMMITTEE’S
PROPOSED RESOLUTION
WITH RESPECT TO
ITEMS 2 AND
11-14 ON THE AGENDA
The Nomination Committee consists of the Chairman of the Board
Jon Hindar, Tommi Unkuri (appointed by Summa Equity), Martin
Sjölund (appointed by Summa Equity) and Johan Pietilä Holmner
(appointed by Summa Equity). Tommi Unkuri is the Chairman of the
Nomination Committee. The Nomination Committee, whose members
represent 65 per cent of the votes in the Company, has announced
the following proposals:
2. Election
of Chairman to
preside over the
Meeting
The Chairman of the Board, Jon Hindar, is proposed as Chairman
to preside over the Meeting.
11. Determination
of the number
of board
members
The Nomination Committee proposes that the Board of Directors
shall consist of nine board members and one deputy board
member.
12. Determination
of fees for
the Board of
Directors and
the auditors
The fee for each Board member shall be as follows: USD 120,000
to the Chairman of the Board of Directors, USD 70,000 to each of
the other Board members appointed by the Annual General Meeting who
are not employed by the Company, additionally USD 20,000 to the
Chairman of the Remuneration Committee and additionally USD 10,000
to each other member of the Remuneration Committee, additionally
USD 30,000 to the Chairman of the Audit Committee and additionally
USD 15,000 to each other member of the Audit Committee. If Tommi
Unkuri is elected by the Annual General Meeting, he shall not
receive any fees for Board or committee work. Total fees amount to
USD 640,000.
Audit fees will be paid according to approved invoices.
13. Election
of board members
and Chairman of
the Board of
Directors
Re-election of the board members Jon Hindar, Jon Heimer, Solange
Bullukian, Johan Lund, Nicolas Roelofs, Mary Reumuth, Robert
Schueren, Dr. Gregory J. Moore and Tommi Unkuri and re-election of
Johan Pietilä Holmner as deputy board member.
Jon Hindar is proposed to be re-elected as Chairman of the Board
of Directors.
Further information about the suggested Board members is
available at
https://investors.olink.com/annual-general-meeting.
14. Election
of Auditor
The Nomination Committee proposes, in accordance with the
recommendation by the Audit Committee that has been approved by the
whole Board as a recommendation, that registered auditing firm
Ernst & Young AB be re-elected as auditor of the Company until
the conclusion of the 2025 Annual General Meeting. Ernst &
Young AB has notified that if the Annual General Meeting approves
the proposal, authorized public accountant Fredrik Norrman will
remain the Auditor in charge.
PROPOSAL BY
THE MAJORITY
SHAREHOLDERS WITH
RESPECT TO
RESOLUTIONS UNDER
ITEMS 15
15. Resolution
regarding incentive
program (“LTI I
2024”) Background and reasonsThe Company has
previously implemented long term incentive programs for the years
of 2021, 2022 and 2023. In view of this, the majority shareholders
propose that the Annual General Meeting resolves to implement a
long-term incentive program for the board members in the Company
(“LTI I 2024”). The proposal to
implement an incentive program has been put forward as the majority
shareholders determines that it is important and in the interest of
all shareholders to create even greater participation for current
and future board members in the Company with regard to the group’s
development. It is also important to encourage continued
commitment.
In the light of the above, the majority shareholders propose
that the Annual General Meeting resolves to implement the incentive
program LTI I 2024 in accordance with item (a)–(b) below. The
resolutions under item (a)–(b) below are proposed to be conditional
upon each other and for that reason it is proposed that all
resolutions are to be passed as one resolution. LTI I 2024 is
proposed to include up to 8 current and future board members of the
Company.
Proposal regarding
the adoption of
LTI I 2024
(item 15
(a))
LTI I 2024 is comprised of restricted stock units
(“RSU”) which will be granted to current and
future board members of the Company pursuant to the Olink Holding
AB (publ) Amended and Restated 2021 Incentive Award Plan (the
“Plan”), as amended, and an award agreement
thereunder to be entered into between the Company and each
recipient evidencing each such grant and terms under the Plan. On
14 March 2024, the Board adopted, subject to the approval of the
Company’s shareholders, an amendment to the Plan, which will become
effective on the date of its approval by the Company’s
shareholders, which will occur upon approval by the Company’s
shareholders of LTI I 2024 and LTI II 2024 as described herein. The
purpose of the amendment to the Plan is to increase the maximum
number of shares available for issuance under the Plan in order to
ensure that there is a sufficient number of shares available for
grant pursuant to LTI I 2024 and LTI II 2024 as described
herein.
The majority shareholders propose that the general meeting
resolves to issue not more than 70,000 warrants of series I 2024 in
order to secure delivery of either shares, warrants of series I
2024 or American depository shares in the Company
(“ADS”) upon exercise of RUSs to participants in
LTI I 2024. The right to subscribe for the warrants of series I
2024 shall vest in the Company. The Company shall keep warrants of
series I 2024 to ensure delivery of shares, warrants of series I
2024 or ADS upon exercise of RSUs in LTI I 2024. Each warrant of
series I 2024 entitles the holder to subscribe for one (1) share in
the Company. The warrants of series I 2024 shall be issued without
consideration to the Company.
Below is a description of the terms and conditions for the LTI I
2024. A copy of the Plan can be found at
https://investors.olink.com/annual-general-meeting and shareholders
are advised to review the actual terms of the Plan.
LTI I 2024
– Restricted
stock units
(with warrants
as hedging
arrangement)
Within the scope of LTI I 2024, the Company may grant
participants RSUs, entailing the right to, subject to certain
conditions being met, receive either a share, warrant of series II
2024 or an ADS free of charge or to an exercise price equal to the
quota value of the Company´s share, at the time of exercise of the
RSU.
- RSUs may be granted to current and
future board members of the Company;
- The RSUs will be granted without
consideration no later than the day before the next Annual General
Meeting;
- The RSUs granted will be subject to
time-based vesting requirements – on the date when a portion of the
options would vest as a result of the passage of time with the
participant remaining board member of the Olink group;
- The RSUs will vest and become
exercisable in equal installments on 7 April 2025, 7 April 2026, 7
April 2027 and 7 April 2028 provided the participant remain a board
member of the Olink group at the applicable vesting dates. As a
main rule each vesting period shall be twelve (12) months. All
granted RSUs will, as a general rule, have vested (if applicable)
on 7 April 2028, i.e, a vesting period of four (4) years. In the
event that the period between the grant date and the first vesting
date is less than ten (10) months for any participant, the Board is
entitled to decide on a separate vesting schedule for the
participant with conditions substantially equivalent to those set
out in this proposed resolution;
- The RSUs may not be transferred or
pledged; and
- The terms and conditions for
participants in LTI I 2024 granted RSUs may differ between
countries due to differences in local legislation, however the
terms and conditions shall not be more favorable for participants
than what is set out in this resolution proposal.
The warrants issued to the Company in order to secure delivery
of shares, warrants of series I 2024 or ADS upon settlement of RSUs
granted to participants in LTI I 2024 may be exercised for
subscription of shares during the period from and during the period
commencing on the date of the registration of the issue resolution
with the Swedish Companies Registration Office up to and including
the date ten (10) years after the registration of the issue
resolution with the Swedish Companies Registration Office, at an
exercise price equal to the shares’ quota value, at the time of
exercise.
Allocation of
RSUs, limitations
in the
disposition over
RSUs and the
right to receive
RSUs
The right to receive RSUs of LTI I 2024 shall vest in current
and future board members of the Company. In total, a maximum of
70,000 RSUs may be granted to participants, of which a maximum of
10,000 RSUs may be granted to each participant.
Proposal regarding
issue of
warrants of
series I 2024
(item 15
(b))
The majority shareholders proposes that the Company shall issue
not more than 70,000 warrants of series I 2024 for subscription of
shares, whereby the Company’s share capital may be increased by
not more than SEK 170,233.46 at full exercise of warrants for
subscription of shares, corresponding to approximately 0.06 per
cent of the total number of shares and votes in the Company.
The right to subscribe for the warrants of series I 2024 shall,
with deviation from the shareholders’ preferential rights, only
belong to the Company, with the right and obligation to dispose of
the warrants of series I 2024 as described above. The subscription
for warrants shall be made up to and including 15 May 2024. Each
warrant of series I 2024 entitles the holder to subscribe for one
(1) share in the Company. The warrants of series I 2024 shall be
issued without compensation to the Company.
The warrants may be exercised for subscription of shares during
the period from and during the period commencing on the date of the
registration of the issue resolution with the Swedish Companies
Registration Office up to and including the date ten (10) years
after the registration of the issue resolution with the Swedish
Companies Registration Office, at an exercise price equal to the
shares’ quota value, at the time of exercise.
In order to fulfil the commitments arising from LTI I 2024, the
majority shareholders proposes that the general meeting authorizes
that the Company may assign to a third party or in another way
dispose of the warrants of series I 2024 in accordance with
above.
A detailed resolution proposal for the issue of warrants of
series I 2024, including complete terms and conditions for the
warrants, is set out in Appendix A (including its
sub-appendix).
Recalculation due
to split,
consolidation, new
share issue
etc.
The exercise price for warrants in LTI I 2024, determined as set
out above, shall be rounded to the nearest SEK 0.10 whereby SEK
0.05 shall be rounded upwards. The exercise price and/or the number
of shares that each warrant entitles to subscription for may be
recalculated in the event of a split or reverse split of shares in
accordance with customary re-calculation terms.
Costs
The RSUs are expected to incur accounting costs (accounted for
in accordance with the accounting standard IFRS 2) as well as
social security costs during the term of the RSUs. According to
IFRS 2, the RSUs costs shall be recorded as a personnel expense in
the income statement during the vesting period. The total costs for
70,000 RSUs, calculated in accordance with IFRS 2, are estimated to
amount to approximately SEK 16.2 million during the term of the
program (excluding social security costs). The estimated costs have
been calculated based on, inter alia, the following assumptions:
(i) a market price of the Company’s share/ADS of USD 22.53,
equivalent to SEK 232.03, at the time of grant, based on a USD-SEK
exchange rate of 10.2989, (ii) that the maximum number of RSUs
encompassed by this resolution proposal are granted to
participants, (iii) that all granted RSUs will vest and (iv) that
holders of RSUs receive a share, ADS or warrant of series LTI I
2024. Social security costs, which are expected to arise primarily
in connection with holders of RSUs receive a share, ADS or warrant
of series LTI I 2024, are estimated to amount to approximately SEK
4.3 million during the term of the program, based on inter alia the
assumptions set out under items (i)–(iv) above as well as an
average social security rate of 23 per cent and an increase in the
market price of the Company’s share/ADS to USD 26.0.
Other costs related to the LTI I 2024, including inter alia
expenses related to fees to external advisors, external appraiser
and administration of the incentive program, are estimated to
amount to approximately SEK 0.5 million during the term of the
program.
Based on the assumptions set out above, the total costs of the
LTI I 2024 are estimated to approximately SEK 21.1 million in total
during the term of the program. These costs shall be seen in
relation to the total employee benefits expenses of the Olink
group, which during the financial year 2023 amounted to SEK 957
million.
Motivation in
respect of
vesting and
exercise conditions
According to recommendations laid down by the Swedish Corporate
Governance Board (Sw. Kollegiet för svensk bolagsstyrning), the
vesting period, or the period between the date of grant until the
date when a warrant or stock option may be exercised, shall as a
general rule not be shorter than three (3) years. As set out
further above, RSUs will vest and settled in equal installments on
7 April for four years (provided that all applicable vesting
conditions have then been fulfilled). The reason for applying such
terms, which are not in line with the recommendations of the
Swedish Corporate Governance Board as set out above, is that the
majority shareholders deem such terms to be in line with market
practice for programs in most of the countries where the intended
participants in the LTI I 2024 are operative. It is therefore, in
the opinion of the majority shareholders of the Company, in the
best interest of the Company and its shareholders to apply such
terms in order to fulfil the objectives of the LTI I 2024.
Dilution
Upon exercise of all warrants of series I 2024 issued within the
frame of LTI I 2024 for subscription of shares, up to 70,000 shares
(with reservation for any re-calculation) may be issued, equivalent
to a maximum dilution of approximately 0.06 per cent of the shares
and votes of the Company. Upon full exercise of warrants of series
I 2024 for subscription of shares, the Company’s share capital will
increase with SEK 170,233.46. The dilution calculations have been
based on the maximum number of shares and votes which may be issued
upon exercise of RSUs, divided by the total number of outstanding
shares and votes in the Company as per 20 February 2024 after such
issues.
Preparation of
the proposal
The proposal to the incentive program LTI I 2024
has been prepared by the majority shareholders together with
external advisers. No participant of LTI I 2024 has participated in
the preparation of this proposal.
The reason
for the
deviation from
the shareholders’
preferential rights
The reason for the deviation from the shareholders’ preferential
rights is to implement an incentive program for the Board of
Directors in the Company.
Majority
requirement
A resolution to approve the present proposal is valid only where
supported by shareholders holding not less than nine-tenths (9/10)
of both the shares voted for and of the shares represented at the
general meeting.
Authorization
It is further proposed that the Board of Directors, or a person
appointed by the Board of Directors, is authorized to undertake
such minor adjustments in the decision that may be required for the
registration with the Swedish Companies Registration Office and
Euroclear Sweden AB and that the Board of Directors shall have the
right to undertake minor adjustments to the LTI I 2024 and the Plan
due to applicable foreign rules and laws.
PROPOSAL BY
THE BOARD OF
DIRECTORS WITH
RESPECT TO
RESOLUTIONS UNDER
ITEMS 9b AND
16-17
9b. Resolution
with respect to
disposition of
the Company’s
result according
to the adopted Balance
Sheet
The Board of Directors proposes that no dividend be paid for the
financial year 2023 and that the Company's available funds be
capitalized in a new account.
16. Resolution
regarding incentive
program (“LTI II
2024” -
Restricted stock
units (with warrants as a hedging
arrangement))Background
and reasons
The Company has previously implemented long term incentive
programs for the years of 2021, 2022 and 2023. In view of this, the
Board of Directors proposes that the Annual General Meeting
resolves to implement a long term incentive program for the members
of the group management, key employees, other employees and
consultants in the Company and within the group (“LTI II
2024”). The proposal to implement an incentive program has
been put forward as the Board of Directors determines that it is
important and in the interest of all shareholders to create even
greater participation for current and future members of the group
management, key employees and other employees and consultants in
the Company and the group with regard to the group’s development.
It is also important to encourage continued employment and
service.
In the light of the above, the Board of Directors proposes that
the Annual General Meeting resolves to implement the incentive
program LTI II 2024 in accordance with item (a)–(b) below. The
resolutions under item (a)–(b) below are proposed to be conditional
upon each other and for that reason it is proposed that all
resolutions are to be passed as one resolution. LTI II 2024 is
proposed to include up to approximately 800 current and future
members of the group management, key employees, other employees and
consultants within the Olink group.
Proposal regarding
the adoption of
LTI II 2024
(item 16
(a))
LTI II 2024 is comprised of restricted stock units
(“RSU”) which will be granted to current and
future members of the group management, key employees, employees
and consultants within the Olink group pursuant to the Olink
Holding AB (publ) Amended and Restated 2021 Incentive Award Plan
(the “Plan”), as amended, and an award agreement
thereunder to be entered into between the Company and each
recipient evidencing each such grant and terms under the Plan. On
14 March 2024, the Board adopted, subject to the approval of the
Company’s shareholders, an amendment to the Plan, which will become
effective on the date of its approval by the Company’s
shareholders, which will occur upon approval by the Company’s
shareholders of LTI I 2024 and LTI II 2024 as described herein. The
purpose of the amendment to the Plan is to increase the maximum
number of shares available for issuance under the Plan in order to
ensure that there is a sufficient number of shares available for
grant pursuant to LTI I 2024 and LTI II 2024 as described
herein
The Board of Directors proposes that the general meeting
resolves to issue not more than 849,195 warrants of series II 2024
in order to secure delivery of either shares, warrants of series II
2024 or American depository shares in the Company
(“ADS”) upon settlement of RSUs to participants in
LTI II 2024. The right to subscribe for the warrants of Series II
2024 shall vest in the Company. The
Company shall keep warrants of Series II 2024 to ensure delivery
of shares, warrants of series II 2024 or ADS upon settlement of
RSUs in LTI II 2024. Each warrant of series II 2024 entitles the
holder to subscribe for one (1) share in the Company. The warrants
of series II 2024 shall be issued without consideration to the
Company.
Below is a description of the terms and conditions for the LTI
II 2024. A copy of the Plan can be found at
https://investors.olink.com/annual-general-meeting and shareholders
are advised to review the actual terms of the Plan.
LTI II 2024
– Restricted
stock units
(with warrants
as hedging
arrangement)
Within the scope of LTI II 2024, the Company may grant
participants RSUs, entailing the right to, subject to certain
conditions being met, receive either a share, warrant of series II
2024 or an ADS free of charge or to an exercise price equal to the
quota value of the Company´s share, at the time of exercise of the
RSU.
- RSUs may be granted to current and future members of the group
management, key employees, other employees and consultants within
the Olink group;
- The RSUs will be granted without consideration no later than
the day before the next Annual General Meeting;
- The RSUs granted will be subject to
time based vesting requirements – on the date when a portion of the
RSUs would vest as a result of the passage of time with the
participant remaining employed or engaged by the Olink group;
- The RSUs will vest in equal installments on 7 April 2025, 7
April 2026, 7 April 2027 and 7 April 2028 provided the participant
remain employed or engaged by the Olink group at the applicable
vesting dates and the holders of RSUs will receive a share, ADS or
warrant of series LTI II 2024 in settlement of the RSUs following
the applicable vesting date. As a main rule each vesting period
shall be twelve (12) months. All granted RSUs will, as a general
rule, have vested (if applicable) on 7 April 2028, i.e, a vesting
period of four (4) years. In the event that the period between the
grant date and the first vesting date is less than ten (10) months
for any participant, the Board is entitled to decide on a separate
vesting schedule for the participant with conditions substantially
equivalent to those set out in this proposed resolution;
- The RSUs may not be transferred or pledged; and
- The terms and conditions for
participants in LTI II 2024 granted RSUs may differ between
countries due to differences in local legislation, however the
terms and conditions shall not be more favorable for participants
than what is set out in this resolution proposal.
The warrants issued to the Company in order to secure delivery
of shares, warrants of series II 2024 or ADS upon settlement of
RSUs granted to participants in LTI II 2024 may be exercised for
subscription of shares during the period from and during the period
commencing on the date of the registration of the issue resolution
with the Swedish Companies Registration Office up to and including
the date ten (10) years after the registration of the issue
resolution with the Swedish Companies Registration Office, at an
exercise price equal to the shares’ quota value, at the time of
exercise.
Allocation of
stock options
and RSUs,
limitations in
the disposition
over the RSUs
and the right
to receive RSUs
The participants’ right to be granted RSUs have been
differentiated with reference to position, responsibility and
working performance in the group and the participants have for this
reason been divided into four different categories:
Category A (Management) – Members of the group management;
Category B (Tier I) – Key employees;Category C (Tier II) – Other
employees and consultants; and Category D (Tier III) – Other
individual contributorsThe right to receive stock options or RSUs
under LTI II 2024 shall vest in members of the group management,
key employees, other employees and consultants employed or engaged
by the Company or the group. The following allocation applies to
the grant of stock options and RSUs within each category.
|
Maximum number
of RSUs
foreach
participant |
Total number of
RSUswithin the
category |
|
|
|
Category A – not more than 10
people |
80,000 |
250,000 |
Category B – not more than
50people |
20,000 |
250,000 |
Category C – not more than
350people |
10,000 |
420,000 |
Category D – not more than
390people |
4,000 |
150,000 |
|
|
|
In total, a maximum of 849,195 RSUs may be granted to
participants.
In the event that all RSUs within category A, B or C are not
transferred, such non-transferred RSUs may be offered to
participants in another category with less RSUs available for
allotment. The maximum number of RSUs per person within each
category as set out above may however not be exceeded for any
individual.
Summary of
Material Terms
of the Olink
Holding AB
(publ) Amended
and Restated
2021 Incentive Award Plan
On 4 March 2022, the Board adopted, subject to the approval of
the Company’s shareholders, the Plan, which became effective on 17
April 2022 by its approval by the Company’s shareholders. The Plan
constitutes an amendment and restatement of the Original Plan,
which was adopted by the Board on March 16, 2021 and approved by
the Company’s shareholders on March 16, 2021, in connection with
approval by the Company’s shareholders of LTI 2021.
The Plan provides for a total of 2,660,303 shares available for
grant thereunder, which represents an increase of the maximum
number of shares available for grant under the Original Plan to
take into account the shares available for grant pursuant to LTI
programs for 2022 and 2023. Subject to the approval of LTI I 2024
and LTI II 2024, as described herein, the amount of shares will
increase by 919,195. In addition, the Plan provides for certain
other administrative, clarifying, and conforming changes to the
Original Plan.
The following is a summary of the material terms of the Plan and
is not intended to be complete. However, a copy of the Plan may be
found at https://investors.olink.com/annual-general-meeting and
shareholders are advised to review the actual terms of the
Plan.
How is the Plan administered?
The Plan is administered by the Board or a Compensation
Committee to whom the Board has delegated its power and authority
(the “Committee”) the Board, together with the
Committee, as applicable (the “Administrator”),
which may consist of one or more non-employee directors of the
Board or executive officers, to the extent permitted by applicable
law. The Committee may delegate its administrative powers and
duties to persons selected by it, and the Board of Directors may
exercise the powers and duties of the Committee, subject to the
limitations of applicable law and those of the Plan. The
Administrator has discretionary authority to operate, manage and
administer the Plan within the parameters set out by the General
Meeting, including the power to:
- determine the type or types of awards to be granted to each
participant;
- determine the number of awards to be
granted and the number of shares to which an award will
relate;
- determine the terms and conditions of awards, including, but
not limited to, the exercise price, grant price, purchase price,
any performance criteria, any restrictions or limitations on the
award, any schedule for vesting, lapse of forfeiture restrictions
or restrictions on the exercisability of an award, and
accelerations, waivers, or amendments to awards;
- determine whether, to what extent, and under what circumstances
an award may be settled in, or the exercise price of an award may
be paid in cash, shares, or other property or an award may be
canceled, forfeited, or surrendered;
- establish sub-plans or procedures under the Plan or take any
other necessary or appropriate action to address (i) laws, rules,
regulations or customs of any foreign jurisdictions with respect to
tax, securities, currency, employee benefit or other matters,
(ii) listing and other requirements of any foreign securities
exchange, and (iii) any necessary local governmental or regulatory
exemptions or approvals; and
- make all other decisions and determinations that may be
required pursuant to the Plan or as the Administrator deems
necessary or advisable to administer the Plan.
The Administrator's decisions and actions concerning the Plan
are final and conclusive. Within the limitations of the Plan and
applicable law, the Administrator may delegate its responsibilities
under the Plan to persons selected by it, and the Board is
permitted to exercise all of the Administrator’s powers under the
Plan.
How many shares can be awarded under the Plan?
The maximum number of shares authorized for grant under the Plan
is 2,660,303 shares, which represents an increase of the maximum
number of shares available for grant under the Original Plan, to
take into account the shares available for grant pursuant to LTI
programs of 2022 and 2023.
The Administrator may adjust the aggregate number of Shares
available under the Plan to reflect certain changes in the
Company’s capital structure. For purposes of the Plan, a “Share”
means, as determined by the Administrator in its sole discretion:
(i) a Common Share, or (ii) a number of American depositary
instruments being either American Depositary Shares or American
Depositary Receipts of the Company representing one Common
Share.
Shares underlying awards that are forfeited,
cancelled, terminated or expire unexercised would be available for
future awards under the Plan. Any Shares that are subject to awards
that may only be settled in cash (and any Shares that are subject
to an award that is settled in cash in lieu of Shares) will not
reduce the number of shares available for issuance under the
Plan.
Any Shares withheld or tendered to pay the option price of an
option or other purchase price of an award or withholding tax
obligation with respect to a stock option will be available for
grant pursuant to future awards, as permitted by applicable law.
Shares withheld to satisfy withholding tax obligations with respect
to and award will not reduce the number of Shares available for
grant pursuant to future awards and will be added back to the
shares available for future grants. Shares subject to a stock
appreciation right that are not issued in connection with the stock
settlement of the stock appreciation right on exercise will be
available for future grants under the Plan. If the Company acquires
or combines with another company, any awards that may be granted
under the Plan in substitution or exchange for outstanding stock
options or other awards of that other company will not reduce the
shares available for issuance under the Plan.
What are the types of awards that may be granted
under the Plan?
The Plan permits the granting of the following types of awards:
(1) stock options that qualify as incentive stock options under the
US Internal Revenue Code (the “Code”), (2) options
other than incentive stock options, which are referred to as
non-qualified stock options, (3) stock appreciation rights, granted
either alone or in tandem with other awards, (4) restricted stock
units,(5) performance stock unit awards, (6) performance bonus
awards, (7) other stock-based awards, (8) other cash-based awards
and (9) dividend equivalents.
How are awards made under the Plan?
The Administrator makes all decisions about awards in accordance
with the Plan within the parameters set out by the General Meeting,
such as the eligible individuals to whom awards are made under the
Plan and the sizes and types of awards. The size, type, vesting,
forfeiture, exercisability, settlement and other terms and
conditions of an award granted under the Plan will be set forth in
individual award agreements entered into between the Company and
each participant, subject to and consistent with the terms of the
Plan.
Can the Plan be amended or terminated?
The Board may amend, alter, suspend or terminate the Plan at any
time, with or without prior notice, retroactively or otherwise;
provided that (i) no amendment requiring shareholder approval to
comply with applicable law will be effective unless approved by the
Board, and (ii) no amendment, other than an increase to the overall
share limit, or adjustments in connection with certain corporate
transactions or other events may materially and adversely affect
any award outstanding without participant consent. Additionally, no
Plan amendment may be made without the approval of the Company’s
shareholders to the extent such approval is required by any
applicable law, tax rules, stock exchange rules or accounting
rules.
The Administrator may amend, modify, or terminate the terms of
any outstanding award, including by substituting another award of
the same or a different type, changing the exercise or settlement
date, and converting an incentive stock option to a nonqualified
stock option. Participant consent to such action will be required
unless (i) the action, taking into account any related action, does
not materially and adversely affect the participant’s rights under
such award; or (ii) the change is permitted under the terms of the
Plan in connection with certain corporate transactions or other
events, or necessary to comply with Section 409A of the Code.
Additionally, the Administrator has the authority, without the
approval of the shareholders of the Company, to (a) amend any
outstanding stock option or stock appreciation right to reduce its
exercise price per Share, or (b) cancel any stock option or stock
appreciation right in exchange for cash or another award.
Proposal regarding
issue of
warrants of
series II 2024
(item 16
(b))
The Board of Directors proposes that the Company shall issue not
more than 849,195 warrants of series II 2024 for subscription of
shares, whereby the Company’s share capital may be increased by not
more than SEK 2,065,162.94 at full exercise of warrants for
subscription of shares, corresponding to approximately 0.68 er cent
of the total number of shares and votes in the Company.
The right to subscribe for the warrants of series II 2024 shall,
with deviation from the shareholders’ preferential rights, only
belong to the Company, with the right and obligation to dispose of
the warrants of series II 2024 as described above. The subscription
for warrants shall be made up to and including 15 May 2024. Each
warrant of series II 2024 entitles the holder to subscribe for one
(1) share in the Company. The warrants of series II 2024 shall be
issued without compensation to the Company.
The warrants may be exercised for subscription of shares during
the period from and during the period commencing on the date of the
registration of the issue resolution with the Swedish Companies
Registration Office up to and including the date ten (10) years
after the registration of the issue resolution with the Swedish
Companies Registration Office, at an exercise price equal to the
shares’ quota value, at the time of exercise.
In order to fulfil the commitments arising from
LTI II 2024, the Board of Directors proposes that the general
meeting authorizes that the Company may assign to a third party or
in another way dispose of the warrants of series II 2024 in
accordance with above.
A detailed resolution proposal for the issue of warrants of
series II 2024, including complete terms and conditions for the
warrant, is set out in Appendix A (including its sub-appendix).
Recalculation
due to split,
consolidation, new
share issue
etc.
The exercise price for warrants in LTI II 2024, determined as
set out above, shall be rounded to the nearest SEK 0.10 whereby SEK
0.05 shall be rounded upwards. The exercise price and/or the number
of shares that each warrant entitles to subscription for may be
recalculated in the event of a split or reverse split of shares in
accordance with customary re-calculation terms
Costs
The RSUs are expected to incur accounting costs (accounted for
in accordance with the accounting standard IFRS 2) as well as
social security costs during the term of the RSUs. According to
IFRS 2, the RSUs costs shall be recorded as a personnel expense in
the income statement during the vesting
period. The total costs for 849,195 RSUs, calculated in
accordance with IFRS 2, are estimated to amount to approximately
SEK 197.0 million during the term of the program (excluding social
security costs). The estimated costs have been calculated based on,
inter alia, the following assumptions: (i) a market price of the
Company’s share/ADS of USD 22.53 equivalent to SEK 232.03 at the
time of grant, based on a USD-SEK exchange rate of 10.2989 (ii)
that the maximum number of RSUs encompassed by this resolution
proposal are granted to participants, (iii) that all granted RSUs
will vest and (iv) that holders of RSUs receive a share, ADS or
warrant of series LTI II 2024. Social security costs, which are
expected to arise primarily in connection with holders of RSUs
receive a share, ADS or warrant of series LTI II 2024, are
estimated to amount to approximately SEK 52.3 million during the
term of the program, based on inter alia the assumptions set out
under items (i)–(iv) above as well as an average social security
rate of 23 per cent and an increase in the market price of the
Company’s share/ADS to USD 26.0.
Other costs related to the LTI II 2024, including inter alia
expenses related to fees to external advisors, external appraiser
and administration of the incentive program, are estimated to
amount to approximately SEK 1.5 million during the term of the
program.
Based on the assumptions set out above, the total costs of the
LTI II 2024 are estimated to approximately SEK 250.8 million in
total during the term of the program. These costs shall be seen in
relation to the total employee benefits expenses of the Olink
group, which during the financial year 2023 amounted to SEK 957.4
million.
Motivation in
respect of
vesting and
exercise conditions
According to recommendations laid down by the Swedish Corporate
Governance Board (Sw. Kollegiet för svensk bolagsstyrning), the
vesting period, or the period between the date of grant until the
date when a warrant or stock option may be exercised, shall as a
general rule not be shorter than three (3) years. As set out
further above, RSUs will vest in equal installments on 7 April for
four years and holders of RSUs will receive a share, ADS or
warrant, provided that all applicable vesting conditions have then
been fulfilled. The reason for applying such terms, which are not
in line with the recommendations of the Swedish Corporate
Governance Board as set out above, is that the Board of Directors
of the Company deem such terms to be in line with market practice
for stock option programs in most of the countries where the
intended participants in the LTI II 2024 are operative. It is
therefore, in the opinion of the Board of Directors of the Company,
in the best interest of the Company and its shareholders to apply
such terms in order to fulfil the objectives of the LTI II
2024.
Dilution
Upon exercise of all warrants of series II 2024 issued within
the frame of LTI II 2024 for subscription of shares, up to 849 195
shares (with reservation for any re-calculation) may be issued,
equivalent to a maximum dilution of approximately 0.68 per cent of
the shares and votes of the Company. Upon full exercise of warrants
of series II 2024 for subscription of shares, the Company’s share
capital will increase with SEK 2,065,162.94. The dilution
calculations have been based on the maximum number of shares and
votes which may be issued upon exercise of RSUs, divided by the
total number of outstanding shares and votes in the Company as per
20 February 2024 after such issues.
Preparation of
the proposal
The proposal to the incentive program LTI II 2024 has been
prepared by the Remuneration Committee and the Board of Directors
together with external advisers. The Company’s board member and CEO
Jon Heimer has not participated in the preparations of LTI II
2024.
The reason
for the
deviation from
the shareholders’
preferential rights
The reason for the deviation from the shareholders’ preferential
rights is to implement an incentive program for the members of the
group management, key employees, other employees and consultants in
the Company and the group.
Majority requirement
A resolution to approve the present proposal is valid only where
supported by shareholders holding not less than nine-tenths (9/10)
of both the shares voted for and of the shares represented at the
general meeting.
Authorization
It is further proposed that the Board of Directors, or a person
appointed by the Board of Directors, is authorized to undertake
such minor adjustments in the decision that may be required for the
registration with the Swedish Companies Registration Office and
Euroclear Sweden AB and that the Board of Directors shall have the
right to undertake minor adjustments to the LTI II 2024 and the
Plan due to applicable foreign rules and laws.
Outstanding incentive
programs
The Company does have the following outstanding share-related
incentive programs.
LTI 2021. A general meeting held on 16 March
2021 approved the majority shareholders’ proposal regarding an
incentive program for board members, members of the group
management, key employees, other employees and consultants in the
Company and within the group and resolution of issue of not more
than 1,085,900 warrants and resolution of approving transfer of
warrants. In total, 1,085,900 warrants were subscribed by the
Company and 378,547 stock options and 333,601 RSUs have been
acquired by or granted to participants. No more stock options or
RSUs will be offered out of LTI 2021. The exercise price was set to
USD 25 per share. Upon exercise of all stock options and RSUs which
have been granted to participants and which have, as of the date of
this resolution proposal, not yet been exercised, a maximum of
624,484 shares will be issued in the Company, equivalent to a
dilution of approximately 0,50 per cent.
LTI I 2022. A general meeting held on 7 April
2022 approved the majority shareholders’ proposal regarding an
incentive program for board members in the Company and resolved on
an issue of not more than 70,000 warrants and resolution of
approving transfer of warrants. In total, 65,625 warrants were
subscribed by the Company and 65,625 stock options have been
acquired by or granted to participants. No more stock options will
be offered out of LTI I 2022. The exercise price was set to USD
17.39 per share. Upon exercise of all stock options which have been
granted to participants and which have, as of the date of this
resolution proposal, not yet been exercised, a maximum of 65,625
shares will be issued in the Company, equivalent to a dilution of
approximately0.05 per cent.
LTI II 2022. A general meeting held on 7 April
2022 approved the board of directors’ proposal regarding an
incentive program for the members of the group management, key
employees, other employees and consultants in the Company and
within the group and resolved on an issue of not more than 797,514
warrants and resolution of approving transfer of warrants. In
total, 797,514 warrants were subscribed by the Company and 41,448
stock options and 611,460 RSUs have been acquired by or granted to
participants. No more stock options or RSUs will be offered out of
LTI II 2022. The exercise price was set to USD 17.39 per share.
Upon exercise of all stock options and RSUs which have been granted
to participants and which have, as of the date of this resolution
proposal, not yet been exercised, a maximum of 652,908 shares will
be issued in the Company, equivalent to a dilution of approximately
0,52 per cent.
LTI I 2023. A general meeting held on 17 April
2023 approved the majority shareholders’ proposal regarding an
incentive program for board members in the Company and resolved on
an issue of not more than 70,000 warrants and resolution of
approving transfer of warrants. In total 70,000 warrants were
subscribed by the Company and 48,363 stock options have been
acquired by or granted to participants. No more stock options will
be offered out of LTI I 2023. The exercise price was set to USD
22.79 per share. Upon exercise of all stock options which have been
granted to participants and which have, as of the date of this
resolution proposal, not yet been exercised, a maximum of 48,363
shares will be issued in the Company, equivalent to a dilution of
approximately 0.04 per cent.
LTI II 2023. A general meeting held on 17 April
2023 approved the board of directors’ proposal regarding an
incentive program for the members of the group management, key
employees, other employees and consultants in the Company and
within the group and resolved on an issue of not more than 910,000
warrants and resolution of approving transfer of warrants. In
total, 910,000 warrants were subscribed by the Company and 51,117
stock options and 681,331 RSUs have been acquired by or granted to
participants. No more stock options or RSUs will be offered out of
LTI II 2023. The exercise price was set to USD 22.79 per share.
Upon exercise of all stock options and RSUs which have been granted
to participants and which have, as of the date of this resolution
proposal, not yet been exercised, a maximum of 732,448 shares will
be issued in the Company, equivalent to a dilution of approximately
0,59 per cent.
17. Resolution
regarding authorization
for the Board
of Directors to
resolve on a
new issueThe Board of Directors
proposes that the Annual General Meeting resolves to authorize the
Board of Directors to, at one or several occasions and for the
period up until the next Annual General Meeting, increase the
Company’s share capital by issuing new shares. Such share issue
resolution may be carried out with or without deviation from the
shareholders’ preferential rights whereby payment can be made in
cash and with or without provisions for contribution in kind,
set-off or other conditions. The authorization may only be utilized
to the extent that it corresponds to a dilution of not more than 20
per cent of the total number of shares based on the number of
shares outstanding at the time of the general meeting’s resolution
on the proposed authorization.
The purpose of the authorization is to increase the financial
flexibility of the Company and the general flexibility of the Board
of Directors. Should the Board of Directors resolve on an issue
with deviation from the shareholders’ preferential rights, the
reason for this shall be to provide the Company with working
capital and/or new owners of strategic importance to the Company
and/or to procure capital to finance acquisitions of other
companies or operations and/or to procure capital to finance the
development of projects and/or to commercialize the Company’s
products. Upon such deviation from the shareholders’ preferential
rights, the new issue shall be made at market terms and
conditions.
The Board of Directors, the CEO or the person that the Board
appoints, shall have the right to make any adjustments in the
decision required for registration.
The resolution proposed by the Board of Directors in accordance
with item 17 must be approved by shareholders representing not less
than two thirds of the votes cast and shares represented at the
Annual General Meeting.
SHARES AND
VOTES
The Company has issued a total of 124,342,715 shares. The total
number of votes is 124,342,715. This information relates to the
situation at the time of issuing this notice.
SHAREHOLDERS RIGHT
TO REQUEST
INFORMATION
Pursuant to Chapter 7, section 32 and 57 of the Swedish
Companies Act (Sw. aktiebolagslagen), the Board of Directors and
the CEO are under a duty to, if any shareholder so requests and the
Board of Directors deems that it can be made without material
damage to the Company, provide information at the Annual General
Meeting, regarding circumstances which may affect the assessment of
a matter on the agenda or the Company’s economic situation. The
duty of disclosure also includes the Company’s relationship to
other group companies, the consolidated accounts and such
circumstances regarding subsidiaries which are set out in the
preceding sentence.
DOCUMENTATION
Accounting documents, the auditor’s report, proposals from the
Nomination Committee in accordance with item 2 and 11-14 and the
majority shareholders’ and Board of Directors’ complete proposals
in accordance with items 9b, 15, 16 and 17 on the agenda will be
available at the Company no later than Friday 29 March 2024 and
will be sent to shareholders who so request and provide their
postal address. These documents will also be available on the
Company’s website on the same date. The majority shareholders’
proposal, the Nomination Committee’s proposals and details of all
proposed members of the Board of Directors will be available on the
Company’s website from the date of issuances of this notice.
Uppsala in March 2024 The Board of Directors
Olink Holding AB (publ)
IR contact David Deuchler, CFAGilmartin
Groupolink@gilmartinir.com
Media contactMichael B. GonzalesVP Global
MarketingMobile: +1 415 308 6467michael.gonzales@olink.com
Olink Holding AB (NASDAQ:OLK)
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